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sQ1=new Array();sQ1[1]=new Array("index.htm","Arkansas Wireless Information Network","","Arkansas Wireless Information Network (AWIN) A multi-phased program to leverage new and existing wireless resources to create a statewide interoperable wireless communication system for emergency responders and Arkansas public service entities. The State of Arkansas is working to provide a means of communication for all public safety agencies through enhancing the Arkansas State Police network, upgrading the Chemical Stockpile Emergency Preparedness Program ( CSEPP), and the implementation of a Three County Pilot Project.  The Three County Pilot Project will demonstrate the effectiveness of the operational design of AWIN, bringing interoperability from the Command and Control structure to the first responder level.  The purpose of the project is to build a fully interoperable radio system, based on Project 25 Standards, for all public safety agencies.  The project will provide additional infrastructure needed at the county level, upgraded dispatch units, and connectivity to the Arkansas Wireless Information Network. AWIN Help Desk 24/7 phone support and technical assistance is available to AWIN subscribers via the Department of Information Systems Call Center at (501)-682-HELP (682-4357) or toll-free (800)-435-7989.  You may also request assistance via e-mail at awin.support@arkansas.gov.    What's Happening...  <Quick Links> New Users Templates Legislative Status Reports  AWIN Alert & Alert Archive (Alert is active when blinking)  Current Monthly Newsletter       Site Map | Contact AWIN | Contact D I S | Accessibility/Security/Privacy | Copyright | Updated,   © Department of Information Systems 2006.  All Rights Reserved.   ");sQ1[2]=new Array("publicity.htm","Arkansas Wireless Information Network","","Publicity  Newsletter Archive  2006 2005 January February March April May June July August September October July August September October November December  Presentations AWIN History and Background PPT  News and Video Clips Arkansas Democrat-Gazette; Date:  Oct 3, 2006:  State’s radio network opens new lines of communication Times Record, Fort Smith, News Story, July 27, 2006 for Sebastian County View Video News Clip from Miller County, July 2006 View Video News Clip from Miller County, July 2006 View Video News Clip from Craighead County, July 2006 View Video News Clip, December 2005 View Video News Clip, December 2005     Site Map | Contact AWIN | Contact D I S | Accessibility/Security/Privacy | Copyright | Updated,   © Department of Information Systems 2006.  All Rights Reserved.   ");sQ1[3]=new Array("policies/SOA FRM TPA 081706.doc","STATEWIDE DIGITAL TRUNKED RADIO SYSTEM (DTRS)","","ARKANSAS WIRELESS INFORMATION NETWORK TECHNICAL PARTICIPATION APPLICATION On this _______ day of _______________ 20__ the applicant noted below hereby makes application to participate in, and to operate radio equipment on, the AWIN system. Applicant Agency: _____________________________________________________ Mailing Address: _____________________________________________________ City: ___________________ State: __ Zip: ____________ Agency Contact Name: _____________________________________________________ Contact Telephone Number: ______________________________ Contact email Address: ______________________________ Anticipated date of implementation _________________________ Attach information about your current communications system to include: Area of operation, type of system, current number of channels / talkgroups in use, number of dispatch consoles, number of mobile radios, number of portable radios, and all users of your current system. The AWIN system requires compliance with Project 25 Radio Standards. AWIN is a 700/800mhz trunked digital system based on Smartzone technology. Applicant hereby requests: Talkgroups (Please list all talk groups you are requesting) Interoperability Talk groups / Channels only (MACS & TACS) _______ New Talkgroups _________ Existing Talkgroups _________________________________ ____________________________________________________________________________________ Please note that in order to program another agencies talkgroup into your radio, a letter of authorization from that agency must be obtained and presented to the authorized radio programming agency. Authorization to operate: Dispatch Consoles (#)_____________ Portable Radios (#)_____________ Mobile Radios (#) ____________ Consolette / Desktop (#) ____________ Please attach a detailed list of the units numbered above for each agency/entity. This List must include the Manufacture, Model, Tier, Firmware Version, Serial Number and whether the radio is P25 capable for each unit. Additionally AWIN will need any requested subscriber Alias for each unit. Projected Expansion. Please note below your agency’s projected/requested expansion over the next five (5) year period. Dispatch Consoles (#)_____________ Portable Radios (#)_____________ Mobile Radios (#) ____________ Consolette / Desktop (#) ____________ If your agency plans to contribute frequencies and/or infrastructure equipment to the Arkansas Wireless Information Network, please outline in summary below. Use separate sheet if necessary. Please provide a detailed equipment list as an attachment. ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ The agency submitting this application agrees that by signing this application to abide by the following: To be familiar with and comply with all applicable rules and regulations of the Federal Communications Commission. To comply with all rules, regulation, and directives of the Arkansas Wireless Information Network (AWIN) and the State of Arkansas, who operate and manage the Statewide Digital Trunked Radio System (DTRS). To provide security for the radio equipment, to prevent operation by unauthorized personnel, and to properly train authorized personnel in proper radio procedure. To comply with all technical standards, and to purchase and operate only that equipment that has been designated and approved by AWIN and the State of Arkansas for use on the system. Authorized Signatory Printed Name: ____________________________________________ Title: ___________________________________________ Signature: _______________________________________ Date: __________________ AWIN System Management Use: Survey Received by AWIN System Management (date): ___________________ Technical Review Completed (Date): __________________ Authorized Signatory Printed Name: ____________________________________________ Title: ____________________________________________ Signature: ________________________________________ Date: ___________________ Financial Review Completed (Date): ____________________ Authorized Signatory Printed Name: ____________________________________________ Title: ____________________________________________ Signature: ________________________________________ Date: _______________ AWIN Steering Committee Action: _____________________________________________ Date: ______________________ Authorized Signatory Printed Name: ____________________________________________ Title: ____________________________________________ Signature: ________________________________________ Date: _______________ 6-16-05");sQ1[4]=new Array("templates.htm","Arkansas Wireless Information Network","","Templates        ASUG Template        C&C Template           Site Map | Contact AWIN | Contact D I S | Accessibility/Security/Privacy | Copyright | Updated,   © Department of Information Systems 2006.  All Rights Reserved.   ");sQ1[5]=new Array("legstatrep.htm","Arkansas Wireless Information Network","","Legislative Status Reports     August 31, 2006 AWIN Joint Committee Program Status       July 31, 2006 AWIN Joint Committee Program Status       June 30, 2006 AWIN Joint Committee Program Status       April 30, 2006 AWIN Joint Committee Program Status       March 31, 2006 AWIN Joint Committee Program Status       February 28, 2006 AWIN Joint Committee Program Status       January 31, 2006 AWIN Joint Committee Program Status        Site Map | Contact AWIN | Contact D I S | Accessibility/Security/Privacy | Copyright | Updated,   © Department of Information Systems 2006.  All Rights Reserved.   ");sQ1[6]=new Array("awin_alert.htm","Arkansas Wireless Information Network","","Active Alert!!    Help!  All AWIN subscribers (radio users) can request technical assistance or report difficulties around the clock. Technicians will be on call in the event of any emergency. Call (501) 682-HELP or toll-free (800) 435-7989 or e-mail awin.support@arkansas.gov  There are currently no alerts active...  Alert Archive Lonoke County Tower Thursday, September 7 The tower located in northeast Lonoke County will be down momentarily on Thursday, September 7, 2006. The site should not be down for more than 15 minutes around 9:00 a.m. Local traffic to the tower will not be affected, but the tower will not broadcast traffic to the AWIN system during that short period.                                  Site Map | Contact AWIN | Contact D I S | Accessibility/Security/Privacy | Copyright | Updated,   © Department of Information Systems 2006.  All Rights Reserved.   ");sQ1[7]=new Array("site_map.htm","Arkansas Wireless Information Network","","Site Map AWIN Home Milestones Legislative Status Reports Policies User Guides Training Coverage Maps Templates Helpful Links AWIN Leadership Committees AWIN Program Staff Publicity Contact AWIN Contact D I S Accessibility Security Privacy Copyright     Site Map | Contact AWIN | Contact D I S | Accessibility/Security/Privacy | Copyright | Updated,   © Department of Information Systems 2006.  All Rights Reserved.   ");sQ1[8]=new Array("program_staff.htm","Arkansas Wireless Information Network","","Program Staff   Penny Rubow AWIN Program Director 501.682.5358 penny.rubow@arkansas.gov  Randy Wilcox Tri-County Pilot 501.682.2603 randy.wilcox@arkansas.gov  David Baker Rebanding 501.682.1185 david.baker@arkansas.gov  Bruce Lantz AWIN System Manager bruce.lantz@arkansas.gov  Josh Smith Voice Testing or General Questions 501.682.4021 josh.smith@arkansas.gov    AWIN Help Desk 24/7 phone support and technical assistance is available to AWIN subscribers via the Department of Information Systems Call Center at (501)-682-HELP (682-4357) or toll-free (800)-435-7989.  You may also request assistance via e-mail at awin.support@arkansas.gov.      Site Map | Contact AWIN | Contact D I S | Accessibility/Security/Privacy | Copyright | Updated,   © Department of Information Systems 2006.  All Rights Reserved.   ");sQ1[9]=new Array("accessibility_security_privacy.htm","Arkansas Wireless Information Network","","Accessibility/Security/Privacy Accessibility Policy Act 1227 of 1999 required the Arkansas Department of Information Systems to develop Non-visual Standards for Arkansas that ensures the needs of Arkansans who are blind or visually impaired are met through reasonable accommodation in the information technology products and services of the state. Information technology products and services include data, voice, and video technologies, as well as information dissemination methods such as the Internet. In essence, this means that Arkansas Government or state funded entities must have websites that are equally accessible to blind or visually impaired visitors. For instance, websites must provided text equivalents for all non-text elements such as images, animation, audio and video. We will make every effort to comply with these new guidelines on the State of Arkansas website. If you have trouble accessing or navigating state government pages, please contact info@ark.org. For more information about accessibility policies and non-visual standards, link to Shared Information Architecture. For information regarding web site development specific to the State of Arkansas, link to the Technology Investigation Center' Standards for Equivalent Access. For detailed information about web site development and accessibility issues, link to W3C Web Content Guidelines or the Center for Applied Special Technology (CAST). Security Policy Security is the most important portion of customer service for any business or government entity conducting commerce on the Internet today. We take this issue very seriously. The Information Network of Arkansas (INA) utilizes Secured Socket Layer (SSL) protocol for Internet transaction security. This SSL protocol allows INA to deliver server authentication, data encryption and message integrity. Every step of the process, from the initial submission of data to the final settlement through the use of credit cards, has been built with the most advanced yet user-friendly security features available. Any additional questions, concerns or statements regarding confidentiality and data usage may be directed to the Information Network of Arkansas at Info@ark.org. Privacy Policy Effective July 1, 2004, all state agencies and local government entities are required by Act 1713 of 2003 to provide standardized machine readable privacy policies on their websites in addition to human readable versions. This new requirement is commonly referred to as P3P which stands for the "Platform for Privacy Preferences Project". These privacy policies are automatically interpreted by internet browsers to compare with a visitor's personal set of security preferences. This allows a visitor to decide what private information will be recorded or saved by a particular website. The following information outlines the three policies that have been adopted by the State of Arkansas. These policies have been reviewed by INA legal counsel and tested for compliance set forth within P3P standards from the W3C. Agencies may use these policies or provide their own policy for conversion to a machine-readable format. However, all policies must pass P3P validation to be compliant. Which policy is used is soley dependent on the content or functionality of each web page. Web Statistics Only Policy Only click-stream data, HTTP protocol elements and search terms will be recorded. This data will be used for completion and support of the current activity, website and system administration, and research and development. Cookies are not used. Data Collection Policy In addition to the same information that is collected by the Web Statistics Only Policy, this policy also collects, at the user's option, transaction information such as contact information and demographic data. This data will be used for completion and support of the current activity, website and system administration, research and development, and contacting visitors for marketing of services or products. The user must opt-in (agree or decline) to this usage. Cookies are used to track visitors and maintain information about the contents of a shopping cart. Cookies are optional. Payment Collection Policy In addition to the same information that is collected by the Web Statistics Only Policy, this policy also collects, at the user's option, transaction information such as contact information and demographic data. This data will be used for completion and support of the current activity, website and system administration, research and development, and contacting visitors for marketing of services or products. This policy also covers the recording of data required to process credit card, EFT or electronic checks through financial institutions. This data includes contact information, demographic data and purchase information in order to deliver the product or service. Depending on the service, this data may or may not be required. Additionally, users must opt-in (agree or decline) to allow use the data for marketing purposes. Cookies are used to complete the user's current activity and visitor targeting. Cookies are optional.     Site Map | Contact AWIN | Contact D I S | Accessibility/Security/Privacy | Copyright | Updated,   © Department of Information Systems 2006.  All Rights Reserved.   ");sQ1[10]=new Array("copyright.htm","Arkansas Wireless Information Network","","Copyright Information © 2006 State of Arkansas Department of Information Systems. All rights reserved. The information on this web site is furnished for informational use only and is subject to change without notice. The Department of Information Systems assumes no responsibility or liability for errors or inaccuracies that may appear in this electronic text.       Site Map | Contact AWIN | Contact D I S | Accessibility/Security/Privacy | Copyright | Updated,   © Department of Information Systems 2006.  All Rights Reserved.   ");sQ1[11]=new Array("publicity/news_letter_archive/2006/January.pdf","January 1:January 1.qxd.qxd","","January 2006 Welcome... ...to the the monthly newsletter for the Arkansas Wireless Information Network, also known as AWIN. AWIN is a multiphased approach to building the infrastructure for a statewide interoperable radio system. It will be used by first responders of all types across the state. As we move toward this new level of communication, we will continue to keep you informed of the progress. AWIN Monthly Newsletter AWIN system operates state-wide With the completion of the cutovers in Area C and G, the entire state system is now operating on the AWIN digital radio system. These two remaining analog areas of the state were completed in the last few days, and are now part of the AWIN system. Technicians converted six towers in Area G in just three days, and the work was complete by Friday January 13th. The cutover in Area C was complete as of Friday January 20th. Five towers in that area were converted to the AWIN system. AWIN program management is thrilled with the completion of the troop cutovers, and is excited to move on to the next phase of implementation of the new digital radio system. Union County Sheriff Ken Jones "We have 80% of our radios installed. The system is working great! A Shift Supervisor talked to the prisoner transport van in Batesville from El Dorado this morning. Way to Go!!" AWIN Support In partnership with the Arkansas State Police, the Department of Information Systems (DIS) operates the AWIN Call Center to support all AWIN subscribers (radio users) with technical assistance or AWIN-related requests. Technicians are on call in the event of any emergency. Call (501) 682-HELP (6824357) or toll-free (800) 435-7989 or e-mail: awin.support@ arkansas.gov The DIS professionals who provide support for AWIN have fielded 182 customer requests to date. System expansion As more users are added to the AWIN radio system, the network will be experiencing some much needed expansion. There are two pieces to the expansion process, and the augmentation will be implemented in stages. The first stage of the system expansion is adding a second Smart Zone Controller at the Department of Information Systems (DIS), located in the State Capitol area. The initial controller located at Arkansas State Police Headquarters in southwest Little Rock has almost reached capacity. As more users join the system, additional capacity will be needed. A second controller will balance the load of users as well. Initial preparations have begun to add the second controller at DIS. The controller will be housed in a secure climate controlled environment at the agency. The second piece to the system expansion is the enhancement of the existing microwave infrastructure. Towers across the state will be connected in order to route radio traffic effectively, and balance the load of users more efficiently. It will also reduce the amount of calls that might be dropped. The first stage of the system expansion is scheduled to be completed by the beginning of May 2006. The second phase is expected to be complete by the end of the year. Emergency alarms With recent concerns over the use of emergency buttons on the AWIN radios, the AWIN Local Leadership Council has approved disabling the emergency buttons on Command and Control radios. It became increasingly obvious in recent weeks that there was some confusion by users about the use of the emergency buttons, and whether or not the emergency alarms that were sent were recognized. At this point, the emergency buttons will be disabled on all radios that are still in the process of being programmed. Previously deployed AWIN radios, will still have the capability of sending emergency alarms. In upcoming months, AWIN radios will have to be reprogrammed for the re-banding effort in the state. At that time, the emergency buttons on every AWIN radio will be disabled. It is extremely important that the user is aware of whether or not the talk group they are on is monitored by a dispatch center with a console. If they are not on a monitored talk group, the alarm sent by the emergency button will not be recognized. Send us your story Do you have a story you would like to share with other end users? Any advice you want to pass along to agencies that are awaiting a cutover in their area? We want to know how AWIN is working for you! Please send your comments to awin@arkansas.gov. ---Coming Events & Reminders-----Coming Events & Reminders--- Training to begin soon Command and Control training for counties will begin next month. Trainers with the Arkansas Department of Emergency Management expect to begin the training sessions in February. The training will include the technical aspects of using the radios, when to use the AWIN radios, and Incident Command System (ICS) training. Watch your AWIN newsletters for more information about Command and Control training dates and times! Arkansas Wireless Information Network One Capitol Mall P.O. Box 3155 Little Rock, Arkansas 72203");sQ1[12]=new Array("publicity/news_letter_archive/2006/February.pdf","AWIN February Newsletter","","February 2006 Welcome... ...to the the monthly newsletter for the Arkansas Wireless Information Network, also known as AWIN. AWIN is a multiphased approach to building the infrastructure for a statewide interoperable radio system. It will be used by first responders of all types across the state. As we move toward this new level of communication, we will continue to keep you informed of the progress. AWIN Monthly Newsletter AWIN use in Central Arkansas One of the benefits of the AWIN system is the ability to communicate outside a normal area of assignment. Unfortunately, this benefit can also create radio traffic issues in areas of heavy system use. Such is the case in central Arkansas, as public safety personnel travel through the area and the public safety agencies located in central Arkansas use the system for their dayto-day operations. These issues can converge at times to require a large amount of system resources to be needed at the same time. The AWIN system registers a radio on the tower with the best signal. As a user travels, the system "hands off" or transfers the radio to the next best tower in the same way your cell phone operates. If a user is monitoring local radio traffic while traveling, the transmission is carried from the point of transmission to the tower registering the communication. One of the available radio channels (typically four are available) at that tower site is used to hear the transmission. AWIN program management needs your assistance in reducing the chances of daily users in the central Arkansas area receiving a "busy" signal. Units not assigned to Central Arkansas (Pulaski, Lonoke, Saline, and Faulkner counties) should NOT monitor their local channels when in Central Arkansas, but rather monitor Law Com A or MAC Call. MAC Call would be the most ideal, since not all dispatch centers have Law Com A. If contact with a local dispatch or personnel is needed, the user can switch to that channel, communicate, and then return to one of the "monitor" channels. Your cooperation will help assure efficient system operation for all users, and minimize communication disruptions for those who are dependent on the system for day-to-day operations. AWIN Support In partnership with the Arkansas State Police, the Department of Information Systems (DIS) operates the AWIN Call Center to support all AWIN subscribers (radio users) with technical assistance or AWIN-related requests. Technicians are on call in the event of any emergency. Call (501) 682-HELP (6824357) or toll-free (800) 435-7989 or e-mail: awin.support@ arkansas.gov The DIS professionals who provide support for AWIN have fielded 182 customer requests to date. Re-banding efforts The AWIN system is one of many 800 MHz systems operating in the state of Arkansas. All of those radio systems are preparing for the start of the 800 MHz Band Reconfiguration ordered by the Federal Communications Commission (FCC). In recent years, public safety and other "high-site" radio systems have been experiencing increased interference and "dead zones" due to incompatible "low-site" commercial systems operating in the same or adjacent spectrum bands. In order to alleviate interference between these systems, the FCC ordered a reconfiguration of the 800 MHz band, moving public safety licenses to lower frequency segments and commercial cellular networks to higher frequency segments. Also, a "Guard Band" or buffer will be created between the two types of systems. The Transition Administrator (TA) is an independent entity appointed by the FCC. The TA will oversee the reconfiguration process as it moves across the United States. A Regional Prioritization Plan was developed by the TA which divides the United States into four waves or segments, each with a unique reconfiguration start date. continued....... Re-banding efforts continued....... Arkansas is in Wave 2 of the plan with a targeted start date of May 1, 2006 for NPSPAC licenses. In preparation for the reconfiguration project, the AWIN system has been working to identify all licenses within the system that will need to be relocated. Frequency change has a greater impact than just changing licenses. Equipment has to be identified, reprogrammed and tested to work on the new frequency to the level it did before the change. AWIN is a large system, and the reconfiguration project will be a large undertaking. With adequate preparation and the proper team in place, the reconfiguration should move smoothly through the state with little or no impact to the system. AWIN help desk When AWIN users experience a problem with the radio system, the user is directed to the Department of Information Systems (DIS) help desk for assistance. When the user reaches the help desk, a DIS call center agent will gather information about the problem the user is experiencing. The agent will try to pinpoint the problem, or collect symptoms of the problem from the AWIN user. After the call center agent compiles information related to the problem, a trouble ticket is open in the AWIN program management tracks trouble tickets DIS HEAT system. The user will be given a ticket very closely. Program managers receive a weekly number in order to check the status of the work if needed. automated report of trouble tickets. If there are tickets that have been The ticket will then be assigned to open with no resolution for a long one of the three AWIN technicians time period, program management assigned to the AWIN program. At will begin working with technicians times, the AWIN tech can not complete the work without Motorola's or the customer to get the problem resolved. Also, Motorola utilizes assistance. At that point either the AWIN or Motorola tech will make a tools to monitor the AWIN system. Many times Motorola identifies a site visit to diagnose the problem. The work will be tracked by journal problem and makes repairs before DIS Call Center Agent, Ida Fraction users realize there is a problem entries on the trouble ticket until the with the system. work is completed. Once the problem is resolved, the HEAT ticket will be closed. Arkansas Wireless Information Network One Capitol Mall P.O. Box 3155 Little Rock, Arkansas 72203");sQ1[13]=new Array("publicity/news_letter_archive/2006/March.pdf","March 1:March 1.qxd.qxd","","March 2006 Send us your story Do you have a story you would like to share with other end users? Any advice you want to pass along to agencies that are awaiting a cutover in their area? We want to know how AWIN is working for you! Please send your comments to awin@arkansas.gov. AWIN Monthly Newsletter SAFECOM industry summit AWIN project management will be attending the SAFECOM Conference in Washington D.C. next week. The one day workshop is sponsored by the Department of Homeland Security Science and Technology Directorate's SAFECOM program. The summit will offer information about policies developed for interoperable communications. The events of September 11th exemplified the need for effective first responder communication systems. The lack of public safety interoperability is a complex and costly problem with many obstacles to overcome. The SAFECOM program is a communications program that provides research, development, testing, guidance and assistance for public safety agencies working to improve response through more effective interoperable wireless communications. SAFECOM works with federal communications initiatives and public safety agencies to address the need to develop better technologies and procedures for crossjurisdictional coordination of existing radio systems and future networks. The SAFECOM conference will help attendees understand more about federal requirements for public safety wireless communications, understand how development of standards will influence public safety technologies, and gain insight into other ways the technical foundations developed by the SAFECOM program can be influenced by research, development and testing. AWIN program management will be provided an opportunity to network and share ideas with representatives of public safety, research and development organizations, industry, as well as government officials. AWIN Support In partnership with the Arkansas State Police, the Department of Information Systems (DIS) operates the AWIN Call Center to support all AWIN subscribers (radio users) with technical assistance or AWINrelated requests. Technicians are on call in the event of any emergency. Call (501) 682-HELP (682-4357) or tollfree (800) 435-7989 or e-mail: awin.support@ arkansas.gov The DIS professionals who provide support for AWIN have fielded 182 customer requests to date. Acceptance testing AWIN users need to be aware that final acceptance tests are scheduled for the AWIN system during the month of March. Some sites will be taken off line during the testing. The interruptions should not last more than 30 minutes. AWIN alerts will be distributed within an hour prior to the area being tested to remind users of the service interruption. The acceptance testing is scheduled for around 10:00 am March 21, 2006. If for some reason this conflicts with pertinent public-safety operations, please contact us as soon as possible so testing can be delayed. You may contact Bruce Lantz at (501) 940-3460 or Randy Presley at (501) 413-8189. System expansion update Harvill-Byrd Electric has started work on the wiring for the new AWIN system Smart Zone Controller. Work began Monday March 13th, and is expected to take up to four weeks to complete. The additional Smart Zone Controller will be housed at the Department of Information Systems in a secure, climate controlled environment. The initial controller located at Arkansas State Police Headquarters in southwest Little Rock is close to capacity. As more users join the system, additional space will be required. The second controller will help balance the load of users as well. AWIN program management met with representatives of the City of Little Rock Friday March 17th at the Department of Information Systems (DIS) to discuss connectivity between the new Smart Zone Controller, to be housed at DIS, and the City of Little Rock. Motorola representative Kirk Miller gave the group an overview of the High Performance Data System for the connection, and took questions from the group about the plans that are in place. Both AWIN program management and the City of Little Rock are working to see the greatest benefit possible from all state and city dollars that are being spent on the project. County training The first session of AWIN training for county agency representatives was conducted recently in conjunction with the Arkansas Department of Emergency Management (ADEM) mid-year conference for emergency managers from across the state. ADEM trainers will be evaluating the conference attendee list to decide on the remainder of the training schedule. E.F. Johnson will be hosting technical training for those counties that purchased radios from the company. Training offered by E.F. Johnson will be held March 20th in Texarkana and Hot Springs and March 21st in Jonesboro. AWIN Policy Development Project Manager Randy Wilcox will attend the training in order to provide practical use training on the system. Arkansas Wireless Information Network One Capitol Mall P.O. Box 3155 Little Rock, Arkansas 72203");sQ1[14]=new Array("publicity/news_letter_archive/2006/April.pdf","AWIN April Newsletter","","April 2006 User group meetings Tuesday May 2nd Monticello Fire Dept Training Facility @ 9:00 am 1665 Hwy 278 East Wednesday May 3rd - Arkadelphia Town Hall @ 9:00 am 700 Clay St Thursday May 4th First Service Bank Clinton @ 9:00 am 486 Hwy 65 N Tuesday May 9th Yell County Training Center @ 9:00 am 106 Union Street Wednesday May 10th ­ Brinkley Convention Center @ 9:00 am 1501 Weatherby Drive AWIN Monthly Newsletter SAFECOM industry summit AWIN project managers attended the SAFECOM Conference in Washington D.C. earlier this month. The one day workshop was sponsored by the Department of Homeland Security Science and Technology Directorate's SAFECOM program. The summit offered information about policies specific to interoperable communications, and provided first responders an opportunity to work with communications equipment manufacturers to understand requirements for interoperable communications. The purpose of the SAFECOM organization is to provide guidance, tools and templates that lead to interoperability. The organization believes that interoperable solutions should be practitioner driven, rather than manufacturer driven. Some key topics covered at the summit included public safety requirements, communications plans and funding. Local government officials are concerned with the safety of the citizens in their communities, but also need to ensure the safety of first responders. This would include the need for funding for first responder equipment. Communications plans need to be in place prior to an emergency situation. During Hurricane Katrina public safety agencies discovered that several counties were trying to use the same ITAC Channels, causing congestion on the system. Command and Control structure must also be in place before an emergency. Practitioners must know to use common language. The current thought process is that communications plans are being created by the Federal Government in which state leadership and local first responders will use as a guideline, but it was pointed out that plans need to be developed from the local level and pushed up. Agencies must have operability before they achieve interoperability. Currently, the New Orleans metro area is developing a communication plan to better respond during an emergency, and when the plan is developed it will tie into a statewide plan. Interoperability issues are more people related than technology related; 90% coordination and 10% technology . There must be a standard for communication systems. Interoperable systems must be open systems, not proprietary. This would require vendors to provide universal batteries, universal master control systems, and universal portable radios. Also, programming the radios must be simplified and they must have full functionality across manufacturers. There is a need to integrate standards based mobile data systems. Lastly, attendees discussed policy and funding efforts for interoperability. Interoperability is being demanded by Congress and the executive level of government. There is a clear emphasis on accelerating interoperable communications, as state plans are being tied to grants and funding. The State of Kentucky has created a competitive grant process, and has appropriate funding for maintenance of the statewide system. AWIN Support In partnership with the Arkansas State Police, the Department of Information Systems (DIS) operates the AWIN Call Center to support all AWIN subscribers (radio users) with technical assistance or AWIN-related requests. Technicians are on call in the event of any emergency. Call (501) 682-HELP (6824357) or toll-free (800) 435-7989 or e-mail: awin.support@ arkansas.gov The DIS professionals who provide support for AWIN have fielded 182 customer requests to date. Request for federal dollars The AWIN management team recently submitted requests for federal funds to the Arkansas congressional delegation. These are additional funds which can be used to enhance and expand the current AWIN system. The formal written request for funding was followed by personal contact with delegates to provide project status information and to answer any questions about AWIN. One request was submitted to add five additional tower sites to the AWIN system. These additions would further decrease the number of "dead-spots" encountered by users. Selection of new tower sites would be based on a combination of covering the greatest number of potential users, areas with poor coverage, and attempting to fairly deploy new sites to all regions of the state. Funding to increase capacity on busier tower sites was requested. This request will allow the state to deploy bridging technology around the state. The equipment provides the ability to interconnect two disparate radio systems together on a temporary basis, further enhancing interoperability capabilities between two or more agencies. The final request includes the purchase of a mobile command unit and/or a portable Cell on Wheels (COW). The unit would further enhance the abilities of various agencies involved in resource-coordination and deployment. The COW can be used to temporarily replace a destroyed site and to further enhance radio coverage in areas when a specific incident dictates more intense coverage. Thank you to our state congressional delegation for the continuing support each provides to public-safety and public-service personnel who serve the citizens of Arkansas. Transfer of operations AWIN program managers and engineers are preparing for the transfer of all AWIN operations to the State of Arkansas. The state will soon be ultimately responsible for AWIN system management. Several individual areas are being addressed to ensure a smooth conversion. System management equipment has been installed and is in use at the Department of Information Systems (DIS). Documentation of processes and policies is complete. End user training has been completed, and radio installations are nearing completion for Arkansas State Police (ASP) and Chemical Stockpile Emergency Preparedness (CSEPP) system users. AWIN engineers have recently visited all infrastructure sites and developed punch lists for unresolved issues. Assignments and responsibilities have been identified for items included in the punch lists. Performance testing of the system has been successfully performed. A "lessons learned" session for the project is scheduled during the month of May. Arkansas Wireless Information Network One Capitol Mall P.O. Box 3155 Little Rock, Arkansas 72203 Send us your story: Do you have a story you would like to share with other end users? Any advice you want to pass along to agencies that are awaiting a cutover in their area? We want to know how AWIN is working for you! Please send your comments to awin@arkansas.gov.");sQ1[15]=new Array("publicity/news_letter_archive/2006/May.pdf","May 1:May 1.qxd.qxd","","May 2006 Send us your story Do you have a story you would like to share with other end users? Any advice you want to pass along to agencies that are awaiting a cutover in their area? We want to know how AWIN is working for you! Please send your comments to awin@arkansas.gov. AWIN Monthly Newsletter AWIN assists during recent storms Tornados destroyed homes and businesses last month in northeast Arkansas, including some in Randolph County. More than seven homes and about five businesses were destroyed, and sheds and grain bins were damaged just outside of the county seat of Pocahontas. Randolph County officials are pleased with the help that the AWIN system provided after the storms hit the area. After tornados moved through the county and officials were alerted of damage in the area, they put the AWIN system to work. Officials contacted the local Law Enforcement Training Academy, and borrowed cadets to act as security in the damaged areas. The officers in training were issued AWIN radios in order to communicate with the local dispatch center. County deputies were working throughout the county and could respond if needed. "Using the AWIN radios worked real good for us. We didn't have to clutter up our other channels," says Randolph County OEM Coordinator Marty Cagle. Randolph County has purchased a total of 10 AWIN radios. The county's OEM Coordinator and 911 Coordinator carry a Command and Control radio with them at all times. The radios have been put to use when emergencies happened in areas where other radio systems do not reach. "I was greatly surprised by the reception," says Cagle. Cagle's initial concern was that the AWIN radios were costly, and was afraid that the radios would be put into inventory and collect dust. After receiving the radios, Cagle took his AWIN portable and did some coverage testing of his own throughout the county. He was impressed with the clear reception in areas where agencies previously had no radio communications. "It sounded like the dispatchers were right there next to me." Cagle even took the radio into a canyon where agencies had responded to emergencies before and was able to communicate with dispatchers from the bottom of the ravine. The 911 coordinator recently traveled to Springdale, and was able to talk clearly to the 911 center on the opposite side of the state. Cagle is impressed with the assistance that the AWIN system has provided the county thus far. He says the digital radio system will be a definite help in situations such as rescues in rural areas of the northeast Arkansas county. AWIN Support In partnership with the Arkansas State Police, the Department of Information Systems (DIS) operates the AWIN Call Center to support all AWIN subscribers (radio users) with technical assistance or AWINrelated requests. Technicians are on call in the event of any emergency. Call (501) 682-HELP (682-4357) or tollfree (800) 435-7989 or e-mail: awin.support@ arkansas.gov CSEPP installations Cutovers for the Chemical Stockpile Emergency Preparedness Program (CSEPP) should be complete by the end of May in Jefferson County. The target cutover date for the CSEPP county is May 24, 2006. Programming at the Pine Bluff Police Department is complete and is now in progress at the Jefferson County Sheriff's Office. Technicians are in the process of installing antennas and additional equipment at the Jefferson County Emergency Operations Center (EOC). Console screen layouts are also being finalized for the center. Also, programming for control stations should be complete next week, and modifications to the T1 line are in the planning process. All modifications should be in place prior to the cutover date. ADEM and AWIN The Arkansas Department of Emergency Management (ADEM) has recently assigned two members of the Information Technology Division to serve as points of contact for AWIN related issues. The two designees will handle both ADEM and AWIN operations and equipment matters. Jennifer Hudson will serve as the point of contact for ADEM, AWIN and MAC (Mutual Aid Channel) talk groups, operational procedures, policy and planning. Joe Halsey will serve as the technical point of contact for ADEM and AWIN equipment. Any questions regarding operations or equipment relating to ADEM's use of the AWIN system should be directed to the two appointed ADEM contacts. Jennifer Hudson Communications Branch Chief 501-730-9750 Jennifer.hudson@adem.state.ar.us Joe Halsey Telecommunications Branch Chief 501-730-9750 Joe.halsey@adem.state.ar.us ADEM representatives have developed an ADEM radio manual. The manual can be located on the ADEM website under the shared file links or at ftp://www.adem.state.ar.us. Three County Pilot Project updates Counties involved in the Tri-County Pilot Project are seeing a lot of activity recently, and the construction of new towers is moving quickly. Construction of the new site building and tower in northeast Lonoke County is complete, and electrical power and the generator are in place and operational. Technicians are currently installing radio transmission equipment, which is being installed "cold". Microwave components will be installed by Harris Microwave by the end of the month. Motorola has completed a walkthrough with the Cabot Police Department and the Lonoke County Sheriff's office for dispatch console planning purposes. Grace Communications of Little Rock is programming subscriber units for Lonoke County, and once programming is complete radio installation will begin. Tower construction began this week in Craighead County. Planning for radio subscriber programming and installation is currently underway. Motorola representatives spent time in Jonesboro this week working on dispatch console planning for Craighead County. As soon as tower construction is complete in Craighead County, crews will head south to Miller County. Dispatch console planning with Miller County is scheduled to begin within the next two weeks. Arkansas Wireless Information Network One Capitol Mall P.O. Box 3155 Little Rock, Arkansas 72203");sQ1[16]=new Array("publicity/news_letter_archive/2006/June.pdf","June1:June1.qxd.qxd","","June 2006 Send us your story Do you have a story you would like to share with other end users? Any advice you want to pass along to agencies that are awaiting a cutover in their area? We want to know how AWIN is working for you! Please send your comments to awin@arkansas.gov. AWIN Monthly Newsletter Command and Control radio deployment and coverage testing At this time, around 80% of Arkansas counties have Command and Control radios distributed. The remaining 20% are in the process of having radios programmed or are waiting on distribution. About 10% of counties have kicked off radio coverage testing. It is expected that as the installation and distribution processes wrap up, more counties will begin testing. Coverage testing is designed to test coverage provided by the AWIN System, and to demonstrate and document where voice communications are and are not available. The information gathered will be used when planning for added capacity and coverage. AWIN program management has previously asked for assistance from county representatives with coverage testing. Representatives were asked to include all locations within the county that are essential to an agency's daily operations during the testing process. "This is a great opportunity for counties to get involved in the future of AWIN," said AWIN Program Manager Penny Rubow. "By identifying areas where coverage is less than adequate, counties will be providing the information we need to determine where it makes the most sense to add equipment." AWIN program management suggested that county 911 maps be distributed to all testing volunteers, and by using the maps specific areas to be tested can be identified. They also requested that the testers circle the areas on the map where voice communication is not available, which will help in identifying areas for future expansion of the system. When coverage testing in the county is complete, county representatives have been asked to send the marked map and any additional information of importance to: AWIN Program Management Josh Smith Project Enterprise Program Management Office (PEPMO) Department of Information Systems One Capitol Mall Little Rock, AR 72203 For questions, you can reach Josh Smith at josh.smith@arkansas.gov or 501-682-4021 or Penny Rubow at Penny.rubow@arkansas.gov or 501682-5358. AWIN Support In partnership with the Arkansas State Police, the Department of Information Systems (DIS) operates the AWIN Call Center to support all AWIN subscribers (radio users) with technical assistance or AWINrelated requests. Technicians are on call in the event of any emergency. Call (501) 682-HELP (682-4357) or tollfree (800) 435-7989 or e-mail: awin.support@ arkansas.gov Preparing for '07 legislative session The AWIN Steering Committee has begun discussions on legislation they would like to see passed in the upcoming legislative session. The committee is working with staff at the Department of Information Systems (DIS) to draft the legislation. The committee is also formalizing the governance structure of the AWIN project, which includes the Steering Committee and the Local Leadership Council, as well as designating DIS as the managing entity of the radio system. If you have any comments or suggestions about possible legislation, please contact AWIN program management. The Steering Committee will meet July 12th for an initial review of the legislation. New towers raised for Three County Pilot Project A number of officials, as well as local media, attended a press event in Craighead county this week. The event held during the tower erection at the Lake City site featured comments by County Judge Dale Haas, County ADEM Coordinator Jack Richardson, and AWIN Program Manager Dale Saffold. New towers in Craighead and Miller County were erected on Monday, which completes the installation of new towers for the Tri-County Pilot Project. Each tower will now be fitted with Radio Frequency (RF) and Microwave transmission equipment. Preparations for dispatch center installations are underway in both Craighead and Miller county. The new Lonoke county site is expected to be added to the AWIN system by the end of this month. The installation of dispatch equipment is near completion in Lonoke County, and subscriber installation is in progress in all three counties. Jefferson County on AWIN Operator control units used in the 911 Center of the Metropolitan Emergency Communication Association (MECA) were recently converted to the AWIN system. The transition was a successful one. The conversion of the MECA center allows the primary counties in the CSEPP area, including Jefferson and Grant counties, to operate with the AWIN system as the primary radio system. Follow-up work has been scheduled to complete the final details of the conversion. As a result of detailed planning and technical work, the MECA center is successfully operating on the AWIN radio system. ADEM partnering in training The Arkansas Department of Emergency Management (ADEM) conducted a Command and Control radio training session this month. The training was conducted in Conway and was open to all Command and Control personnel in the Central Arkansas area. About 30 users attended the two-hour training session, which covered the use of radios and interoperability talkgroups. Planning for additional training sessions for each of the other ADEM regions throughout the state is underway. The target date for the next session is in August. Notifications will be distributed when more training opportunities are established. Arkansas Wireless Information Network One Capitol Mall P.O. Box 3155 Little Rock, Arkansas 72203");sQ1[17]=new Array("publicity/news_letter_archive/2006/July.pdf","AWIN July Newsletter","","July 2006 Send us your story Do you have a story you would like to share with other end users? Any advice you want to pass along to agencies that are awaiting a cutover in their area? We want to know how AWIN is working for you! Please send your comments to awin@arkansas.gov. AWIN Monthly Newsletter AWIN lessons learned It's important for project leaders to evaluate and document how projects were managed and if goals set for the project were met. Recently, the AWIN Management team participated in a Lessons Learned session with the goal of reviewing the ASP upgrade and CSEPP projects. Participating in this session were project team members from major stakeholder agencies, product vendors and Project Quality consultants. Some of the Lessons Learned identified by the team were: Ensure sound leadership. The State of Arkansas formed the AWIN Steering Committee and Local Leadership Council to advise and guide the work and on-going efforts leading to the AWIN system. This strong leadership helped to ensure that issues were addressed effectively. Leverage existing assets to build a better system. The State was able to enhance existing infrastructure to develop a solid foundation for the AWIN system. By using the existing infrastructure and the resources available from Department of Homeland Security, the State of Arkansas has developed a radio system that is worth about three times what is invested in it. Accept delays in the schedule, if it is in the best interest of the project. The project team agreed that delivering a system that works dependably is more important than meeting the schedule. Ensure that the right resources are identified, and work towards building a team, not working in silos. The development of the AWIN Steering Committee assisted in building trust and gaining commitments from project stakeholders to assign the correct level of resources. Weekly conference calls and daily stand-up meetings helped to keep the team focused. Strong and consistent communication throughout the project is essential. Keep communications open. Multiple tools were used to ensure that information about the project was being communicated. Project schedule progress, budgets and issues were reported in monthly status reports to our state legislators. Newsletters, alerts, and a project website were used to provide information to users. Team conference calls and face-to-face meetings kept the team focused on the work to be performed. These tools are still in use to ensure that information on current projects, as well as future projects is available to AWIN users. Understand what regulatory issues can impact your project. Federal regulatory requirements for projects using grant funding can significantly impact the project schedule. Have a third party monitor project quality. The State ensured that all team members were meeting their obligations by contracting an independent quality firm to review all work processes and products. AWIN Support In partnership with the Arkansas State Police, the Department of Information Systems (DIS) operates the AWIN Call Center to support all AWIN subscribers (radio users) with technical assistance or AWINrelated requests. Technicians are on call in the event of any emergency. Call (501) 682-HELP (682-4357) or tollfree (800) 435-7989 or e-mail: awin.support@ arkansas.gov Training session scheduled The Arkansas Department of Emergency Management (ADEM) will be conducting another AWIN radio training session next month. The next training event will be held in northeast Arkansas. The session is set to take place on Thursday August 17 at the Craighead County Emergency Operations Center (EOC) at the county's courthouse in Jonesboro from 10:00 am - 12:00 pm. The AWIN users class is designed for emergency management and first responder radio users to help each better understand and integrate the AWIN system into their Command and Control structure and existing radio systems. The class will also help users understand how to gain maximum utilization of the AWIN radio system in their respective agencies, counties and cities. The training facility is located in the basement of the Craighead County Courthouse Annex at 511 Union in Jonesboro. If you plan to attend, please contact the Northeast Area Coordinator Anthony Coy at Anthony.coy@adem.state.ar.us or 870-935-3094 by Tuesday August 15th and let him know how many representatives will attend. Upcoming survey AWIN program managers are in the process of developing a survey that will be sent to users of the digital radio system in order to gather much needed information. At the latest AWIN Steering Committee, the membership determined that it would like to gather information from users about the AWIN system. A decision was made to develop and disseminate a survey to be filled out by users, to see how the system is working for different agencies and where the system can be improved. Please make every effort to fill out and return the surveys, which will be delivered in the near future. The information will be used to fix any deficiencies in the system, and work to better meet end users' needs. Arkansas Wireless Information Network One Capitol Mall P.O. Box 3155 Little Rock, Arkansas 72203");sQ1[18]=new Array("publicity/news_letter_archive/2006/August.pdf","August1:August1.qxd.qxd","","August 2006 Send us your story Do you have a story you would like to share with other end users? Any advice you want to pass along to agencies that are awaiting a cutover in their area? We want to know how AWIN is working for you! Please send your comments to awin@arkansas.gov. AWIN Monthly Newsletter Light at the end of the tunnel The AWIN Three County Pilot Project is swiftly moving forward. AWIN Program Managers and technicians are actively working in the counties to complete installations and training. In Lonoke County, dispatch and user training is ongoing. The training will continue through September 1st for mobile and portable users. Ongoing subscriber installations are expected to conclude in the first half of the month of September, and area coverage testing will begin soon after the installations are complete. In Craighead County, technicians expect to cut-over the Lake City tower site during the last week of August. The cut-over will complete the tower infrastructure in the county. Planning for the dispatch center is complete, and initial electrical work is underway to prepare the center for console installation, which is scheduled for early September. Subscriber installation is proceeding as planned and will be complete prior to training. Training for end users in the county is tentatively planned for late September. In Miller County, the bi-state analog system, which is a joint operation between the City of Texarkana and Bowie County, Texas, is moved to the new building at the New Boston Road tower site. The building previously at New Boston Road was moved to the Brightstar site with minimal service interruptions. Microwave equipment is installed at Wolfe Mountain. Project managers expect completion and cutover at the Miller County tower sites by the end of September. Dispatch planning is underway at both the City of Texarkana and the Miller County Sheriff's Office. Console installation will occur after electrical upgrades are complete. Subscriber installation is ongoing, and training will be scheduled for the southwest area of the state shortly after training is complete in Craighead County. At the conclusion of training in all of the pilot counties, agencies will determine a cut-over date to the AWIN system for day-to-day operations. AWIN Support In partnership with the Arkansas State Police, the Department of Information Systems (DIS) operates the AWIN Call Center to support all AWIN subscribers (radio users) with technical assistance or AWINrelated requests. Technicians are on call in the event of any emergency. Call (501) 682-HELP (682-4357) or tollfree (800) 435-7989 or e-mail: awin.support@ arkansas.gov SmartZone Controller The AWIN portion of the electrical work for the additional SmartZone Controller, which began in July, is complete. The wiring that is required at the City of Little Rock will kick-off as soon as all equipment has been received. Testing is currently ongoing to determine the connectivity of the fiber-line between the two operational points. Technicians have mounted electrical racks for the controller and should soon determine a completion date. Completion is expected by October 2006. The additional Smart Zone Controller will be housed in a secure, climate controlled environment. The initial controller is close to capacity, and as more users join the system, additional space will be required. The additional equipment will help balance the load of users and provide needed space for connecting new users to the system. AWIN at emergency management conference AWIN program managers will attend and speak at the upcoming Arkansas Emergency Management Association annual conference at the North Little Rock Wyndham Riverfront Hotel on August 28thSeptember 1st. Some of the topics that will be addressed at the conference are homeland security issues, as well as disaster recovery response. AWIN representatives will be speaking to the group of emergency management professionals about the AWIN program, providing updates on the system, and giving an overview of plans for the upcoming legislative session. AWIN and Department of Information System (DIS) representatives will manage a booth in the exhibition area to provide attendees with additional information about the network. If you have questions or would like to pick up some new information about the AWIN system, feel free to stop by and speak with one of the representatives. Upcoming survey If you are attending the Arkansas Emergency Management Association annual conference, you should receive an AWIN user survey in your registration packet. The survey is very brief, and there will be allotted space for any comments you might need to make. AWIN Program Managers request that attendees take just a few minutes to fill out the survey and drop it off with a representative at the AWIN booth. Your input is needed. The AWIN Steering Committee determined that it would be beneficial to gather information from users about the system, how it is working for them, and where the system can be improved. The information compiled from the survey will be used to fix any deficiencies in the system and work to better meet end users' needs. The results from the survey will be released in a future AWIN newsletter. Arkansas Wireless Information Network One Capitol Mall P.O. Box 3155 Little Rock, Arkansas 72203");sQ1[19]=new Array("publicity/news_letter_archive/2006/September.pdf","September1:August1.qxd.qxd","","September 2006 Send us your story Do you have a story you would like to share with other end users? Any advice you want to pass along to agencies that are awaiting a cutover in their area? We want to know how AWIN is working for you! Please send your comments to awin@arkansas.gov. AWIN Monthly Newsletter system including funding and infrastructure. Program managers shared information on the management of the program, governance structure, program reports, and communications. They also walked through the project lessons learned, and discussed what could have been changed for the better. Program Director Dale Saffold emphasized the importance of local involvement with the AWIN project. "Local involvement was the turning point for the AWIN project's success," said Saffold. Tennessee visitors AWIN program management recently shared information about the AWIN system with several Tennessee public officials. Representatives from Tennessee's Department of Correction, Department of Safety, Department of Transportation, and Emergency Management Agency traveled to Little Rock the first week of September to visit with AWIN Program Director Dale Saffold, Program Manager Penny Rubow, and other project managers. The State of Tennessee is currently exploring options to accomplish statewide interoperability and is considering implementing a system like AWIN. AWIN representatives provided some background on the project and briefed the Tennessee officials on the development of the Latest on Three County Pilot Project AWIN Support In partnership with the Arkansas State Police, the Department of Information Systems (DIS) operates the AWIN Call Center to support all AWIN subscribers (radio users) with technical assistance or AWINrelated requests. Technicians are on call in the event of any emergency. Call (501) 682-HELP (682-4357) or tollfree (800) 435-7989 or e-mail: awin.support@ arkansas.gov A number of milestones have been reached in the Three County Pilot Project throughout the past few weeks. Project managers, technicians, and trainers are working diligently to complete the project. Lonoke County coverage testing is complete. Motorola representatives performed the testing to verify coverage that was predicted at the beginning of the project. Subscriber installations for rural fire departments in the county are nearing completion. In Craighead County, coverage testing is underway and is expected to conclude in the near future. Necessary upgrades at the Jonesboro dispatch center are complete, and console installation will begin this week. Training for the county is tentatively planned to begin in mid-October. The Brightstar and New Boston Road towers in Miller County are now operating on the AWIN system. Coverage testing will take place in Miller County after the completion of testing in Craighead County. User survey Arkansas Emergency Management Association (AEMA) conference attendees had the opportunity to take part in an AWIN user survey. The brief paper survey was included in the registration packet at the conference, and many emergency management representatives completed the survey and submitted the form at the AWIN booth. If you did not attend the conference and did not have the opportunity to fill out a paper survey, AWIN program management has developed an electronic version of the survey. Users can find the electronic survey at http://surveys.dis.arkansas.gov/awin_interoperability.htm. Please take just a few minutes to complete the confidential questionnaire. Program management would like to know how the system is working for users, and information gathered from the survey will be used to improve the system. Results from the survey will be released in a future AWIN newsletter. Radio coverage testing Within the past several months, AWIN program management has asked for assistance from county representatives with testing coverage provided by the AWIN system within the counties. AWIN radio coverage testing is designed to demonstrate and document where voice communications are and are not available. Information gathered during testing will be used when planning for added capacity and coverage. Representatives were asked to include all locations, both indoor and outdoor, that are essential to an agency's daily operations during the testing process. AWIN program management provided a few suggestions for performing coverage testing in the counties. Each county was asked to provide at least one representative to perform coverage tests. More could be used if available, which would cut down on time spent testing the area. They suggested that county 911 maps be distributed to all testers, and specific areas to be tested be identified using the maps. They asked that the testers circle the areas on the map where voice communication is not available. This will help in identifying areas for future expansion of the system. If coverage testing is complete in your county, please send marked maps and any additional information to: Josh Smith Project Enterprise Program Management Office (PEPMO) Department of Information Systems One Capitol Mall Little Rock, AR 72203 If you have any questions regarding radio coverage testing, please contact Josh Smith at josh.smith@arkansas.gov or 501-682-4021 or Penny Rubow at Penny.rubow@arkansas.gov or 501-682-5358. Recognizing leadership AWIN Program management recently took time to recognize two key people involved in the success of the AWIN project. Emergency Management Coordinator John Luther and Arkansas County Judge Sonny Cox are each founding members and co-chairs of the Local Leadership Council. They have each put a lot of effort into the development of the AWIN project and continue to support the project. Program Director Dale Saffold presented a plaque to John Luther at the recent Arkansas Emergency Management Association Annual Conference. Saffold also presented a plaque to Judge Sonny Cox at the Arkansas County Judges Association Conference. Thanks to each of these men for the time and effort they've given to make our state a safer place. Judge Sonny Cox Program Director Dale Saffold presenting a plaque to John Luther at the recent Arkansas Emergency Management Association Annual Conference. Arkansas Wireless Information Network One Capitol Mall P.O. Box 3155 Little Rock, Arkansas 72203");sQ1[20]=new Array("publicity/news_letter_archive/2006/October.pdf","October","","October 2006 Send us your story Do you have a story you would like to share with other end users? Any advice you want to pass along to agencies that are awaiting a cutover in their area? We want to know how AWIN is working for you! Please send your comments to awin@arkansas.gov. AWIN Monthly Newsletter AWIN assists in recent event Central Arkansas AWIN users had the opportunity to use the AWIN system for coordination of a recent event. The Big Dam Bike Tour was held on October 1, 2006 in conjunction with the opening of a new pedestrian bridge crossing the Arkansas River. More than 1,100 riders participated in the race, and more than 200 emergency responders assisted with the event coordination. In order to fulfill grant requirements, local agencies were facing the need to conduct an emergency exercise. The bike tour provided a great opportunity for emergency response agencies across central Arkansas to use the AWIN system to coordinate efforts for a real event. The groups involved were able to utilize some of the same resources that would be used in a disaster scenario, as well as practice using AWIN. Prior to the event, numerous meetings were conducted to coordinate the efforts of emergency response agencies and directors of the bike tour. Representatives from more than 20 different agencies assisted in the event preparation, including law enforcement, fire, public works, HAM radio, emergency management, and ambulance services. Nine jurisdictions participated in the exercise and assisted with the inaugural event, kicking off and ending at Burns Park in North Little Rock. Three mobile command centers were established with the help of Pulaski County, North Little Rock, and Faulkner County. Through the use of the AWIN system, emergency workers and event coordinators, received constant updates on the status of the race. Everyone was always aware of the location of the lead of the race as well as the end of the race, which provided some safety measures for participants. They were also able to communicate with the volunteer fire groups that manned rest stops along the race route. The first time event went off smoothly according to event coordinators. "Events like this can be dangerous, and we did not have anyone hurt," said Pulaski County Emergency Management Coordinator Kathy Botsford. "That many jurisdictions coordinating one event worked out extremely well because of AWIN and interoperable communication. It took a lot of the guess work out of the event." AWIN Support In partnership with the Arkansas State Police (ASP), the Department of Information Systems (DIS) operates the AWIN Call Center to support all AWIN subscribers (radio users) with technical assistance or AWINrelated requests. Technicians are on call in the event of any emergency. Call (501) 682-HELP (682-4357) or tollfree (800) 435-7989 or e-mail: awin.support@ arkansas.gov Area B tower site Recently, AWIN users in the White County area faced some operational issues with the radio system. Through system testing, it was determined that the source of the problems was coming from the Floyd tower site (B21). An inspection of the tower revealed that the receive antenna previously suffered a lightning strike, damaging the equipment. The lightning strike exposed the antenna to the elements, causing unwanted emissions. Initially, the problem was not typical of a lightning strike, but appeared to be an unusual interference situation. The situation caused a "receive interference shutdown" condition on four out of five stations at the site. The condition is one where the system detects unwanted signals on a receiver at a site and temporarily removes that channel from operation to avoid degrading performance caused by the interference. Typically, the problem will correct itself and return the station to operation after a period, but when more than half the channels at the site were not operating normally the system placed the site on a mode to prevent users from using a degraded site. Technicians have replaced the damaged antenna, and the issues with the tower have been resolved. Three County Pilot Project update The implementation of the pilot project in Lonoke County is nearing completion. Radio installations for all county entities are being finalized. Technicians are currently working on radio installations for a few of the volunteer fire departments in the county, which should wrap up in the next week. Volunteer fire departments received radios to equip the Command and Control use of AWIN. The volunteer groups will use the AWIN system for interoperability with other public safety entities, while using existing systems for day-to-day operations. The Arkansas Department of Emergency Management (ADEM) will schedule a Command and Control training session for Lonoke County within the next month. The session will address plans for Command and Control usage for the county. Craighead County recently completed upgrades for Jonesboro dispatch facilities, and the local telecommunications provider has installed a needed T1 line. Due to the need for upgrades, project managers have altered the overall schedule for project implementation. Training is scheduled for the county, which began November 1st and ends November 14th. Full-time entities should cut-over to the AWIN system immediately following training, and the implementation of the pilot project should be complete by the end of November. To allow for the installation of AWIN consoles, the Texarkana dispatch center is currently undergoing upgrades that are scheduled for completion in November. The Miller County Sheriff's Office dispatch console installation is complete, and training for county agencies will be conducted following Craighead County. Most Miller County entities will cut-over to AWIN during the month of December, with Texarkana operations following after the completion of the dispatch center. Project managers should complete pilot project implementation in Miller County by the end of the year. If there are any questions about the current status of the Three County Pilot Project, please contact Randy Wilcox at the Department of Information Systems (DIS) 501.682.2603 or randy.wilcox@arkansas.gov. New AWIN leadership The AWIN program is now working under new leadership after the transition of former Program Director Dale Saffold back to Arkansas State Police (ASP). Penny Rubow, formerly the AWIN Program Manager, assumed the responsibilities of AWIN Program Director on October 1, 2006. Captain Dale Saffold recently left his leadership role with the AWIN program and moved back to his posiPenny Rubow tion in administration at ASP. Saffold was named as AWIN Program Director in April 2005 as a temporary assignment. During his tenure, he directed the conversion of the ASP radio system to a digital system and completed a project to integrate the Chemical Stockpile Preparedness Program (CSEPP) counties into the ASP system. "I've been privileged to be a part of the project for the last 18 months and work with a team of committed and skilled professionals. Thanks to the dedication shown by the AWIN Steering Committee and the Local Leadership Council a strong foundation of leadership is in place for the future of the AWIN system." Rubow was assigned to the AWIN program in June 2004, and as the program manager she coordinated numerous AWIN projects and administrative needs. "Because the vision and leadership of our stakeholders in this effort, Arkansas is now one of only four states in the nation to have a statewide, Project 25, 700/800 MHz radio system for public safety. I appreciate the opportunity to continue to build on the foundation that Dale has established," said Rubow. Arkansas Wireless Information Network One Capitol Mall P.O. Box 3155 Little Rock, Arkansas 72203");sQ1[21]=new Array("publicity/news_letter_archive/2005/July Mailout_July Mailout.qxd.pdf","July Mailout:July Mailout.qxd.qxd","","July 2005 Welcome... ...to the the monthly newsletter for the Arkansas Wireless Information Network, also known as AWIN. AWIN is a multiphased approach to building the infrastructure for a statewide interoperable radio system. It will be used by first responders of all types across the state. As we move toward this new level of communication, we will continue to keep you informed of the progress. AWIN Monthly Newsletter Troops E Cutovers Begin Areas E and F are the next slated to be cutover to the AWIN digital system. Moving forward, Area E cutovers will begin July 26 at Pine Bluff Headquarters, Pine Bluff Arsenal and Dewitt, and continue July 28 with the Jefferson County Northwest and Southwest sites. Cutovers in Areas B, D, I and L are now complete. Troop F is scheduled to begin cutovers August 2 at Warren Headquarters Console, Sunshine and Junction City sites and continue with Winchester and Huttig sites August 3, then finish with Camden and Warren Headquarters Prime sites August 4. End User training for Troop E began July 19th. Training for Troop E will be held approximately a week before the scheduled cutover. You can stay up to date with the implementation schedule and statewide cutover progress at the AWIN website http://www.awin.arkansas.gov/cutover_sc hedule.htm. Directors meet with Congressional Delegation Traveling to Washington D.C. Tuesday, July 12, 2005, representatives from the AWIN Program and the Department of Information Systems met with Arkansas' four U.S. Representatives and two U.S. Senators to discuss the scope of the program and future legislative possibilities. AWIN is funded through federal Homeland Security grants and is therefore impacted by federal legislative initiatives. The group included DIS Director Claire Bailey, DIS Deputy Director Lindy Bowie, DIS General Counsel Anthony Black and AWIN Program Director Dale Saffold. " At around 320 feet, over twice as high as the water tower, the AWIN tower looks like the Eiffel Tower of Prattsville, -Motorola Consultant said of the Area K tower in West Grant County. AWIN Support In partnership with the Arkansas State Police, the Department of Information Systems (DIS) operates the AWIN Call Center to support all AWIN subscribers (radio users) with technical assistance or AWIN-related requests. Technicians are on call in the event of any emergency. Call (501) 682-HELP (6824357) or toll-free (800) 435-7989 or e-mail: awin.support@ arkansas.gov The DIS professionals who provide support for AWIN have fielded 182 customer requests to date. " Tower shots: Troop K West Grant County tower site under construction July 19 in Prattsville. List of P25 Compliant Radios Expands The window of statewide interoperability opens even wider as the list of manufactures offering AWIN-compatible radios expands. Thus far, the only radios used on the P25 compliant AWIN system are manufactured by Motorola, but with recent demonstrations that number is increasing. Radio manufacturer EFJohnson became the second to successfully demonstrate and prove the 5100 series portable radio to be operable on the AWIN P25 radio system at a demonstration held June 24, 2005. Though more formal demonstrations have not been conducted on the Arkansas network, several manufacturers such as Kenwood, Macom and Tecnisonics are also P25 compliant. While the number of radio manufactures is significant, some products are not ready for shipment. AWIN project managers are currently planning a comparative demonstration of the compliant radios which will allow state and county entities to make a better informed radio choice and make way for competition. The tentative deadline for the demonstration is mid-August. However, this date could be delayed pending the full implementation of the system in the Little Rock area. Because the industry standards for the P25 system are open, AWIN users are not required to purchase radios from a single provider, but are able to purchase the unit which best meets their particular needs. For a complete list of radio manufactures that support the P25 system, please visit www.project25.org AWIN Program Manager Penny Rubow coordinates the EF Johnson 5100 series portable radio demonstration which dispatched from Little Rock to Washington County June 24. Arkansas Wireless Information Network One Capitol Mall P.O. Box 3155 Little Rock, Arkansas 72203");sQ1[22]=new Array("publicity/news_letter_archive/2005/August 1_August 1.qxd.pdf","August 1:August 1.qxd.qxd","","August 2005 Welcome... ...to the the monthly newsletter for the Arkansas Wireless Information Network, also known as AWIN. AWIN is a multiphased approach to building the infrastructure for a statewide interoperable radio system. It will be used by first responders of all types across the state. As we move toward this new level of communication, we will continue to keep you informed of the progress. AWIN Monthly Newsletter Saffold brings leadership, first responder experience to AWIN With 20 years at the Arkansas State Police, a large-scale technology upgrade under his belt and two job titles, it's not difficult to understand why Captain Dale Saffold holds the reins of AWIN as Program Director. As Program Director, however, Saffold realizes that he shoulders much of the responsibility for the overall success of the program. "I try to keep a large-scale view of the entire project, future project direction, problem resolution, making contacts and answering decision makers' questions, because they ultimately determine the future scope of the program," he said. Taking the reins of AWIN in March 2005, Saffold offered leadership experience from the ASP upgrade project in 2000. "My experience with the 2000 upgrade put me in a unique situation to have a level of knowledge of the statewide system and knowledge of project implementation expectations which are beneficial to AWIN," he said. Taking that experience with him, Saffold is able to identify and clarify project miscommunication and navigate governmental entities connected to project success. Ultimately, however, Saffold's goal, and that of the AWIN Program, is to improve critical communications between the public officials in Arkansas by achieving statewide interoperability. "Most citizens will never directly experience the improved communications resulting from AWIN," Saffold said. "What will be taking place in the background will be more seamless communications taking place between the various public-safety, public-service providers which are serving our citizens day in and day out. These city, county and state employees, as well as the numerous volunteers across Arkansas, will be in a better position to coordinate and respond to various circumstances involving multi-jurisdictional deployment." AWIN Support In partnership with the Arkansas State Police, the Department of Information Systems (DIS) operates the AWIN Call Center to support all AWIN subscribers (radio users) with technical assistance or AWIN-related requests. Technicians are on call in the event of any emergency. Call (501) 682-HELP (6824357) or toll-free (800) 435-7989 or e-mail: awin.support@ arkansas.gov The DIS professionals who provide support for AWIN have fielded 182 customer requests to date. AWIN Program Director Dale Saffold speaks at a press event introducing the deployment of the Washington County command and control radios in Fayetteville June 17. System cutovers continue in western Arkansas Area H was cutover to AWIN Tuesday, August 16 and finished Thursday August 18. Looking forward to improvements in the radio system, Troop H dispatcher DeAnn Spiller said that she expects better sound quality and a wider range of communication. "I'm waiting to see the difference between the old and the new system. From what I've heard from other troops already working on AWIN, everything is going well. Because we were recently cutover, I haven't had an opportunity to compare it to the old radio system, but am hoping for improvements," Spiller said. Comprised of six sites, Area H includes the Fort Smith metro area. With Areas B, D, I, L and H already up and running, the project is moving forward with Areas E and F are slated to be cutover next. The cutovers are tentatively scheduled to begin in mid September and are contingent upon equipment testing to ensure quality and safety. Cutover schedules focuses first on quality The AWIN project schedule is currently experiencing a delay as all involved work together to ensure not only meeting the project schedule, but more importantly implementing the highest quality system possible. The state and the AWIN primary vendor, Motorola, are both committed to quality over schedule at all times, and this delay will ensure the high quality of the system. This delay is due to an anomaly with the base stations at some locations. Many of the Area E sites are designed to employ a 150watt High Power Base Station. AWIN field technicians have encountered some irregularities with this unit at sites in Area L. This area was cutover to the new digital system in March 2005. Other previously cutover sites, in areas B, D and I, do not use this base station and are functioning correctly on the AWIN system. Motorola's product development engineers examined the power issue and identified a fix. Upon completion of factory testing, Motorola development engineers intend to implement the improvement plan in the field August 19th. To keep AWIN on schedule with an end of the year completion date, Area H is scheduled to cutover the week of August 15, while the issues in Area E are resolved. Subscriber installations are underway and training will take place the week of August 8. --Coming Events--Coming Events--Coming Events--Coming Events--Coming Events-- · Command and control end user meetings are scheduled in the coming weeks in Clinton, Monticello, and Hope at the locations listed below. All meetings will begin at 10 a.m. September 7th -- Monticello -- Fire Department Training Room, 1665 Hwy. 278 East. September 14th -- Old Washington Historic State Park, 1914 Schoolhouse. Nine miles northwest of Hope on US Highway 278. For more information on the Command and Control Project, please visit www.awin.arkansas.gov. For further details about the command and control end user meetings, please contact Penny Rubow at 501.682.5358 or penny.rubow@arkansas.gov. · The AEMA meeting is August 30 to September 2 at the Embassy Suites in Little Rock. The AWIN presentation at AEMA is Wednesday, August 31 at 3:50 pm. Dale Saffold will be speaking. Arkansas Wireless Information Network One Capitol Mall P.O. Box 3155 Little Rock, Arkansas 72203");sQ1[23]=new Array("publicity/news_letter_archive/2005/September 1.qxd.pdf","September 1:September 1.qxd.qxd","","September 2005 Welcome... ...to the the monthly newsletter for the Arkansas Wireless Information Network, also known as AWIN. AWIN is a multiphased approach to building the infrastructure for a statewide interoperable radio system. It will be used by first responders of all types across the state. As we move toward this new level of communication, we will continue to keep you informed of the progress. AWIN Monthly Newsletter the state. During Bruce's tenure at AFC, all of the computer-aided systems, radio system and associated system have been replaced, including over four hundred mobile units, over three hundred portables, base stations and repeaters. Bruce has been involved in the AWIN project for many years, serving as the AFC designee to the AWIN project and chair of AWIN Technical Standards Committee, which was vested with writing the technical specification for the AWIN project. Bruce's thirty-five year career in Communications Management has prepared him well for his new role and the AWIN Systems Manager position. Bruce recently commented, "No one with the training and interest I have would miss the opportunity to work at AWIN. This job is very fast paced and, while it can be stressful at times, it is personally very rewarding. The folks I report to are very knowledgeable and committed to the AWIN project and its users and to the citizens of Arkansas. The Motorola systems that are being employed in AWIN are top quality and the Motorola project team are very professional." Lantz joins AWIN team AWIN Systems Manager Bruce Lantz. AWIN Support In partnership with the Arkansas State Police, the Department of Information Systems (DIS) operates the AWIN Call Center to support all AWIN subscribers (radio users) with technical assistance or AWIN-related requests. Technicians are on call in the event of any emergency. Call (501) 682-HELP (6824357) or toll-free (800) 435-7989 or e-mail: awin.support@ arkansas.gov The DIS professionals who provide support for AWIN have fielded 182 customer requests to date. Bruce Lantz has joined the AWIN leadership team as the AWIN Systems Manager. Bruce brings over 3 decades of experience in the first responder community and in first responder communication. Bruce began his career as a Police Officer in the city of North Little Rock, where he served in the DWI squad and the speed, or radar, squad among others. He began his career in radio systems management in combining the NLR Fire and Police Communications and Dispatch systems. Bruce comes to the AWIN team from serving as the Communications Systems Manager for the Arkansas Forestry Commission (AFC). During the time working for AFC, Bruce led the project to build a new center to dispatch wildfires throughout Quality effort success! As reported in last month's AWIN Newsletter, the project schedule has been delayed due to an anomaly with the base stations at some locations. Due to the diligence of the AWIN Management Team, Motorola Management Team and Motorola product development engineers, a solution has been identified and is currently being deployed. Motorola product development engineers in Schaumburg, Illinois, identified irregularities in the High Power Base Stations (HPBS) related to the power output. A solution was identified and the fix was applied to a HPBS. Upon completion of rigorous testing in Schaumburg, five HPBS were prepared and shipped to Motorola's Arkansas site where further testing was conducted. Motorola's engineers in Arkansas were satisfied that the HPBS would function properly in the field. The next step was to test the fix in the field under normal operating conditions. The site chosen was in Marshall. The HPBS were installed, more tests conducted, and late in the day September 1st the engineers were satisfied that the fix was solid. Motorola has moved swiftly to apply the fix to the remaining HPBS that were already in service. This effort should conclude by the end of September or early October , positioning the implementation team to resume cutovers shortly thereafter. Command and control user group information Three command and control user group meetings have been held so far this fall. Users in the Fayetteville, Clinton and Old Washington areas have turned out to hear about the progress on the system cutovers, the Tri County Pilot and CSEPP projects. Further these groups have discussed the command and control project in depth. The most interest has been the command and control template, programming, and training. The command and control template was discussed in detail in all the meetings. Users were interested to know how the template was developed, as well as how the different talkgroups will be used, and how the template provides statewide interoperability. The process for programming the template into the radios was also presented. The normal purchasing process will be followed by each county. Each county will work with their local vendor to obtain their radios. The local vendors will work with the system manager to get the radios programmed and added to the system. Training will be provided for all command and control users. Local vendors and designated county personnel will participate in train the trainer sessions. After these sessions these trainers will work with the local users to ensure that everyone understands how to use the radios. Training dates have not been established. When they are firm, that information will be pushed out to the counties. Two of the user group meetings had to be postponed due to the hurricane Katrina relief effort. These meetings, in Brinkley and Monticello are currently being rescheduled. The times and dates for these meetings will be posted in the weekly AWIN Alerts. --Coming Events--Coming Events-- · Command and control end user meetings are scheduled in the coming weeks in Jonesboro which is on 10/04/05 and Texarkana which is on 10/12/05. All meetings will begin at 10 a.m. For more information on the Command and Control Project, please visit www.awin.arkansas.gov. For further details about the command and control end user meetings, please contact Penny Rubow at 501.682.5358 or penny.rubow@arkansas.gov. Jim Cross, (Nevada County), Larry Miller (Nevada County), Diane Albright (Lafayette County), Danny Ormand (Lafayette County), and Teresa Smith (Hempstead County) at the September 14th Command and Control User Group Meeting. Arkansas Wireless Information Network One Capitol Mall P.O. Box 3155 Little Rock, Arkansas 72203");sQ1[24]=new Array("publicity/news_letter_archive/2005/October 1.qxd.pdf","October 1:October 1.qxd.qxd","","October 2005 Welcome... ...to the the monthly newsletter for the Arkansas Wireless Information Network, also known as AWIN. AWIN is a multiphased approach to building the infrastructure for a statewide interoperable radio system. It will be used by first responders of all types across the state. As we move toward this new level of communication, we will continue to keep you informed of the progress. AWIN Monthly Newsletter AWIN users pleased After about seven months of using AWIN, agencies in the northwest corner of the state seem to be happy with the new system. Sergeant David Hyden with Arkansas State Police, Troop L says that communication is much better for the troop since the cutover to AWIN in March. "It's making communication with the agency (troop-wide) a lot easier." Hyden says that some were concerned before the implementation of the digital system in Area L, but now there are many positive remarks about AWIN. "Everyone is amazed about how clear the system is." Hyden says the troopers have much clearer radio signals now than they did with the analog system. The troopers don't have to deal with the popping and cracking that came with using the old radios. The troop still has to deal with fringe areas, but Hyden says those are fewer. Sergeant Hyden pointed out that the training on the new digital equipment went well for Arkansas State Police employees. Since AWIN is based on the State Police system, users within Troop L were already familiar with the system. Hyden says that they have had to contact the AWIN support desk on occasion, and believes that their response was very efficient. Troopers from Troops H, J and L were recently involved in the hurricane relief efforts in Fort Smith. They sent about 15 troopers at a time to assist at evacuee camps, working 12 hour shifts at a time. Hyden was pleased that supervisors in Springdale were able to keep in touch with troopers working in Sebastian County, with the help of AWIN. Hyden believes that longer the agencies work with the system the easier usage will be, and any problems that have come up since March will all be worked out. "It works...The system is working well above my expectations." AWIN Support In partnership with the Arkansas State Police, the Department of Information Systems (DIS) operates the AWIN Call Center to support all AWIN subscribers (radio users) with technical assistance or AWIN-related requests. Technicians are on call in the event of any emergency. Call (501) 682-HELP (6824357) or toll-free (800) 435-7989 or e-mail: awin.support@ arkansas.gov The DIS professionals who provide support for AWIN have fielded 182 customer requests to date. "Everyone is amazed at how clear the new system is." CSEPP plan progressing Communications for the Chemical Stockpile Emergency Preparedness Program will continue on the analog system, even though Areas E and F are set to be cut-over by the end of the month. After the cutover in those areas, state police dispatchers will be the only ones using AWIN to dispatch. CSEPP has submitted a communications plan to the Arkansas Department of Emergency management. When the plan receives approval, the program can move forward with the equipment purchase. Then the digital system and training can be implemented. Site cutovers begin Areas E and F are well on their way to entering the world of digital technology. Both areas are set to be cutover to the AWIN system by the end of the month. Site cutovers began in Area E October 18th, and technicians will begin working in Area F on October 19th . Both areas are slated to be completely cutover by the 28th. During a cutover, the area involved could be without radio communications for up to eight hours. Tower site upgrades typically begin around 9:00 a.m., and are completed by the end of the day. Law enforcement agencies that are impacted must rely on alternative sources of communication and surrounding agencies for help while this process is completed. Send us your story Do you have a story you would like to share with other end users? Any advice you want to pass along to agencies that are awaiting a cutover in their area? We want to know how AWIN is working for you! Please send your comments to awin@arkansas.gov. ---Coming Events & Reminders-----Coming Events & Reminders--- · Don't forget the Mobile Data Solutions Conference October 19th. This is the first in a series of · The Monticello Command and Control User Group Meeting is scheduled for October 27th at 10:00 am at the Monticello Fire Department Training Room. conferences that will be offered. If you are missing out on this kick-off event, please watch your mailboxes for announcement for upcoming conferences. For more information on the Command and Control Project, please visit www.awin.arkansas.gov. For further details about the command and control end user meetings, please contact Penny Rubow at 501.682.5358 or penny.rubow@arkansas.gov. Arkansas Wireless Information Network One Capitol Mall P.O. Box 3155 Little Rock, Arkansas 72203");sQ1[25]=new Array("publicity/news_letter_archive/2005/November 1.qxd.pdf","November 1:November 1.qxd.qxd","","November 2005 Welcome... ...to the the monthly newsletter for the Arkansas Wireless Information Network, also known as AWIN. AWIN is a multiphased approach to building the infrastructure for a statewide interoperable radio system. It will be used by first responders of all types across the state. As we move toward this new level of communication, we will continue to keep you informed of the progress. AWIN Monthly Newsletter What is NEPA? Arkansas Department of Heritage, Federal Aviation Administration, Federal Communications Commission, FEMA, Arkansas Game and Fish Commission, the US Fish and Wildlife Service, and federally recognized and interested Native American groups are some of the entities consulted about potential site locations. These groups are given time to do research on the site, and are given an opportunity to respond to the land use. Information about the potential use of the site is then posted for the public to make comments. Any person with public interest has thirty days to respond. Once the assessment is complete, and it's determined whether or not building the site would have significant impacts on the local environment, the installation process can begin. AWIN Support In partnership with the Arkansas State Police, the Department of Information Systems (DIS) operates the AWIN Call Center to support all AWIN subscribers (radio users) with technical assistance or AWIN-related requests. Technicians are on call in the event of any emergency. Call (501) 682-HELP (6824357) or toll-free (800) 435-7989 or e-mail: awin.support@ arkansas.gov The DIS professionals who provide support for AWIN have fielded 182 customer requests to date. During recent tower installations for the AWIN system, environmental concerns have been voiced by some users. There are many steps that have to be taken before a tower can be built, and used for the digital radio system. Under the National Environmental Protection Act (NEPA) of 1969, the state is required to do an environmental assessment on the installation of sites. Regulations on federal grants and FCC licensing require that the state has to assess the sites for possible impacts to the environment. Communication Services, Inc. in Phoenix coordinates the studies for the AWIN project. Communication Services begins the assessment process by gathering all the information they can about the potential site. The company does a site visit, and evaluates the site and the surrounding area. Surveyors take photos of the property and structures on the property to be included in the evaluation. Communication Services forwards gathered information to several entities for evaluation and research. The New towers for CSEPP Three new sites have been installed in Grant County as part of the CSEPP Project. Technicians worked for three days cutting over towers at the Grant County Emergency Management Office, and in northern and western parts of the county. The installation of the sites did not require any disruption of service. The three new towers are in Area K, and that area has not been cutover to the AWIN system yet. Tabletop exercise A group of AWIN users participated in a tabletop exercise Tuesday, November 15th at the MAC building. Participants were presented with emergency scenarios, and worked through steps that would be taken in an actual incident. Participants were encouraged to exercise the policies and guidelines that have been developed for the AWIN radio system. Several observers were on hand to gather information throughout the exercise. AWIN program managers will in turn use that information gathered to make any needed revisions to the policies and guidelines. Information received during the exercise will also assist in determining the type of training that end users should receive. Send us your story Do you have a story you would like to share with other end users? Any advice you want to pass along to agencies that are awaiting a cutover in their area? We want to know how AWIN is working for you! Please send your comments to awin@arkansas.gov. ---Coming Events & Reminders-----Coming Events & Reminders--- · Naerxgtetcutover sites... set for cutovers in Areas A, J and K. Towers in Area A are set to be cutover on November 29th, and T dates have been Area A is scheduled to be completed by November 30th. Technicians will begin in Area J on December 1st, and are scheduled to be complete by December 6th. The cutover in Area K is slated to begin December 7th, and be complete by December 9th. After these areas are cutover to the AWIN radio system, only two analog areas are left in the state. Cutover dates will be set soon for Areas C and G. · Brinkley Command and Control user Group Meeting, 9:00 a.m., November 29th, Brinkley Convention Center. and and · CormhmLittle Rock,Control "Train the Trainer" sessions...10:00 a.m., Tuesday November 29th. No t Grace Communications, 715 W. Broadway, Pine Bluff, Jefferson County Courthouse Conference Room, 101 E. Barraque, 9:00 a.m., Wednesday November 30th. Hot Springs, Mid-South Communications Conference Room, 200 Aviation Plaza, 9:00 a.m., Thursday December 1st. For more information on the "Train the Trainer" sessions please contact David Baker at 682-1185 or david.baker@arkansas.gov. Arkansas Wireless Information Network One Capitol Mall P.O. Box 3155 Little Rock, Arkansas 72203");sQ1[26]=new Array("publicity/news_letter_archive/2005/December 1.qxd.pdf","December 1:December 1.qxd.qxd","","December 2005 Welcome... ...to the the monthly newsletter for the Arkansas Wireless Information Network, also known as AWIN. AWIN is a multiphased approach to building the infrastructure for a statewide interoperable radio system. It will be used by first responders of all types across the state. As we move toward this new level of communication, we will continue to keep you informed of the progress. AWIN Monthly Newsletter Three County Pilot Project are near completion. Project managers are also awaiting final certification of the sites by FEMA. New towers will be constructed in all three counties. Two new sites will be constructed in Miller County, one in Lonoke County, and Craighead County will also gain one new tower. Prior to the implementation of the Tri-County project, all counties will undergo the cutover to AWIN. Area A, which includes Lonoke County, is already operating on the AWIN system. Miller and Craighead Counties will be cutover under Areas G and C respectively in early 2006. AWIN radios will already be deployed in the Areas. Once this project is complete all primary and fulltime first responders will be issued AWIN radios. Volunteer agencies will have Command and Control Radios for use in an emergency situation. All major barriers that have been discovered under this project have been resolved. Though there are some concerns about construction of sites through the winter/spring months, they would most likely present minimal delays. Once underway, the Three County Pilot Project could be completed as early as Spring 2006. AWIN Support In partnership with the Arkansas State Police, the Department of Information Systems (DIS) operates the AWIN Call Center to support all AWIN subscribers (radio users) with technical assistance or AWIN-related requests. Technicians are on call in the event of any emergency. Call (501) 682-HELP (6824357) or toll-free (800) 435-7989 or e-mail: awin.support@ arkansas.gov The DIS professionals who provide support for AWIN have fielded 182 customer requests to date. A Tri-County Pilot Project is under development to serve as a demonstration of the effectiveness of the Arkansas Wireless Information Network. This project will focus on the use of the statewide digital radio system in effect at the local first responder level. The pilot project will provide upgraded dispatch units, connectivity to AWIN, as well as additional infrastructure needed at the county level. The counties included in this project are Lonoke, Miller and Craighead Counties. The purpose is to build a fully interoperable radio system for all public safety agencies in these three counties. The Tri-County Pilot Project Manager works primarily with the county judge or the judge's designee. In some instances the county emergency manager is the primary point of contact. All communication for the project is funneled through this contact person. As of this date, the participating counties have agreed to the current project plan, and funding has been allotted. Motorola is preparing the equipment order and will submit a project schedule once the order is made. NEPA studies on all the tower sites ADEM cutover New console equipment was installed at the Arkansas Department of Emergency Management in Conway this week. Radio communications were down sporadically for about three days while technicians were working on the dispatch center and tower. Cutovers at most sites usually take no more than a day, but typically just upgrades are required at those sites. In this instance, new equipment was needed and installed at the ADEM dispatch center. Areas A, J and K complete The AWIN project has seen a lot of progress over the past month. Three very populated areas of the state have now been cutover the new digital radio system. Areas A, J, and K were all converted in just over two weeks, with few problems. There were several concerns before these three areas were cutover to AWIN. There were some tower sites that overlapped, and were used for communications by two different areas. Once those overlapping towers were cutover, the remaining analog area did not have communications on that particular tower. That problem was resolved when each area was converted to the digital system. Only two areas of the state remain on an analog radio system. Areas C and G will be cutover to AWIN beginning 2006. Send us your story Do you have a story you would like to share with other end users? Any advice you want to pass along to agencies that are awaiting a cutover in their area? We want to know how AWIN is working for you! Please send your comments to awin@arkansas.gov. ---Coming Events & Reminders-----Coming Events & Reminders--- Arkansas Wireless Information Network One Capitol Mall P.O. Box 3155 Little Rock, Arkansas 72203");sQ1[27]=new Array("publicity/ppt/SOA CONF SLDS 082406.ppt","Slide 1","","History Pre-1986 The system consisted of LB channels (44.MHz range) Heavy interference from other users Radios were limited in the number of channels available Unable to have multiple conversations at the same time If the radio was keyed up by accident no one could use that channel 1986 The Automatic Multiple Site Select (AMSS) system begins to be operational The 1st wide-area, 800 MHz trunked communication system in North America Provided multiple talk-groups, i.e. Dispatch, TACH1 Provided more efficient use of the same frequencies Provided Emergency button capabilities, private call, and paging 1999 – 2000 Upgraded AMSS from Type 1 to Type 2 AMSS 1 technology was no longer supported Then 9/11 happened..... ...and the way we look at communications changed. Forging of Partnerships Between State Agencies Steering Committee ADEM ASP DIS Between the State and Counties Local Leadership Council County Judges County OEM’s County Sheriff’s County Fire Quorum Court Now 2004 – 2006 Used Existing Assets Used Homeland Security Grant Funds Used Bond funds Upgraded existing AMSS Type 2 system a digital, 700/800MHz system Enhanced Coverage Leveraged $100M in Assets to create a $175 - $200M system AMSS System AWIN System What We’ve added ~Infrastructure~ What We’ve added ~Facilities~ What We’ve added ~User Equipment~ Maintenance Dispatch Service/Call Center Operations Technical Support Network Secure Monitoring Infrastructure Repair w/Advanced Replacement On-Site Infrastructure Response Microwave System Support Vehicular Repeater System Radio Repair Local Radio Support Software Upgrades Dispatch/Call Center Operations 24X7 800 Number Access to Motorola System Support Center Instant Access to all site information Built-In Escalation timers to ensure all issues are addressed before closure Coordination with DIS Call Center Technical Support 24 X 7 Availability Specific Areas of Product Expertise Simulation Laboratory Necessary to Support Field Technicians Network Secure Monitoring 24X7 Monitoring of AWIN Alarms Secure Monitoring 24x7 Monitoring for System Hacking Virus Protection Firewall Protection Pre-Tested Software Subscription Tested on actual radio system Infrastructure Repair w/Advanced Replacement Reduces Investment in Spare Parts Shortens Repair Cycle Time Priority Repair Service Overnight Shipping vs 5-7 Day Repair Cycle On-Site Infrastructure Response 8 Local Service Shops Multiple Locations Factory Trained Technicians Fully Equipped 24X7 Response for all Severity 1 Outages 2 Hour On-Site Response from Dispatch Microwave System Support 4 Dedicated Microwave Subject Matter Experts 24X7 Availability for Outage Response Infrastructure Repair of Microwave Components Microwave Software Maintenance Current Coverage of the AWIN System");sQ1[28]=new Array("demgaz_10.03.06.htm","Arkansas Wireless Information Network","","State’s radio network opens new lines of communication BY AMY UPSHAW ARKANSAS DEMOCRAT-GAZETTE, Oct 3, 2006 When Hardy Fire Chief Lonnie Phelps first heard the state planned to spend millions on a high-tech digital radio system so emergency workers in all Arkansas counties could talk to each other, he didn’t really see much of a need. Not a lot happens in Sharp County that would pull agencies from across the state — much less the federal government — together. “I really didn’t know when we’d use them,” Phelps said of the radios, which cost about $3,000 each. “I didn’t understand them that well.” The floods that deluged northeast Arkansas in late September changed his mind. Over 300 volunteers from 20 counties showed up to help Phelps’ firefighters search miles of terrain for people swept away by the rain-swollen Spring River. Had they not had access to radios for the new Arkansas Wireless Information Network (commonly called AWIN), a $75 million project paid for with state and federal money, the searchers would not have been able to talk to one another, Phelps said. Nor would have they been able to speak to the Jonesboro dispatcher who drove to Sharp County on his day off and turned a fire department folding table into a makeshift dispatch center. “Now that I know more about them, and know what they are for, I’ve decided they are a good thing,” the fire chief said. As of the end of September, all 75 counties are connected to one another via the system — meaning emergency officials with police departments, sheriff’s offices and state agencies who have long used different radio systems and frequencies now have common radio equipment that allows them to talk anywhere in the state. The only other state with a single radio network for statewide communication for more than just state agencies is Michigan, said Penny Rubow, who helps oversee the project for the Arkansas Department of Information Systems. However, not all county-level entities in Michigan have radios like they do here. Illinois is scheduled to have its system completed by year’s end, Rubow said. Colorado aims to have its system complete next year. “It is a huge accomplishment [for Arkansas] that will save lives,” Gov. Mike Huckabee said in an e-mail exchange with the Arkansas Democrat-Gazette, “but we realize that the average citizen will probably not even be aware of what a huge issue this is — few states have gotten close to what we’ve done.” In emergency management circles, the ability to communicate anywhere in the state on radios with emergency workers from different agencies is called “interoperability.” The lack of interoperability astounded the nation in the months after the Sept. 11, 2001, terrorist attacks. At the time, New York police officers and firefighters used different radio frequencies, explained Steven Jones, executive director of the non-profit First Responders Coalition. “They were not able to communicate with each other,” Jones said. So when a police officer in a helicopter warned police dispatchers that the towers were in danger of collapse, police were ordered to evacuate. Firefighters did not hear the warning, Jones said, and it is believed that at least 120 died as a result. The issue came up again when Hurricane Katrina submerged the Gulf Coast. Initially, parts of New Orleans’ communication system failed. But once it could be used again, the thousands of rescuers, paramedics and federal officials that had flocked to the city had no common radio system. “The ability of first responders to talk to one another is critical,” Jones said. By the time weary storm victims began arriving at shelters in Arkansas from New Orleans, Arkansas officials were already using the new radio system. “We had a lot of operational issues going on the ground at Fort Chaffee,” said Col. Steve Dozier, director of the Arkansas State Police. “We were able to sit at headquarters in Little Rock and listen in to what was going on with the radio traffic there. “It was the first time in our history we’ve been able to listen in. The old system was very compartmentalized,” he said. Huckabee had asked the Legislature to fund a study on the new radio concept in January 2001. He wanted to replace a patchwork of eight radio systems used by 12 state agencies, including the state police. For years, troopers had trouble radioing anyone outside their home counties. Some areas also lacked thorough coverage, so in some places, troopers could not use their radios to talk at all. Because the state Highway Police and the state Highway and Transportation Department were on a different radio system, neither agency could use radios to talk to state police or the National Guard. Soon, the idea of replacing old state radio systems was expanded to include emergency workers in cities and counties from Texarkana to Jonesboro. By June 2004, a steering committee had been formed, and members were working on plans for the new system. The state upgraded the old state police radio system — tower sites, computer, software and radio equipment — so that it could be used to build on. At first, the plan called for all city and county first responders in Arkansas to use wireless network radios as their primary way of communicating, even when they only needed to talk to their local dispatchers, Rubow said. To accomplish this, city and county officials were told that any Department of Homeland Security grant money they received would be spent on the radio system — not local projects, said Dale Saffold, director of the state’s radio network. City and county officials were furious. “I think that’s when AWIN got in the ditch,” said Arkansas County Judge Sonny Cox, past president of the state County Judges’ Association. “We wanted more flexibility. Everyone doesn’t need an AWIN radio.” Many complained that there were more pressing needs. In Arkansas County, for example, firefighters for three volunteer fire departments didn’t have radios at all. Dispatchers would use pagers to alert the firefighters to a call, Cox said, and firefighters would use telephones if they needed more information. Additionally, county officials complained that they had invested millions of dollars on their own radio systems, and they didn’t want to just throw that money away. Some swore the radios would gather dust. Independence County Judge Bill Hicks told the newspaper in 2004, “My problem is, I don’t need 25 radios. I’m just going to have some sitting on the shelf. We are going to have a grant that is pretty much going to be wasted.” “It just became obvious that we were butting heads for no reason,” said Dave Maxwell, director of the Arkansas Department of Emergency management. “We’re talking about a communications project, so it makes sense to communicate.” State officials began asking city and county leaders for advice. Eventually, they agreed on a plan called “Command and Control,” which gives state radios to the heads of law enforcement agencies, county governments, emergency management divisions, hospitals and other groups in all 75 counties. Some federal employees in Arkansas, including FBI and U.S. Marshals Service workers, also have radios for use in emergencies. In an emergency situation, those in charge would be responsible for passing along information they receive over their state radios to their employees via the agencies’ day-to-day radio system. By not requiring them to spend all their grant money on radios, counties were able to fund local projects. In Arkansas County, the three volunteer fire departments now have their own radios so they can communicate with county dispatchers. Once cities and counties started using the system, the complaints about it appear to have subsided. No one interviewed offered major criticism of the system, except to say that the cost of new radios would likely keep them from outfitting their entire departments with the equipment. Nor could they name anyone who was still unhappy with the new network. Asked Monday if he still felt that buying the radios and using the system was a waste, Hicks responded, “No, I don’t.” Many have changed their minds. “I’m totally sold on it,” Cox said. Sharp County Judge Joe Stidman had been storing extra radios in his office since they arrived just after Christmas last year. Until the Spring River overran its banks Sept. 23, the only time the county had ever used the new system was to test it. With so many volunteers coming to help, Stidman was thankful for the wireless network radios. Otherwise, the people who could use the county’s radio system — which has only one channel for all nine law enforcement agencies in the county — would have overwhelmed it. “Everything else is going to keep happening just like it always does,” Stidman explained. “They don’t stop routine things just because you have something big happening.” When the searchers used the new system to ask for directions or warn others about a road covered by water, state emergency management officials were listening — from their offices in Conway, nearly 150 miles away. “We were right there,” said Maxwell, the state’s emergency management director. “That’s an unbelievable advance for us.” Arkansas Democrat-Gazette/BENJAMIN KRAIN Arkansas State Police communication operators Terri Fisher and Shelly Cantrell send out calls on the Arkansas Wireless Information Network from the dispatch center in Little Rock. Arkansas Democrat-Gazette/BENJAMIN KRAIN Sgt. Jeffrey Drew, an Arkansas State Police trooper, sends out a call on the Arkansas Wireless Information Network from his patrol car in Little Rock.     Site Map | Contact AWIN | Contact D I S | Accessibility/Security/Privacy | Copyright | Updated,   © Department of Information Systems 2006.  All Rights Reserved.   ");sQ1[29]=new Array("awin_radio_templates/ASUG Template.pdf","ASUG Template.pdf","","AWIN ASUG usage Z1 A-LAW COM through L-LAW COM For Law Enforcement use ONLY Use these talk groups to communicate with ASP Troopers and Troop Dispatch Prisoner Talk group for statewide prisoner transport (monitored by DOC) SO Net 1 and 2; these talk groups are available for any entity to use while traveling outside of their operational jurisdiction. Z2 ASP operational channels (ASP use ONLY) Z3 Mac Call Mutual Aid Call (monitored by ADEM) Mac 1 to 10 Mutual Aid operational talk groups (Assigned by ADEM) Mac 11 to 15 Mutual Aid Operational T/G (Law Enforcement ONLY) Z4 A-EMS to L-EMS Medical talk group per Troop Z5 ACIC ACIC Talk group AHP AR Highway Police Talk group ALETA AR Law Enforcement Training Academy T/G Crime Lab AR Crime Lab T/G Health Health Dept (AR Nuclear One) Human Svc Human Services T/G ADPT AR Dept of Parks and Tourism T/G ADPT ADM Administration (only) ADPT TAC Tactical T/G ADPT TAC2 Tactical T/G Nat Grd AR National Guard T/G (ONLY) ADEQ AR Dept of Environmental Quality T/G CAP Civil Air Patrol T/G AG&F AR Game and Fish T/G DIS Dept of Information Systems DIS Tech Dept of Information Systems (Technicians) Z6 ASU AR State University Public Safety T/G ASU Tac1 Tactical T/G UALR University of AR Little Rock Public Safety T/G ABC AR Beverage Control ABC-ATCB Special Use T/G ATCB AR Tobacco Control Board T/G NPSPC1D to 5D Direct Talk channels (NO Chit-Chat allowed) NPSPC1R to 5R Repeater Channels (Conventional) Z7 AFC AR Forestry Commission T/G AFC LAW AR Forestry Law Enforcement (ONLY) AFC Tac 1 Tactical T/G DOC Department of Corrections T/G Prisoner DOC Prisoner Transport DOC Tac1 Tactical T/G Z8 ADEM 1 // ADEM 2 Statewide T/Gs for Emergency Managers (only) Central 1 to 5 ADEM Central region interop talk group; these talk groups are available for use without prior ADEM coordination NW 1 to 5 ADEM Northwest region interop talk group; these talk groups are available for use without prior ADEM coordination Fire Acad Fire Academy talk group Z9 SW 1 to 5 ADEM Southwest region interop talk group; these talk groups are available for use without prior ADEM coordination SE 1 to 5 ADEM Southeast region interop talk group; these talk groups are available for use without prior ADEM coordination NE 1 to 5 ADEM Northeast region interop talk group; these talk groups are available for use without prior ADEM coordination The remainder is for DOC use ONLY *JC Disp *Sys Net *JC OES *JC VFD *Cleveland *Emer Net *Interop *Direct");sQ1[30]=new Array("awin_radio_templates/C&C Template.pdf","Z1","","AWIN Command and Control usage Z1 County T/G (Per County) ADEM 1 // ADEM 2 Statewide T/Gs for Emergency Managers (only) Central 1 to 5 ADEM Central region interop talk group; these talk groups are available for use without prior ADEM coordination NW 1 to 5 ADEM Northwest region interop talk group; these talk groups are available for use without prior ADEM coordination Fire Acad Fire Academy talk group Z2 SW 1 to 5 ADEM Southwest region interop talk group; these talk groups are available for use without prior ADEM coordination SE 1 to 5 ADEM Southeast region interop talk group; these talk groups are available for use without prior ADEM coordination NE 1 to 5 ADEM Northeast region interop talk group; these talk groups are available for use without prior ADEM coordination Z3 Mac Call Mutual Aid Call (monitored by ADEM) Mac 1 to 10 Mutual Aid operational talk groups (Assigned by ADEM) Mac 11 to 15 Mutual Aid Operational T/G (Law Enforcement ONLY) Z4 A-LAW COM through L-LAW COM For Law Enforcement use ONLY Use these talk groups to communicate with ASP Troopers and Troop Dispatch Prisoner Talk group for statewide prisoner transport (monitored by DOC) SO Net 1 and 2; these talk groups are available for any entity to use while traveling outside of their operational jurisdiction Z5 A-EMS to L-EMS Medical talk group per Troop Z6 ACIC ACIC Talk group AHP AR Highway Police Talk group ALETA AR Law Enforcement Training Academy T/G Crime Lab AR Crime Lab T/G Health Health Dept (AR Nuclear One) Human Svc Human Services T/G ADPT AR Dept of Parks and Tourism T/G ADPT ADM Administration (only) ADPT TAC Tactical T/G ADPT TAC2 Tactical T/G Nat Grd AR National Guard T/G (ONLY) ADEQ AR Dept of Environmental Quality T/G CAP Civil Air Patrol T/G AG&F AR Game and Fish T/G DIS Dept of Information Systems DIS Tech Dept of Information Systems (Technicians) Z7 ASU AR State University Public Safety T/G ASU Tac1 Tactical T/G UALR University of AR Little Rock Public Safety T/G ABC AR Beverage Control ABC-ATCB Special Use T/G ATCB AR Tobacco Control Board T/G NPSPC1D to 5D Direct Talk channels (Emergency Operational use ONLY) NPSPC1R to 5R Repeater Channels (Conventional) Z8 AFC AR Forestry Commission T/G AFC LAW AR Forestry Law Enforcement (ONLY) AFC Tac 1 Tactical T/G DOC Department of Corrections T/G Prisoner DOC Prisoner Transport DOC Tac1 Tactical T/G The remainder is for DOC use ONLY *JC Disp *Sys Net *JC OES *JC VFD *Cleveland *Emer Net *Interop *Direct");sQ1[31]=new Array("legislative_status_reports/083106 AWIN JC Program Status.doc","Program Name","","Arkansas Wireless Information Network Report to the Joint Interim Committee on Advanced Communications and Information Technology For the period ending August 31, 2006 This report contains the following sections: Arkansas Wireless Information Network (AWIN) Program Status – a short description of the program, a list of the projects related to the program, and achievements of the program for the month. Three County Pilot Project Status -- additional detail on the pilot effort that will be implemented in Miller, Lonoke and Craighead counties. Command and Control Radio Deployment Status -- additional detail on the effort to deploy AWIN compatible radios to the 1st responder leadership in each of the counties in the State of Arkansas. 800 MHz Band Reconfiguration -- The AWIN system is an 800 MHz system that will require some reconfiguration of the current frequencies. The FCC ordered the reconfiguration of the 800 MHz band to avoid potentially life-threatening problems where public safety communications equipment may be rendered inoperable. Smart Zone Controller – This project will deploy a second Master Site that increases system call processing capabilities. Mobile Communications Unit Acquisition – the MCUA Project is to document the requirements for the acquisition of mobile communication units that will provide the ability to deliver on-scene coverage beyond what the system offers and establish mutual aid communication resources where required. AWIN Continuity of Operations Project (COOP) -- will ensure that a comprehensive emergency and recovery plan has been defined and thoroughly exercised for the AWIN Infrastructure. System Interconnect (Bridging) – This project consists of an effort to document the requirements and for the acquisition of equipment that can be used to connect disparate radio systems. This type of equipment will greatly enhance the State’s effort to achieve interoperability with all first responder organizations, while protecting the local user’s investment in existing radio systems. The following projects are in the initiation stage. An individual section will be added for this project in the coming months. System Expansion – This project proposes a system expansion that will alleviate the burden currently placed on the system in the southern part of the state. Utilizing additional equipment and/or additional microwave paths to route traffic to the northeast and northwest portions of the system will remove that traffic from the southern part of the state. Arkansas Wireless Information Network AWIN is a multi-phased approach to building the infrastructure to complete a statewide interoperable radio system across the counties command and control structure and state agencies. There are several projects that have been developed to ensure that the statewide interoperable radio system is delivered successfully. The current projects are: a pilot program involving three counties, training, deployment of radios across the Command and Control structure of each county, installation of a second system controller, expansion of the microwave loop and coordination of the 800 MHz reallocation effort. The upgrade of the Arkansas State Police (ASP) network and the upgrade of the radio system at the Pine Bluff Arsenal (Chemical Stockpile Emergency Preparedness Plan (CSEPP) has completed.. The sections following this overview provide additional information on each of these projects. Program Director: Name: Dale Saffold Email: dale.saffold@arkansas.gov Program Manager: Name: Penny Rubow Email: penny.rubow@arkansas.gov Updated: 09/13/06 PROJECTS Project Name Percentage Complete On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Three County Pilot 31% X Command and Control 73% X 800 MHz Band Reconfiguration 08% X Smart Zone Controller 2 27% X Mobile Communications Unit Acquisition 04% X AWIN COOP 50% X System Interconnectivity 10% X Detailed information on each project’s budget, schedule and scope may be found later in this report. Program Funding The funding information below reflects the funding plan and expenditures for the period of December 2003 to April 2006. Project Funding Amount Actual Expenditures Unexpended Balance Commitments Remaining Balance CSEPP $11,015,784.50 $10,823,501.45 $192,283.05 $549,911.00 ($357,627.95) Command & Control $12,979,798.80 $9,086,220.11 $3,893,578.69 $3,893,578.69 $0.00 Tri-County $12,401,220.23 $6,449,081.71 $5,952,138.52 $5,952,138.52 $0.00 ASP Network Upgrade (Federal Funds) $8,996,179.98 $8,996,155.35 $24.63 $0.00 $24.63 ASP Network Upgrade (State Funds) $30,825,198.66 $23,019,262.74 $7,265,935.92 $838,169.50 $6,427,766.42   $75,678,182.17 $58,374,221.36 $17,303,960.81 $11,233,797.71 $6,070,163.10 Comments: Funding for 800MHz Rebanding: All expenses for this effort will be negotiated with Nextel, and paid directly by Nextel. The State should not incur any expenses for this effort. Smart Zone Controller/System Expansion: The funding amounts for the Smart Zone Controller and System Expansion projects have been reported in two categories in previous reports. This is being corrected and in coming reports these two projects will be reported as separate line items. Mobile Communications Unit Acquisition: The budget and funding for this effort will be established as requirements and resources are defined. System Interconnectivity: The budget and funding for this effort will be established as requirements and resources are defined. AWIN COOP: This is an administrative project and the cost is reported as part of the ASP Network Upgrade (State Funds) described above. Program Update Legislative Session. The AWIN Management team is working with the AWIN Steering Committee to draft legislation for the next session. Statewide Purchasing Agreement. The AWIN Management team continues work on developing an agreement that could be used by local governments and state agencies to purchase radios and accessory equipment. It is anticipated that this agreement could be available in Fall of 2006. Three County Pilot The Arkansas Wireless Information Network (AWIN) Three County Pilot Project will provide the initial efforts to bring the interoperable network to the county and city emergency responders. The scope of the project is to work with Craighead, Lonoke, and Miller counties in building a fully interoperable radio system, based on Project 25 standards, for all public safety agencies in these counties. This project will provide additional infrastructure needed at the county level, upgraded dispatch units and integration into AWIN. Each county system will be considered part of the overall AWIN system. Further, a repeatable process will be identified that can be used as other counties integrate their infrastructure into AWIN. Project Manager: Name: Randy Wilcox Email: randy.wilcox@arkansas.gov Updated: 09/14/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - - Budget X - - Scope X - - SCHEDULE Of the identified tasks, 39% have been completed. (See comments below) There are 105 days remaining until project completion. (Estimated) Phase/Activity Start Date End Date % Complete Status Project Initiation and Planning 07/15/04 7/31/05 100% Complete Preliminary Design 07/15/04 09/10/04 100% Complete Lonoke County System Design 08/28/04 6-13-05 100% Complete Craighead County System Design 08/28/04 7-24-05 100% Complete Miller County System Design 08/28/04 6-27-05 100% Complete Final Approval of Design 7-15-04 8-04-05 100% Complete Project Execution Lonoke Identify Frequencies 6-27-05 11-15-05 100% Complete Fleet Mapping 9-01-05 5-21-06 100% Complete Civil Work / FNE Installation 3-20-06 7-31-06 99% In Progress Optimize System 7-28-06 7-31-06 100% Complete Acceptance Test Plan 6-30-06 8-7-06 57% In Progress CATP Lonoke 8-4-06 9-15-06 50% In Progress Subscriber Program and Install 5-01-06 9-27-06 65% In Progress Training 8-01-06 9-07-06 100% Complete Cutover 9-12-06 9-12-06 96% In Progress Finalize 9-27-06 9-27-06 - Project Execution Craighead Identify Frequencies 6-27-05 11-15-05 100% Complete Fleet Mapping 9-01-05 5-21-06 100% Complete Civil Work / FNE Installation 3-20-06 8-22-06 93% In Progress Optimize System 8-23-06 8-23-06 Acceptance Test Plan 8-8-06 8-30-06 18% In Progress CATP Craighead 8-29-06 9-6-06 Subscriber Program and Install 8-24-06 10-4-06 70% In Progress Training 8-16-06 9-7-06 Cutover 10-5-06 10-5-06 95% In Progress Finalize 10-5-06 10-5-06 Project Execution Miller Identify Frequencies 6-27-05 11-15-05 100% Complete Fleet Mapping 9-01-05 5-21-06 100% Complete Civil Work / FNE Installation 3-20-06 12-18-06 93% In Progress Optimize System 11-29-06 11-29-06 Acceptance Test Plan 11-30-06 12-11-06 CATP Miller 11-30-06 12-13-06 Subscriber Program and Install 5-01-06 12-5-06 90% In Progress Training 11-10-06 12-5-06 Cutover 11-29-06 12-5-06 Finalize 12-18-06 12-18-06 Comments: Lonoke County The Training of the Lonoke County first responders has been completed. The Lonoke County Sheriff’s department and the Cabot PD and Fire Departments are operating on the AWIN system. Installations are underway for Carlisle, England, Ward, Austin, and Lonoke departments. As soon as they are completed the remaining 10 volunteer fire departments will have their units installed. It is expected all the installations will be completed by the end of September. The Coverage Acceptance Test Plan (CATP) is underway in Lonoke County. The CATP seeks to prove the actual coverage in Lonoke County is the same as presented by the prediction models. This is one of the final steps for completion of the Lonoke portion of the Tri-County Project. The remaining full time first responder entities are expected to be operating on the AWIN system as soon as the installation of their units is completed. Craighead County The Lake City site has been completed and cutover to the AWIN system. Subscriber installations are nearly complete and training is scheduled to begin in late September. The Jonesboro dispatch installation has been delayed because of some issues in completing the counties portion of the dispatch facility upgrades and the installation of the T1 lines. Because of these delays the SOA and the vendor have shifted our focus to completing the subscriber installations and scheduling the training. Once the work is completed the vendor is prepared to expedite the console installation to attempt to bring most full time entities in Craighead County on the system as soon as training is completed in late September. Once this is done the Coverage Acceptance Test Plan (CATP) will be completed. That will complete the major portions of the Craighead county portion of the Tri-County Project. Miller County All towers are complete in Miller County. The Wolfe Mountain site has been cut over to the AWIN system and is fully operational. The Brightstar and New Boston Road site will be cut over to the system by the end of September. The Texarkana dispatch facility has additional upgrades which are necessary to install the dispatch consoles purchased as part of this system. This is a City of Texarkana responsibility. The City of Texarkana had thought their existing fiber connectivity would be sufficient to run the consoles. However, when the vendor completed their console planning walk through last month the fiber was found to be insufficient. The city is currently planning how to resolve this issue. However, this delay with the city will not affect the roll out of the system to the rest of the county. In addition, Motorola has provided the city with a means to bring the console on line with limited functions while they determine how they wish to address the fiber issue. Training is schedule for early October in Miller County. Once training is completed the full time entities will be ready to start full time operations on the system. Subscriber installation in Miller County is all but complete and will be done well in advance of the required date. Regulatory application process: The site approval process for National Environmental Protection Agency (NEPA) is complete. BUDGET Total Available Funds Expenditures to Date % of Budget Expended Status $12,401,220.23 $4,487,997.72 36% On Track Comments: The above budget numbers are based on invoices processed as of April 30, 2006. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. Command and Control Radio Deployment The AWIN Command and Control Project is to deploy Project 25 wireless radios to the 1st responder leadership for each county in the State of Arkansas. Further, this project will ensure that voice testing occurs in each county and that training is provided to each user. Project Manager: Name: Penny Rubow Email: penny.rubow@arkansas.gov Updated: 09/13/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X Installations of mobile radios. Budget X - - - Scope X - - - SCHEDULE Of the identified tasks, 88% have been completed. (See comments below) There are 61 days remaining until project completion. Phase/Activity Start Date Completion Revised Completion % Complete Status Initiation and Planning 2/3/05 6/10/05 02/16/06 100% Complete Radio Programming 06/02/05 10/13/05 06/06/06 100% Complete Training 07/01/05 10/15/05 09/01/06 80% In Progress Radio Distribution 06/15/05 10/30/05 11/30/06 90% Behind Testing 06/08/05 10/30/05 11/30/06 10% In Progress Project Close-Out 11/1/05 11/3/05 11/30/06 0% Comments: Installations. Local installation of radios continues to progress. The issue remains that some local users are unable to schedule the time to have radios installed in their vehicles. This is a function of many counties having a limited number of First Responders that have to respond to emergencies, in some cases missing appointments to have radios installed. This issue continues to push the completion date for this effort out. Coverage Testing. Counties are beginning to perform voice testing. Some results are being received and it is anticipated that much of the information will be received by October 2006. Emergency Exercises. The Arkansas Department of Emergency Management has agreed to assist with the coordination of a state wide test of the AWIN System. A high-level exercise plan has been developed; a schedule is expected during September. BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status $12,979,798.80 $9,086,220.11 70% On-Track Comments: SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. 800 MHz Band Reconfiguration The AWIN system is an 800 MHz system that will require some reconfiguration of the current frequencies. The FCC ordered the reconfiguration of the 800 MHz band to avoid potentially life-threatening problems where public safety communications equipment may be rendered inoperable or interference may be disruptive to their communications. Project Manager: Name: David Baker Email: david.baker@arkansas.gov Updated: 09/14/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - - - Budget X - - - Scope X - - - SCHEDULE Of the identified tasks, 16% have been completed. (See comments below) There are 153 days remaining for the current scheduled activities. Phase/Activity Start Date End Date Revised Complete % Complete Status Complete Point-of-Contact Form 08/01/2005 08/03/2005 100% Complete Submit Request for Planning Funding 05/14/06 08/01/06 100% Complete Document Infrastructure Facilities Inventory TBD Evaluate Proposed New Frequencies TBD Prepare Cost Estimate TBD Negotiate Contract with Nextel TBD FCC Applications Filed and Granted for New Frequencies TBD Nextel Clears Frequencies TBD Acceptance Testing TBD File Channel Surrender Applications with FCC TBD Certify Completion with Nextel TBD Complete Any Additional FCC Filings TBD Comments: Schedule: Request for Planning Funding has been reviewed by the TA and submitted to Sprint Nextel. Sprint Nextel has completed their first review and responded with a list of questions to be addressed by the SOA and it’s vendors. A project schedule will be developed once the planning funding has been approved. September Outlook: Respond to Sprint Nextel questions BUDGET Total Funded Expenditures to Date % of Funding Expended Status TBD Comments: All expenditures for this project should be funded by Nextel SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. Smart Zone Controller 2 The scope of the Smart Zone Controller 2 (SZC2) Project is to install a second system controller on the existing AWIN system. This effort will include the engineering and design for adding the additional Master Site, including a Smart Zone Controller, preparing the site for housing the equipment, the implementation and optimization of any new hardware and software, the integration of any new hardware and software with the existing system, and testing of the system after the integration is complete. Project Manager: Name: Penny Rubow Email: penny.rubow@arkansas.gov Updated: 09/13/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X Budget X Scope X SCHEDULE Of the identified tasks, 35% have been completed. (See comments below) There are approximately 181 days remaining until project completion. Phase/Activity Start Date End Date Revised End Date % Complete Status Initiation/Planning 10/15/05 12/31/05 100% Completed Execution Building Prep 11/15/05 02/28/06 08/31/06 75% Completed Equipment Manufacture & Installation Phase One 12/15/05 06/15/06 11/30/06 50% Completed Equipment Manufacture & Installation Phase Two TBD TBD TBD Not Started Software Upgrade/ Optimization of the System TBD TBD TBD Not Started Project Close Out 01/01/07 02/15/07 TBD Not Started Comments: Completion dates are still being revised due to project integration with the City of Little Rock High Performance Data Project and the planned System Expansion. It is anticipated that the dates may continue to be revised through September. BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status $2,993,322.00 $0.00 $0.00 Comments: SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. Mobile Communication Unit Acqusition The Mobile Communication Unit Acquisition (MCUA) Project is to acquire mobile communication units that will supplement the Arkansas Wireless Information Network (AWIN) through the addition of deployable radio sites. These sites will provide the ability to deliver on-scene coverage beyond what the system offers and establish mutual aid communication resources where required. Further, these units will provide communications capabilities to emergency and support workers in a disaster recovery operation. Project Manager: Name: David Baker Email: david.baker@arkansas.gov Updated: 09/14/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X Original schedule changed when project was placed on hold. Project has been released from hold and new schedule will be developed Budget X Scope X SCHEDULE Of the identified tasks, 04% have been completed. Phase/Activity Start Date Completion % Complete Status Initiation/Planning 11/04/05 12/01/2006 15% Restarted after being on hold Develop Requirements 10/03/2006 12/31/2006 On Track Develop procurement documents TBD Develop usage policies TBD TBD Execute procurement TBD Receive equipment TBD Training TBD Project Closeout TBD Comments: Funding has been announced by ADEM for the purchase of two mobile communications units. One unit will be purchased to be housed at ADEM and the other at ASP. A meeting has been set for the first of October to capture requirements for the units. October Outlook: Conduct requirements meeting Develop project schedule BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status Comments: Funding for the purchase of this equipment has not been determined. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. AWIN Continuity of Operations The AWIN COOP Project will ensure that a comprehensive emergency and recovery plan has been defined and thoroughly exercised for the AWIN Infrastructure. This effort will encompass planning for emergency communications and the recovery and restoration of the AWIN System. A Continuity of Operations Plan is critical for systems such as AWIN due to the reliance on the system by first responders throughout the state. Project Manager: Name: Penny Rubow Email: penny.rubow@arkansas.gov Updated: 09/13/06 SUMMARY Of the identified tasks, 50% have been completed. (See comments below) There are 91 days remaining until project completion. (Estimated) Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X System Documentation has not been delivered. Budget X Scope X SCHEDULE Activity Start Date Finish Completion Revised Completion Percentage Complete Status Initiating the COOP Project 10/6/05 10/31/05 100% Complete Project Organization 10/6/05 4/21/06 10/31/06 85% Behind Assessing Business Risk and Impact of Potential Emergencies 3/10/06 5/23/06 100% In Progress Preparing for a Possible Emergency 3/20/06 5/24/06 11/30/06 15% In Progress Disaster Recovery Phase 3/21/06 5/26/06 11/30/06 20% In Progress Business Recovery Phase (Recover/Restore) 5/25/06 6/7/06 11/30/06 15% In Progress COOP Approved 10/31/06 6/7/06 11/30/06 0% In Progress Testing the Business Recovery Process 6/7/06 6/16/06 11/30/06 15% In Progress Training Staff in the Business Recovery Process 6/16/06 6/22/06 12/31/06 10% Project Close Out 6/8/06 6/13/06 01/31/07 0% Project Organization. A portion of this effort requires that the State of Arkansas has in its possession all documentation for the system, such as site maps, site drawings, and equipment inventory. The draft documentation was delivered and is under review. BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status Comments: This is an administrative project and the cost is reported as part of the ASP Network Upgrade (State Funds) described in the Program Overview. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. AWIN System Interconnectivity (Bridging) The AWIN System Interconnectivity (Bridging) Project is to develop the requirements necessary for the deployment of effective and efficient mechanisms to allow interoperability between disparate public service wireless (radio) systems and the AWIN System. Project Manager: Name: Randy Wilcox Email: randy.wilcox@arkansas.gov Updated: 09/14/06 SUMMARY Of the identified tasks, 10% have been completed. (See comments below) There are 62 days remaining until project completion. (Estimated) Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - Budget X - - - Scope X - - - SCHEDULE Activity Start Date Finish Date Percentage Complete Status Initiating the System Interconnectivity Project 4-3-06 6-2-06 100% Complete Developing Requirements for System Interconnectivity 4-3-06 10-01-06 75% In Progress Delivery of Requirement Document 10-31-06 10-31-06 In Progress Comments: A survey has been sent and responses gathered from State Agencies on the current use of their radio systems. These results were presented to the AWIN Steering Committee. The purpose of this survey is to provide a base point in determining the System Interconnectivity requirements. The report is in progress and due by the end of the month of October. Some additional requirements gathering will be done through out this month in preparation for the report. BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status Comments: Funding for the purchase of this equipment has not been determined. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. 21");sQ1[32]=new Array("legislative_status_reports/073106 AWIN JC Program Status.doc","Program Name","","Arkansas Wireless Information Network Report to the Joint Interim Committee on Advanced Communications and Information Technology For the period ending July 31, 2006 This report contains the following sections: Arkansas Wireless Information Network (AWIN) Program Status – a short description of the program, a list of the projects related to the program, and achievements of the program for the month. Arkansas State Police (ASP) Network Upgrade Project Status – additional detail on the ASP Network Upgrade. Chemical Stockpile Emergency Preparedness Plan Project (CSEPP) Status -- additional detail on the CSEPP Project. Three County Pilot Project Status -- additional detail on the pilot effort that will be implemented in Miller, Lonoke and Craighead counties. Command and Control Radio Deployment Status -- additional detail on the effort to deploy AWIN compatible radios to the 1st responder leadership in each of the counties in the State of Arkansas. 800 MHz Band Reconfiguration -- The AWIN system is an 800 MHz system that will require some reconfiguration of the current frequencies. The FCC ordered the reconfiguration of the 800 MHz band to avoid potentially life-threatening problems where public safety communications equipment may be rendered inoperable. Smart Zone Controller – This project will deploy a second Master Site that increases system call processing capabilities. Mobile Communications Unit Acquisition – the MCUA Project is to document the requirements for the acquisition of mobile communication units that will provide the ability to deliver on-scene coverage beyond what the system offers and establish mutual aid communication resources where required. AWIN Continuity of Operations Project (COOP) -- will ensure that a comprehensive emergency and recovery plan has been defined and thoroughly exercised for the AWIN Infrastructure. System Interconnect (Bridging) – This project consists of an effort to document the requirements and for the acquisition of equipment that can be used to connect disparate radio systems. This type of equipment will greatly enhance the State’s effort to achieve interoperability with all first responder organizations, while protecting the local user’s investment in existing radio systems. The following projects are in the initiation stage. An individual section will be added for this project in the coming months. System Expansion – This project proposes a system expansion that will alleviate the burden currently placed on the system in the southern part of the state. Utilizing additional equipment and/or additional microwave paths to route traffic to the northeast and northwest portions of the system will remove that traffic from the southern part of the state. Arkansas Wireless Information Network AWIN is a multi-phased approach to building the infrastructure to complete a statewide interoperable radio system across the counties command and control structure and state agencies. There are several projects that have been developed to ensure that the statewide interoperable radio system is delivered successfully. The current projects are: pilot program in three counties, training, deployment of radios across the Command and Control structure of each county, installation of a second system controller, expansion of the microwave loop and coordination of the 800 MHz reallocation effort. The upgrade of the Arkansas State Police (ASP) network and the upgrade of the radio system at the Pine Bluff Arsenal (Chemical Stockpile Emergency Preparedness Plan (CSEPP) has completed.. The sections following this overview provide additional information on each of these projects. Program Director: Name: Dale Saffold Email: dale.saffold@arkansas.gov Program Manager: Name: Penny Rubow Email: penny.rubow@arkansas.gov Updated: 08/01/06 PROJECTS Project Name Percentage Complete On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Arkansas State Police Upgrade 100% X Chemical Stockpile Emergency Preparedness Plan (CSEPP) 100% X Three County Pilot 31% X Command and Control 73% X 800 MHz Band Reconfiguration 08% X Smart Zone Controller 2 27% X Mobile Communications Unit Acquisition 04% X AWIN COOP 50% X System Interconnectivity 10% X Detailed information on each project’s budget, schedule and scope may be found later in this report. Program Funding The funding information below reflects the funding plan and expenditures for the period of December 2003 to April 2006. Project Funding Amount Actual Expenditures Unexpended Balance Commitments Remaining Balance CSEPP $11,015,784.50 $10,493,527.45 $522,257.05 $0.00 $522,257.05 Command & Control $12,979,798.80 $9,078,476.03 $3,901,322.77 $3,901,322.77 $0.00 Tri-County $12,401,220.23 $4,487,997.72 $7,913,222.51 $7,913,222.51 $0.00 ASP Network Upgrade (Federal Funds) $8,996,179.98 $8,996,155.35 $24.63 $0.00 $24.63 ASP Network Upgrade (State Funds) $30,112,272.45 $22,271,314.32 $7,840,958.13 $2,953,462.50 $4,887,495.63 Smart Zone Controller (2) $2,993,322.00 $0.00 $2,993,322.00 $2,993,322.00 $0.00 System Expansion $2,100,000.00 $0.00 $2,100,000.00 $2,100,000.00 $2,100,000.00   $80,598,577.96 $55,327,470.87 $25,271,107.09 $19,861,329.78 $7,509,777.31 Comments: Funding for 800MHz Rebanding: All expenses for this effort will be negotiated with Nextel, and paid directly by Nextel. The State should not incur any expenses for this effort. Mobile Communications Unit Acquisition: The budget and funding for this effort will be established as requirements and resources are defined. System Interconnectivity: The budget and funding for this effort will be established as requirements and resources are defined. Program Update Legislative Session. The AWIN Management team has begun work on possible legislation for the next session. The DIS Communications group is developing information kits that will be used to educate newly elected public officials about AWIN. Statewide Purchasing Agreement. The AWIN Management team has begun work on developing an agreement that could be used by local governments and state agencies to purchase radios and accessory equipment. Arkansas State Police Network Upgrade The Arkansas State Police Network Upgrade will enhance the existing Arkansas State Police (ASP) network to create the backbone for AWIN. This effort will include the upgrade of existing towers, dispatch equipment and radios. Project Manager Name: David Baker Email: david.baker@arkansas.gov Updated: 08/02/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X Budget X Scope X SCHEDULE Of the identified tasks, 100% have been completed. (See comments below) The project is complete. Phase/Activity Start Date End Date Revised Complete Complete Status Contract 12/8/2003 2/2/2004 - 100% Complete Design Review 1/22/2004 6/30/2004 - 100% Complete Order Processing 7/1/2004 8/30/2004 - 100% Complete Manufacturing 2/27/2004 12/15/2004 - 100% Complete Staging 7/29/2004 12/28/2004 - 100% Complete Materials Management* 8/20/2004 1/12/2006 07/31/06 100% Completed Civil Work/FNE Installation (Milestone Dates) 7/1/2004 01/28/2006 100% Completed AREA A (Central Arkansas) FNE Installation Complete 7/1/2004 08/26/05 12/05/05 100% Completed AREA B (NE Central Arkansas) FNE Installation Complete 10/12/04 05/06/05 05/19/05 100% Completed AREA C (NE Arkansas) FNE Installation Complete 02/23/05 11/10/05 01/17/06 100% Completed Phase/Activity Start Date End Date Revised Complete Complete Status AREA D (East Central Arkansas) FNE Installation Complete 08/31/04 05/06/05 06/03/05 100% Completed AREA E (SE Central Arkansas) FNE Installation Complete 8/31/04 05/23/05 10/20/05 100% Completed AREA F (SE Arkansas) FNE Installation Complete 8/31/04 5/23/05 10/27/05 100% Completed AREA G (SW Arkansas) FNE Installation Complete 8/30/04 9/16/05 01/31/06 100% Completed AREA H (West Central Arkansas) FNE Installation Complete 08/16/04 09/30/05 10/13/05 100% Completed AREA I (North Central Arkansas) FNE Installation Complete 08/02/04 03/30/05 05/06/05 100% Completed AREA J (NW Central Arkansas) FNE Installation Complete 09/03/04 08/04/05 12/08/05 100% Completed AREA K (SW Central Arkansas) FNE Installation Complete 8/11/04 08/26/05 12/19/05 100% Completed AREA L (NW Arkansas) FNE Installation Complete 02/16/04 3/30/05 03/16/05 100% Completed System Optimization 01/16/06 01/27/06 04/30/06 100% Completed Acceptance Testing 02/03/05 11/28/05 04/30/06 100% Completed Finalize Outstanding Issues** 02/04/04 1/10/2006 07/31/06 100% Completed *Materials Management includes: delivery of final project documentation, final equipment lists. **Includes Punch List items, final documentation, and service transition. Comments: All project tasks have been completed. Some minor outstanding issues have been documented in the Project Implementation Evaluation Report (PIER) and will be finalized by the AWIN Operations team. No further status reports on this effort will be provided. BUDGET Total Funded Expenditures to Date % of Funding Expended Status $39,108,452.43 $31,267,469.67 80% On-track Comments: The above budget numbers are based on invoices processed as of April 30, 2006. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Requests were processed during this period. Chemical Stockpile Emergency Preparedness Program (CSEPP) The Chemical Stockpile Emergency Preparedness Program (CSEPP) was established to enhance the emergency preparedness in communities around the chemical stockpiles until the stockpiles are eliminated. The Pine Bluff Arsenal communicates daily with Jefferson and Grant counties and the Arkansas Department of Emergency Management to inform them of activities involving the stockpile. Project Manager: Name: David Baker Email: david.baker@arkansas.gov Updated: 08/02/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - Budget X - Scope X - SCHEDULE Of the identified tasks, 100% have been completed. (See comments below) There are 0 days remaining until project completion. Phase/Activity Start Date End Date Revised Complete % Complete Status Contract 12/8/2003 2/2/2004 100% Complete Design Review 1/22/2004 6/30/2004 100% Complete Order Processing 7/1/2004 8/30/2004 100% Complete Manufacturing 2/27/2004 12/15/2004 100% Complete Staging 7/29/2004 12/28/2004 100% Complete Materials Management 8/20/2004 1/12/2006 03/15/06 100% Complete Phase/Activity Start Date End Date Revised Complete % Complete Status Civil Work/FNE Installation (Milestone Dates) 7/1/2004 06/20/2005 05/31/06 100% Complete Jefferson Sites Operational 08/31/04 3/21/05 06/30/06 100% Complete Jefferson Co. Console Upgrade 07/04/05 03/01/06 06/30/06 100% Complete Grant Sites Operational 2/17/04 7/22/05 11/23/05 100% Complete Comments: All project tasks have been completed. Some minor outstanding issues have been documented in the Project Implementation Evaluation Report (PIER) and will be finalized by the AWIN Operations team. No further status reports on this effort will be provided. BUDGET Total Funded Expenditures to Date % of Funding Expended Status $11,015,784.50 $10,493,527.45 95% On-Track Comments: The above budget numbers are based on invoices processed as of April 30, 2006. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. Three County Pilot The Arkansas Wireless Information Network (AWIN) Three County Pilot Project will provide the initial efforts to bring the interoperable network to the county and city emergency responders. The scope of the project is to work with Craighead, Lonoke, and Miller counties in building a fully interoperable radio system, based on Project 25 standards, for all public safety agencies in these counties. This project will provide additional infrastructure needed at the county level, upgraded dispatch units and integration into AWIN. Each county system will be considered part of the overall AWIN system. Further, a repeatable process will be identified that can be used as other counties integrate their infrastructure into AWIN. Project Manager: Name: Randy Wilcox Email: randy.wilcox@arkansas.gov Updated: 07/07/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - - Budget X - - Scope X - - SCHEDULE Of the identified tasks, 36% have been completed. (See comments below) There are 136 days remaining until project completion. (Estimated) Phase/Activity Start Date End Date % Complete Status Project Initiation and Planning 07/15/04 7/31/05 100% Complete Preliminary Design 07/15/04 09/10/04 100% Complete Lonoke County System Design 08/28/04 6-13-05 100% Complete Craighead County System Design 08/28/04 7-24-05 100% Complete Miller County System Design 08/28/04 6-27-05 100% Complete Final Approval of Design 7-15-04 8-04-05 100% Complete Project Execution Lonoke Identify Frequencies 6-27-05 11-15-05 100% Complete Fleet Mapping 9-01-05 5-21-06 100% Complete Civil Work / FNE Installation 3-20-06 7-31-06 99% In Progress Optimize System 7-28-06 7-31-06 100% Complete Acceptance Test Plan 6-30-06 8-7-06 57% In Progress CATP Lonoke 8-4-06 8-16-06 - Subscriber Program and Install 5-01-06 9-11-06 65% In Progress Training 8-01-06 8-14-06 Cutover 9-12-06 9-12-06 96% In Progress Finalize 9-27-06 9-27-06 - Project Execution Craighead Identify Frequencies 6-27-05 11-15-05 100% Complete Fleet Mapping 9-01-05 5-21-06 100% Complete Civil Work / FNE Installation 3-20-06 8-22-06 93% In Progress Optimize System 8-23-06 8-23-06 Acceptance Test Plan 8-8-06 8-30-06 CATP Craighead 8-29-06 9-6-06 Subscriber Program and Install 8-24-06 10-4-06 65% In Progress Training 8-16-06 9-7-06 Cutover 10-5-06 10-5-06 95% In Progress Finalize 10-5-06 10-5-06 Project Execution Miller Identify Frequencies 6-27-05 11-15-05 100% Complete Fleet Mapping 9-01-05 5-21-06 100% Complete Civil Work / FNE Installation 3-20-06 12-18-06 75% In Progress Optimize System 11-29-06 11-29-06 Acceptance Test Plan 11-30-06 12-11-06 CATP Miller 11-30-06 12-13-06 Subscriber Program and Install 5-01-06 12-5-06 65% In Progress Training 11-10-06 12-5-06 Cutover 11-29-06 12-5-06 Finalize 12-18-06 12-18-06 Comments: Lonoke County The Lonoke County Site (A-11 NE Cabot) is operational and cutover to the AWIN system. Subscriber installation is underway throughout the county. Dispatch facility installation is completed at the Cabot, Lonoke and the Sheriff’s office. Training is schedule to begin at the end of the month for end users in the county. Once training is completed the local entities will begin cutting over to full time use of the system. Craighead County The Lake City site has been built. The RF and Microwave equipment was installed the week of July 10th. The site has to have a microwave dish replaced due to an incorrect dish size ordered by the microwave subcontractor. Once the dish is installed, which is expected by mid month August, the site will be cut over to the AWIN System. Subscriber installation is underway throughout Craighead County. Dispatch facility upgrades are underway in the Jonesboro dispatch center. This is required in advance of the new dispatch equipment which will be installed for the AWIN system. This work is expected to be completed during the month of August and should allow the dispatch equipment to be installed by early September. Training planning is underway and planned for the month of September. Once the training is complete the local entities can begin to cut over to full time operation on the AWIN system. Miller County All towers are complete in Miller County. The RF and Microwave equipment has been installed at the Wolfe Mountain site. A new building will be placed at the New Boston Road site on Wednesday August 9th, 2006. This will free the existing building to be moved to the Brightstar tower location. Once this building is on site, the RF and Microwave equipment will be installed. All towers in Miller County are expected to be cut over to the AWIN system during the month of September. Subscriber installation is underway through out the county. Dispatch Center upgrades are being completed in the Texarkana city dispatch center. These upgrades are required before the dispatch equipment can be installed. Dispatch facility planning is underway at the Sheriff’s dispatch center. The Dispatch centers are expected to be completed during the month of September with training for Miller County entities beginning in late September or October. Once the training has been completed the local entities will begin cutting their operations over to the AWIN system. Regulatory application process: The site approval process for National Environmental Protection Agency (NEPA) is complete except for New Boston Road site in Miller County. FEMA sign off has been received for all other sites. At this point the Miller County site is expected to be concluded before the required date and should not impact the construction schedule. BUDGET Total Available Funds Expenditures to Date % of Budget Expended Status $12,401,220.23 $4,487,997.72 36% On Track Comments: The above budget numbers are based on invoices processed as of April 30, 2006. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. Command and Control Radio Deployment The AWIN Command and Control Project is to deploy Project 25 wireless radios to the 1st responder leadership for each county in the State of Arkansas. Further, this project will ensure that voice testing occurs in each county and that training is provided to each user. Project Manager: Name: Penny Rubow Email: penny.rubow@arkansas.gov Updated: 08/02/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X Installations of mobile radios.. Budget X - - - Scope X - - - SCHEDULE Of the identified tasks, 82% have been completed. (See comments below) There are 92 days remaining until project completion. Phase/Activity Start Date Completion Revised Completion % Complete Status Initiation and Planning 2/3/05 6/10/05 02/16/06 100% Complete Radio Programming 06/02/05 10/13/05 06/06/06 100% Complete Training 07/01/05 10/15/05 09/01/06 65% In Progress Radio Distribution 06/15/05 10/30/05 07/30/06 90% Behind Testing 06/08/05 10/30/05 09/30/06 08% In Progress Project Close-Out 11/1/05 11/3/05 09/30/06 0% Comments: Installations . Local installation of radios is picking up, but there is an issue with users being able to schedule the time to have radios installed in their vehicles. This is a function of many counties having a limited number of First Responders that have to respond to emergencies, in some cases missing appointments to have radios installed. Coverage Testing. Counties are beginning to perform voice testing and it is anticipated that results will begin to come in in July.. Emergency Exercises. The Arkansas Department of Emergency Management has agreed to assist with the coordination of a state wide test of the AWIN System. A high-level exercise plan has been developed; a schedule is expected during August. BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status $12,979,798.80 $9,078,476.03 70% On-Track Comments: SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. 800 MHz Band Reconfiguration The AWIN system is an 800 MHz system that will require some reconfiguration of the current frequencies. The FCC ordered the reconfiguration of the 800 MHz band to avoid potentially life-threatening problems where public safety communications equipment may be rendered inoperable or interference may be disruptive to their communications. Project Manager: Name: David Baker Email: david.baker@arkansas.gov Updated: 08/02/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - - - Budget X - - - Scope X - - - SCHEDULE Of the identified tasks, 16% have been completed. (See comments below) There are 153 days remaining for the current scheduled activities. Phase/Activity Start Date End Date Revised Complete % Complete Status Complete Point-of-Contact Form 08/01/2005 08/03/2005 100% Complete Submit Request for Planning Funding 05/14/06 08/01/06 100% Complete Document Infrastructure Facilities Inventory TBD Evaluate Proposed New Frequencies TBD Prepare Cost Estimate TBD Negotiate Contract with Nextel TBD FCC Applications Filed and Granted for New Frequencies TBD Nextel Clears Frequencies TBD Acceptance Testing TBD File Channel Surrender Applications with FCC TBD Certify Completion with Nextel TBD Complete Any Additional FCC Filings TBD Comments: Schedule: Request for Planning Funding was completed and submitted to the TA on 07/26/2006. The TA will review the request and ask for additional information as needed. August Outlook: Respond to TA as request for additional information is made for the Request for Planning Funding BUDGET Total Funded Expenditures to Date % of Funding Expended Status TBD Comments: All expenditures for this project should be funded by Nextel SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. Smart Zone Controller 2 The scope of the Smart Zone Controller 2 (SZC2) Project is to install a second system controller on the existing AWIN system. This effort will include the engineering and design for adding the additional Master Site, including a Smart Zone Controller, preparing the site for housing the equipment, the implementation and optimization of any new hardware and software, the integration of any new hardware and software with the existing system, and testing of the system after the integration is complete. Project Manager: Name: Penny Rubow Email: penny.rubow@arkansas.gov Updated: 07/07/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X Budget X Scope X SCHEDULE Of the identified tasks, 27% have been completed. (See comments below) There are 243 days remaining until project completion. Phase/Activity Start Date End Date Revised End Date % Complete Status Initiation/Planning 10/15/05 12/31/05 100% Completed Execution Building Prep 11/15/05 02/28/06 08/31/06 75% Completed Equipment Manufacture & Installation Phase One 12/15/05 06/15/06 11/30/06 50% Completed Equipment Manufacture & Installation Phase Two TBD 10/31/06 03/31/07 Not Started Software Upgrade/ Optimization of the System TBD 12/31/06 05/15/07 Not Started Project Close Out 01/01/07 02/15/07 03/01/07 Not Started Comments: Completion dates are still being revised due to project integration with the City of Little Rock High Performance Data Project and the planned System Expansion. It is anticipated that the dates may continue to be revised through September. Building preparation dates have been moved out in order to address issues discovered during an electrical audit. It is anticipated that these issues will be resolved by mid-August. This will not impact the installation of the equipment for Phase One. BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status $2,993,322.00 $0.00 $0.00 Comments: SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. Mobile Communication Unit Acqusition The Mobile Communication Unit Acquisition (MCUA) Project is to acquire mobile communication units that will supplement the Arkansas Wireless Information Network (AWIN) through the addition of deployable radio sites. These sites will provide the ability to deliver on-scene coverage beyond what the system offers and establish mutual aid communication resources where required. Further, these units will provide communications capabilities to emergency and support workers in a disaster recovery operation. Project Manager: Name: David Baker Email: david.baker@arkansas.gov Updated: 08/02/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X Original schedule changed when project was placed on hold. Project has been released from hold and new schedule will be developed Budget X Scope X SCHEDULE Of the identified tasks, 04% have been completed. (See comments below) Phase/Activity Start Date Completion % Complete Status Initiation/Planning 11/04/05 TBD 15% Project was released from hold, completion dates will be determined as new schedule is developed Develop Requirements 12/01/05 TBD Project was released from hold, completion dates will be determined as new schedule is developed Develop procurement documents TBD Develop usage policies 02/01/06 TBD Execute procurement TBD Receive equipment TBD Training TBD Project Closeout TBD Comments: BGA is reviewing the current project documents to provide direction for a project re-start. Project is behind the original schedule dates, new project completion dates will be determined. BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status Comments: Funding for the purchase of this equipment has not been determined. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period.. AWIN Continuity of Operations The AWIN COOP Project will ensure that a comprehensive emergency and recovery plan has been defined and thoroughly exercised for the AWIN Infrastructure. This effort will encompass planning for emergency communications and the recovery and restoration of the AWIN System. A Continuity of Operations Plan is critical for systems such as AWIN due to the reliance on the system by first responders throughout the state. Project Manager: Name: Penny Rubow Email: penny.rubow@arkansas.gov Updated: 07/06/06 SUMMARY Of the identified tasks, 50% have been completed. (See comments below) There are 91 days remaining until project completion. (Estimated) Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X System Documentation has not been delivered. Budget X Scope X SCHEDULE Activity Start Date Finish Completion Revised Completion Percentage Complete Status Initiating the COOP Project 10/6/05 10/31/05 100% Complete Project Organization 10/6/05 4/21/06 07/31/06 85% Behind Assessing Business Risk and Impact of Potential Emergencies 3/10/06 5/23/06 100% In Progress Preparing for a Possible Emergency 3/20/06 5/24/06 09/30/06 15% In Progress Disaster Recovery Phase 3/21/06 5/26/06 09/30/06 20% In Progress Business Recovery Phase (Recover/Restore) 5/25/06 6/7/06 09/30/06 15% In Progress COOP Approved 10/31/06 6/7/06 09/30/06 0% In Progress Testing the Business Recovery Process 6/7/06 6/16/06 11/30/06 15% In Progress Training Staff in the Business Recovery Process 6/16/06 6/22/06 12/31/06 10% Project Close Out 6/8/06 6/13/06 01/31/07 0% Project Organization. A portion of this effort requires that the State of Arkansas has in its possession all documentation for the system, such as site maps, site drawings, and equipment inventory. This will be delivered as part of the transition from implementation to operations. The draft documentation was delivered and is under review. BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status Comments: Funding for the purchase of this equipment has not been determined. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. AWIN System Interconnectivity (Bridging) The AWIN System Interconnectivity (Bridging) Project is to develop the requirements necessary for the deployment of effective and efficient mechanisms to allow interoperability between disparate public service wireless (radio) systems and the AWIN System. Project Manager: Name: Randy Wilcox Email: randy.wilcox@arkansas.gov Updated: 07/08/06 SUMMARY Of the identified tasks, 10% have been completed. (See comments below) There are 62 days remaining until project completion. (Estimated) Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - Technical issues with the survey instrument has delayed sending the survey to state agencies. The scheduled dates have been modified to reflect an updated expected schedule of completion. Budget X - - - Scope X - - - SCHEDULE Activity Start Date Finish Date Percentage Complete Status Initiating the System Interconnectivity Project 4-3-06 6-2-06 100% Complete Developing Requirements for System Interconnectivity 4-3-06 9-2-06 50% In Progress Delivery of Requirement Document 8-15-06 10-31-06 Not Started Comments: A survey has been built to determine the extent of the need for System Interconnectivity with State Agencies. This survey has been modeled after a 1999 survey completed by the State’s consultants Buford Goff and Associates. This will allow the 1999 results to be compared to the current results. This survey will be sent to select state agencies by the 14th of August. The responses will be gathered and a report issued in September of 2006. These results will be used to build the System Interconnectivity requirements document. BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status Comments: Funding for the purchase of this equipment has not been determined. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. 26");sQ1[33]=new Array("legislative_status_reports/063006 AWIN JC Program Status.doc","Program Name","","Arkansas Wireless Information Network Report to the Joint Interim Committee on Advanced Communications and Information Technology For the period ending June 30, 2006 This report contains the following sections: Arkansas Wireless Information Network (AWIN) Program Status – a short description of the program, a list of the projects related to the program, and achievements of the program for the month. Arkansas State Police (ASP) Network Upgrade Project Status – additional detail on the ASP Network Upgrade. Chemical Stockpile Emergency Preparedness Plan Project (CSEPP) Status -- additional detail on the CSEPP Project. Three County Pilot Project Status -- additional detail on the pilot effort that will be implemented in Miller, Lonoke and Craighead counties. Command and Control Radio Deployment Status -- additional detail on the effort to deploy AWIN compatible radios to the 1st responder leadership in each of the counties in the State of Arkansas. First Responder Training Status -- additional detail on the First Responder Training effort. 800 MHz Band Reconfiguration -- The AWIN system is an 800 MHz system that will require some reconfiguration of the current frequencies. The FCC ordered the reconfiguration of the 800 MHz band to avoid potentially life-threatening problems where public safety communications equipment may be rendered inoperable. Smart Zone Controller – This project will deploy a second Master Site that increases system call processing capabilities. Mobile Communications Unit Acquisition – the MCUA Project is to document the requirements for the acquisition of mobile communication units that will provide the ability to deliver on-scene coverage beyond what the system offers and establish mutual aid communication resources where required. AWIN Continuity of Operations Project (COOP) -- will ensure that a comprehensive emergency and recovery plan has been defined and thoroughly exercised for the AWIN Infrastructure. System Interconnect (Bridging) – This project consists of an effort to document the requirements and for the acquisition of equipment that can be used to connect disparate radio systems. This type of equipment will greatly enhance the State’s effort to achieve interoperability with all first responder organizations, while protecting the local user’s investment in existing radio systems. The following projects are in the initiation stage. An individual section will be added for this project in the coming months. System Expansion – This project proposes a system expansion that will alleviate the burden currently placed on the system in the southern part of the state. Utilizing additional equipment and/or additional microwave paths to route traffic to the northeast and northwest portions of the system will remove that traffic from the southern part of the state. Arkansas Wireless Information Network AWIN is a multi-phased approach to building the infrastructure to complete a statewide interoperable radio system across the counties command and control structure and state agencies. There are several projects that have been developed to ensure that the statewide interoperable radio system is delivered successfully. The current projects are: upgrade the existing Arkansas State Police (ASP) network, upgrade the radio system at the Pine Bluff Arsenal (Chemical Stockpile Emergency Preparedness Plan (CSEPP), pilot program in three counties, training, deployment of radios across the Command and Control structure of each county, and coordination of the 800 MHz reallocation effort. The sections following this overview provide additional information on each of these projects. Program Director: Name: Dale Saffold Email: dale.saffold@arkansas.gov Program Manager: Name: Penny Rubow Email: penny.rubow@arkansas.gov Updated: 06/30/06 PROJECTS Project Name Percentage Complete On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Arkansas State Police Upgrade 99% X Chemical Stockpile Emergency Preparedness Plan (CSEPP) 100% X Three County Pilot 31% X 1st Responder Training 100% X Command and Control 73% X 800 MHz Band Reconfiguration 08% X Smart Zone Controller 2 27% X Mobile Communications Unit Acquisition 04% X AWIN COOP 50% X System Interconnectivity 10% X Detailed information on each project’s budget, schedule and scope may be found later in this report. Program Funding The funding information below reflects the funding plan and expenditures for the period of December 2003 to April 2006. Project Funding Amount Actual Expenditures Unexpended Balance Commitments Remaining Balance CSEPP $11,015,784.50 $10,493,527.45 $522,257.05 $0.00 $522,257.05 Command & Control $12,979,798.80 $9,078,476.03 $3,901,322.77 $3,901,322.77 $0.00 Tri-County $12,401,220.23 $4,487,997.72 $7,913,222.51 $7,913,222.51 $0.00 ASP Network Upgrade (Federal Funds) $8,996,179.98 $8,996,155.35 $24.63 $0.00 $24.63 ASP Network Upgrade (State Funds) $30,112,272.45 $22,271,314.32 $7,840,958.13 $2,953,462.50 $4,887,495.63 Smart Zone Controller (2) $2,993,322.00 $0.00 $2,993,322.00 $2,993,322.00 $0.00 System Expansion $2,100,000.00 $0.00 $2,100,000.00 $2,100,000.00 $2,100,000.00   $80,598,577.96 $55,327,470.87 $25,271,107.09 $19,861,329.78 $7,509,777.31 Comments: Funding for 800MHz Rebanding: All expenses for this effort will be negotiated with Nextel, and paid directly by Nextel. The State should not incur any expenses for this effort. Mobile Communications Unit Acquisition: The budget and funding for this effort will be established as requirements and resources are defined. System Interconnectivity: The budget and funding for this effort will be established as requirements and resources are defined. Program Update Transition to Operations. The handoff of AWIN system management from a project environment to an operational status is complete. ASP Upgrade/CSEPP. The State of Arkansas has executed the final acceptance documents for these projects. Final system documentation will be delivered in July. Arkansas State Police Network Upgrade The Arkansas State Police Network Upgrade will enhance the existing Arkansas State Police (ASP) network to create the backbone for AWIN. This effort will include the upgrade of existing towers, dispatch equipment and radios. Project Manager Name: David Baker Email: david.baker@arkansas.gov Updated: 06/30/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X Budget X Scope X SCHEDULE Of the identified tasks, 99% have been completed. (See comments below) There are 31 days remaining until project completion. Phase/Activity Start Date End Date Revised Complete Complete Status Contract 12/8/2003 2/2/2004 - 100% Complete Design Review 1/22/2004 6/30/2004 - 100% Complete Order Processing 7/1/2004 8/30/2004 - 100% Complete Manufacturing 2/27/2004 12/15/2004 - 100% Complete Staging 7/29/2004 12/28/2004 - 100% Complete Materials Management* 8/20/2004 1/12/2006 07/31/06 98% On-Track Civil Work/FNE Installation (Milestone Dates) 7/1/2004 01/28/2006 100% Completed AREA A (Central Arkansas) FNE Installation Complete 7/1/2004 08/26/05 12/05/05 100% Completed AREA B (NE Central Arkansas) FNE Installation Complete 10/12/04 05/06/05 05/19/05 100% Completed AREA C (NE Arkansas) FNE Installation Complete 02/23/05 11/10/05 01/17/06 100% Completed Phase/Activity Start Date End Date Revised Complete Complete Status AREA D (East Central Arkansas) FNE Installation Complete 08/31/04 05/06/05 06/03/05 100% Completed AREA E (SE Central Arkansas) FNE Installation Complete 8/31/04 05/23/05 10/20/05 100% Completed AREA F (SE Arkansas) FNE Installation Complete 8/31/04 5/23/05 10/27/05 100% Completed AREA G (SW Arkansas) FNE Installation Complete 8/30/04 9/16/05 01/31/06 100% Completed AREA H (West Central Arkansas) FNE Installation Complete 08/16/04 09/30/05 10/13/05 100% Completed AREA I (North Central Arkansas) FNE Installation Complete 08/02/04 03/30/05 05/06/05 100% Completed AREA J (NW Central Arkansas) FNE Installation Complete 09/03/04 08/04/05 12/08/05 100% Completed AREA K (SW Central Arkansas) FNE Installation Complete 8/11/04 08/26/05 12/19/05 100% Completed AREA L (NW Arkansas) FNE Installation Complete 02/16/04 3/30/05 03/16/05 100% Completed System Optimization 01/16/06 01/27/06 04/30/06 100% Completed Acceptance Testing 02/03/05 11/28/05 04/30/06 100% Completed Finalize Outstanding Issues** 02/04/04 1/10/2006 07/31/06 98% In Progress *Materials Management includes: delivery of final project documentation, final equipment lists. **Includes Punch List items, final documentation, and service transition. Comments: The As Built & System Manuals are being developed by Motorola. Project Implementation Evaluation Report (PIER) is in progress. System Acceptance has been signed. Regulatory application process: Two Special Temporary Authorizations (STAs) are being renewed by the FCC due to the freeze on frequencies while the rebanding effort is going on. July Outlook: Complete PIER document Receive As Built & System Manuals BUDGET Total Funded Expenditures to Date % of Funding Expended Status $39,108,452.43 $31,267,469.67 80% On-track Comments: The above budget numbers are based on invoices processed as of April 30, 2006. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Requests were processed during this period. Chemical Stockpile Emergency Preparedness Program (CSEPP) The Chemical Stockpile Emergency Preparedness Program (CSEPP) was established to enhance the emergency preparedness in communities around the chemical stockpiles until the stockpiles are eliminated. The Pine Bluff Arsenal communicates daily with Jefferson and Grant counties and the Arkansas Department of Emergency Management to inform them of activities involving the stockpile. Project Manager: Name: David Baker Email: david.baker@arkansas.gov Updated: 06/30/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - Budget X - Scope X - SCHEDULE Of the identified tasks, 100% have been completed. (See comments below) There are 0 days remaining until project completion. Phase/Activity Start Date End Date Revised Complete % Complete Status Contract 12/8/2003 2/2/2004 100% Complete Design Review 1/22/2004 6/30/2004 100% Complete Order Processing 7/1/2004 8/30/2004 100% Complete Manufacturing 2/27/2004 12/15/2004 100% Complete Staging 7/29/2004 12/28/2004 100% Complete Materials Management 8/20/2004 1/12/2006 03/15/06 100% Complete Phase/Activity Start Date End Date Revised Complete % Complete Status Civil Work/FNE Installation (Milestone Dates) 7/1/2004 06/20/2005 05/31/06 100% Complete Jefferson Sites Operational 08/31/04 3/21/05 06/30/06 100% Complete Jefferson Co. Console Upgrade 07/04/05 03/01/06 06/30/06 100% Complete Grant Sites Operational 2/17/04 7/22/05 11/23/05 100% Complete Comments: Schedule impact: Installation of equipment for the Jefferson County EOC was completed. All CSEPP sites have been cutover to the AWIN system. July Outlook: Complete Project Implementation Evaluation Report (PIER) Document BUDGET Total Funded Expenditures to Date % of Funding Expended Status $11,015,784.50 $10,493,527.45 95% On-Track Comments: The above budget numbers are based on invoices processed as of April 30, 2006. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. Three County Pilot The Arkansas Wireless Information Network (AWIN) Three County Pilot Project will provide the initial efforts to bring the interoperable network to the county and city emergency responders. The scope of the project is to work with Craighead, Lonoke, and Miller counties in building a fully interoperable radio system, based on Project 25 standards, for all public safety agencies in these counties. This project will provide additional infrastructure needed at the county level, upgraded dispatch units and integration into AWIN. Each county system will be considered part of the overall AWIN system. Further, a repeatable process will be identified that can be used as other counties integrate their infrastructure into AWIN. Project Manager: Name: Randy Wilcox Email: randy.wilcox@arkansas.gov Updated: 07/07/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - - Budget X - - Scope X - - SCHEDULE Of the identified tasks, 31% have been completed. (See comments below) There are 166 days remaining until project completion. (Estimated) Phase/Activity Start Date End Date % Complete Status Project Initiation and Planning 07/15/04 7/31/05 100% Complete Preliminary Design 07/15/04 09/10/04 100% Complete Lonoke County System Design 08/28/04 6-13-05 100% Complete Craighead County System Design 08/28/04 7-24-05 100% Complete Miller County System Design 08/28/04 6-27-05 100% Complete Final Approval of Design 7-15-04 8-04-05 100% Complete Project Execution Lonoke Identify Frequencies 6-27-05 11-15-05 100% Complete Fleet Mapping 9-01-05 5-21-06 100% Complete Civil Work / FNE Installation 3-20-06 7-31-06 95% In Progress Optimize System 7-28-06 7-31-06 - Acceptance Test Plan 6-30-06 8-7-06 - CATP Lonoke 8-4-06 8-16-06 - Subscriber Program and Install 5-01-06 9-11-06 10% In Progress Training 8-01-06 8-14-06 Cutover 9-12-06 9-12-06 - Finalize 9-27-06 9-27-06 - Project Execution Craighead Identify Frequencies 6-27-05 11-15-05 100% Complete Fleet Mapping 9-01-05 5-21-06 100% Complete Civil Work / FNE Installation 3-20-06 8-22-06 86% In Progress Optimize System 8-23-06 8-23-06 Acceptance Test Plan 8-8-06 8-30-06 CATP Craighead 8-29-06 9-6-06 Subscriber Program and Install 8-24-06 10-4-06 Training 8-16-06 9-7-06 Cutover 10-5-06 10-5-06 Finalize 10-5-06 10-5-06 Project Execution Miller Identify Frequencies 6-27-05 11-15-05 100% Complete Fleet Mapping 9-01-05 5-21-06 100% Complete Civil Work / FNE Installation 3-20-06 12-18-06 75% In Progress Optimize System 11-29-06 11-29-06 Acceptance Test Plan 11-30-06 12-11-06 CATP Miller 11-30-06 12-13-06 Subscriber Program and Install 5-01-06 12-5-06 10% In Progress Training 11-10-06 12-5-06 Cutover 11-29-06 12-5-06 Finalize 12-18-06 12-18-06 Comments: Lonoke County The Lonoke County Site (A-11 NE Cabot) is operational and cutover to the AWIN system. Subscriber and dispatch installation has begun in the county. Local entities will begin cutting over to the system as soon as dispatch operations, subscriber installation and training can be completed. Some entities are expected to complete this by the end of July, with the rest of the county cutting over in August. Craighead County The Lake City site has been built. The trunking equipment is installed and the microwave equipment is being installed the week of July 10th. The site is expected to be operational on the AWIN system by the end of July. Subscriber installation is beginning in Craighead County. Dispatch planning continues with Motorola working with county and Jonesboro city officials on the requirements for the dispatch center. Dispatch installation should begin by the end of the month. Miller County The Brightstar site and the Wolfe Mountain site have been erected. This completes the construction of towers for the Tri-County Project. The updating of the existing New Boston Road site is expected to be completed in July or early August depending on the time frame for the issuance of the city site work permit. Equipment installation will begin after the cutover of the Craighead County site. Subscriber installation is nearly complete in the City of Texarkana Police Department. County subscriber unit installation is underway. Dispatch planning is nearly complete for both the City of Texarkana and the County Sheriff’s dispatch operations. Dispatch center installation should begin in August. Regulatory application process: The site approval process for National Environmental Protection Agency (NEPA) is complete except for New Boston Road site in Miller County. FEMA sign off has been received for all other sites. At this point the Miller County site is expected to be concluded before the required date and should not impact the construction schedule. BUDGET Total Available Funds Expenditures to Date % of Budget Expended Status $12,401,220.23 $4,487,997.72 36% On Track Comments: The above budget numbers are based on invoices processed as of April 30, 2006. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. First Responder Training The purpose of the training effort for AWIN is to train first responders in the state on the use of the AWIN system. The training effort will include Subscriber (or end user) training, console operator training, and system administration training. Installation of radios will also be tracked along with this effort. Project Manager: Name: David Baker Email: david.baker@arkansas.gov Updated: 06/30/06 SUMMARY Of the identified tasks, 100% have been completed. (See comments below) There are 0 days remaining until project completion. Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - - - Budget X - - - Scope X - - - SCHEDULE Activity Target Start Date Target Completion Date Percentage Complete Status Project Initiation and Planning 01/10/05 01/31/05 Identify personnel to be trained 01/15/05 01/31/05 100% Completed Develop schedule for training classes 01/31/05 02/28/05 100% Completed Identify common activities and tasks 01/31/05 02/28/05 100% Completed Identify installation needs 01/31/05 12/31/05 100% Completed Project Execution Distribute radios 02/16/05 4/30/06 100% Completed Install radios 02/16/05 4/30/06 100% Completed Activity Target Start Date Target Completion Date Percentage Complete Status Train the Trainer classes 02/16/05 3/31/06 100% Completed Console Operator classes 02/16/05 3/31/06 100% Completed End User Training Classes 02/16/05 3/31/06 100% Completed Project Closeout 3/31/06 5/31/06 100% Completed Comments: All tasks for this project have been completed. This will be the final status for this project. First Responder Training will be removed from the AWIN Program Report. BUDGET Total Budget Expenditures to Date % of Budget Expended Status Comments: A separate budget for the training effort is not provided. All direct training costs are incorporated into the budgets for each of the projects. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period.. Command and Control Radio Deployment The AWIN Command and Control Project is to deploy Project 25 wireless radios to the 1st responder leadership for each county in the State of Arkansas. Further, this project will ensure that voice testing occurs in each county and that training is provided to each user. Project Manager: Name: Penny Rubow Email: penny.rubow@arkansas.gov Updated: 07/05/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - Lagging radio installation/lagging training Budget X - - - Scope X - - - SCHEDULE Of the identified tasks, 73% have been completed. (See comments below) There are 92 days remaining until project completion. Phase/Activity Start Date Completion Revised Completion % Complete Status Initiation and Planning 2/3/05 6/10/05 02/16/06 100% Complete Radio Programming 06/02/05 10/13/05 06/06/06 100% Complete Training 07/01/05 10/15/05 09/01/06 52% In Progress Radio Distribution 06/15/05 10/30/05 07/30/06 88% In Progress Testing 06/08/05 10/30/05 09/30/06 08% In Progress Project Close-Out 11/1/05 11/3/05 09/30/06 0% Comments: Training. The Department of Emergency Management began delivering additional training classes in June. Programming/Installation. Local installation of radios is picking up. It is anticipated that most of the installations will be done by the end of July. Coverage Testing. Test plans were discussed at the County User Group meetings. A mailing with testing instructions was distributed to each County Judge during June. Emergency Exercises. The Arkansas Department of Emergency Management has agreed to assist with the coordination of a state wide test of the AWIN System. A high-level exercise plan has been developed; a schedule is expected during August. BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status $12,979,798.80 $9,078,476.03 70% On-Track Comments: SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. 800 MHz Band Reconfiguration The AWIN system is an 800 MHz system that will require some reconfiguration of the current frequencies. The FCC ordered the reconfiguration of the 800 MHz band to avoid potentially life-threatening problems where public safety communications equipment may be rendered inoperable or interference may be disruptive to their communications. Project Manager: Name: David Baker Email: david.baker@arkansas.gov Updated: 07/11/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - - - Budget X - - - Scope X - - - SCHEDULE Of the identified tasks, 08% have been completed. (See comments below) There are 153 days remaining for the current scheduled activities. Phase/Activity Start Date End Date Revised Complete % Complete Status Complete Point-of-Contact Form 08/01/2005 08/03/2005 100% Complete Submit Request for Planning Funding 05/14/06 08/01/06 80% In Progress Document Infrastructure Facilities Inventory TBD Evaluate Proposed New Frequencies TBD Prepare Cost Estimate TBD Negotiate Contract with Nextel TBD FCC Applications Filed and Granted for New Frequencies TBD Nextel Clears Frequencies TBD Acceptance Testing TBD File Channel Surrender Applications with FCC TBD Certify Completion with Nextel TBD Complete Any Additional FCC Filings TBD Comments: Schedule: The Professional Services Contract for legal services has been approved. Information for the Request for Planning Funding has been completed by Motorola, BGA, SOA and Fletcher, Heald & Hildreth, PLC. BGA is combining the information and the form will be reviewed before submittal to the TA. July Outlook: Complete the Request for Planning Funding form BUDGET Total Funded Expenditures to Date % of Funding Expended Status TBD Comments: All expenditures for this project should be funded by Nextel SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. Smart Zone Controller 2 The scope of the Smart Zone Controller 2 (SZC2) Project is to install a second system controller on the existing AWIN system. This effort will include the engineering and design for adding the additional Master Site, including a Smart Zone Controller, preparing the site for housing the equipment, the implementation and optimization of any new hardware and software, the integration of any new hardware and software with the existing system, and testing of the system after the integration is complete. Project Manager: Name: Penny Rubow Email: penny.rubow@arkansas.gov Updated: 07/07/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X Budget X Scope X SCHEDULE Of the identified tasks, 27% have been completed. (See comments below) There are 243 days remaining until project completion. Phase/Activity Start Date End Date Revised End Date % Complete Status Initiation/Planning 10/15/05 12/31/05 100% Completed Execution Building Prep 11/15/05 02/28/06 08/01/06 71% In Progress Equipment Manufacture & Installation Phase One 12/15/05 06/15/06 09/30/06 100% Completed Equipment Manufacture & Installation Phase Two TBD 10/31/06 12/31/06 Not Started Software Upgrade/ Optimization of the System TBD 12/31/06 02/15/07 Not Started Project Close Out 01/01/07 02/15/07 03/01/07 Not Started Comments: Revised completion dates were provided during the month of June. It was determined that it would be in the best interest of the system to ensure that the Tri-county Project was completed prior to beginning the Installation Phase Two. Building preparation dates have been moved out in order to address issues discovered during an electrical audit. It is anticipated that these issues will be resolved by mid-August. This will not impact the installation of the equipment for Phase One. BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status $2,993,322.00 $0.00 $0.00 Comments: SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. Mobile Communication Unit Acqusition The Mobile Communication Unit Acquisition (MCUA) Project is to acquire mobile communication units that will supplement the Arkansas Wireless Information Network (AWIN) through the addition of deployable radio sites. These sites will provide the ability to deliver on-scene coverage beyond what the system offers and establish mutual aid communication resources where required. Further, these units will provide communications capabilities to emergency and support workers in a disaster recovery operation. Project Manager: Name: David Baker Email: david.baker@arkansas.gov Updated: 06/30/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X Original schedule changed when project was placed on hold. Project has been released from hold and new schedule will be developed Budget X Scope X SCHEDULE Of the identified tasks, 04% have been completed. (See comments below) Phase/Activity Start Date Completion % Complete Status Initiation/Planning 11/04/05 TBD 15% Project was released from hold, completion dates will be determined as new schedule is developed Develop Requirements 12/01/05 TBD Project was released from hold, completion dates will be determined as new schedule is developed Develop procurement documents TBD Develop usage policies 02/01/06 TBD Execute procurement TBD Receive equipment TBD Training TBD Project Closeout TBD Comments: This effort was released from the “on hold” status by the AWIN Steering Committee. Project Management has shifted from Penny Rubow to David Baker. Documents are being reviewed with discussion for project re-start. Project is behind the original schedule dates, new project completion dates will be determined. BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status Comments: Funding for the purchase of this equipment has not been determined. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period.. AWIN Continuity of Operations The AWIN COOP Project will ensure that a comprehensive emergency and recovery plan has been defined and thoroughly exercised for the AWIN Infrastructure. This effort will encompass planning for emergency communications and the recovery and restoration of the AWIN System. A Continuity of Operations Plan is critical for systems such as AWIN due to the reliance on the system by first responders throughout the state. Project Manager: Name: Penny Rubow Email: penny.rubow@arkansas.gov Updated: 07/06/06 SUMMARY Of the identified tasks, 50% have been completed. (See comments below) There are 91 days remaining until project completion. (Estimated) Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X System Documentation has not been delivered. Budget X Scope X SCHEDULE Activity Start Date Finish Completion Revised Completion Percentage Complete Status Initiating the COOP Project 10/6/05 10/31/05 100% Complete Project Organization 10/6/05 4/21/06 07/31/06 85% Behind Assessing Business Risk and Impact of Potential Emergencies 3/10/06 5/23/06 100% In Progress Preparing for a Possible Emergency 3/20/06 5/24/06 09/30/06 10% In Progress Disaster Recovery Phase 3/21/06 5/26/06 09/30/06 10% In Progress Business Recovery Phase (Recover/Restore) 5/25/06 6/7/06 09/30/06 0% COOP Approved 6/7/06 6/7/06 09/30/06 0% Testing the Business Recovery Process 6/7/06 6/16/06 09/30/06 0% Training Staff in the Business Recovery Process 6/16/06 6/22/06 10/31/06 0% Keeping the Plan Up-to-date 6/7/06 6/8/06 10/31/06 0% Project Close Out 6/8/06 6/13/06 10/31/06 0% Project Organization. A portion of this effort requires that the State of Arkansas has in its possession all documentation for the system, such as site maps, site drawings, and equipment inventory. This will be delivered as part of the transition from implementation to operations. It is anticipated that this will be delivered in July. BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status Comments: Funding for the purchase of this equipment has not been determined. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. AWIN System Interconnectivity (Bridging) The AWIN System Interconnectivity (Bridging) Project is to develop the requirements necessary for the deployment of effective and efficient mechanisms to allow interoperability between disparate public service wireless (radio) systems and the AWIN System. Project Manager: Name: Randy Wilcox Email: randy.wilcox@arkansas.gov Updated: 07/08/06 SUMMARY Of the identified tasks, 10% have been completed. (See comments below) There are 62 days remaining until project completion. (Estimated) Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - Budget X - - - Scope X - - - SCHEDULE Activity Start Date Finish Date Percentage Complete Status Initiating the System Interconnectivity Project 4-3-06 6-2-06 100% Complete Developing Requirements for System Interconnectivity 4-3-06 8-2-06 50% In Progress Delivery of Requirement Document 8-15-06 8-31-06 Not Started Comments: Project Charter and Resource plans are completed. The Risk Analysis is 50% completed. The deliverable for this project, at this point, is the System Interconnectivity requirements document. A survey has been built to determine the extent of the need for System Interconnectivity with State Agencies. This survey has been modeled after a 1999 survey completed by the State’s consultants Buford Goff and Associates. This will allow the 1999 results to be compared to the current results. This survey will be sent to state agencies by the end of July. The responses will be gathered and a report issued in the near future. These results will be used to build the System Interconnectivity requirements document. BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status Comments: Funding for the purchase of this equipment has not been determined. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. 2");sQ1[34]=new Array("legislative_status_reports/043006 AWIN JC Program Status.doc","Program Name","","Arkansas Wireless Information Network Report to the Joint Interim Committee on Advanced Communications and Information Technology For the period ending April 30, 2006 This report contains the following sections: Arkansas Wireless Information Network (AWIN) Program Status – a short description of the program, a list of the projects related to the program, and achievements of the program for the month. Arkansas State Police (ASP) Network Upgrade Project Status – additional detail on the ASP Network Upgrade. Chemical Stockpile Emergency Preparedness Plan Project (CSEPP) Status -- additional detail on the CSEPP Project. Three County Pilot Project Status -- additional detail on the pilot effort that will be implemented in Miller, Lonoke and Craighead counties. Command and Control Radio Deployment Status -- additional detail on the effort to deploy AWIN compatible radios to the 1st responder leadership in each of the counties in the State of Arkansas. First Responder Training Status -- additional detail on the First Responder Training effort. 800 MHz Band Reconfiguration -- The AWIN system is an 800 MHz system that will require some reconfiguration of the current frequencies. The FCC ordered the reconfiguration of the 800 MHz band to avoid potentially life-threatening problems where public safety communications equipment may be rendered inoperable. Smart Zone Controller – This project will deploy a second Master Site that increases system call processing capabilities. Mobile Communications Unit Acquisition – the MCUA Project is to document the requirements for the acquisition of mobile communication units that will provide the ability to deliver on-scene coverage beyond what the system offers and establish mutual aid communication resources where required. AWIN Continuity of Operations Project (COOP) -- will ensure that a comprehensive emergency and recovery plan has been defined and thoroughly exercised for the AWIN Infrastructure. System Interconnect (Bridging) – This project consists of an effort to document the requirements and for the acquisition of equipment that can be used to connect disparate radio systems. This type of equipment will greatly enhance the State’s effort to achieve interoperability with all first responder organizations, while protecting the local user’s investment in existing radio systems. The following projects are in the initiation stage. An individual section will be added for this project in the coming months. System Expansion – This project proposes a system expansion that will alleviate the burden currently placed on the system in the southern part of the state. Utilizing additional equipment and/or additional microwave paths to route traffic to the northeast and northwest portions of the system will remove that traffic from the southern part of the state. Arkansas Wireless Information Network AWIN is a multi-phased approach to building the infrastructure to complete a statewide interoperable radio system across the counties command and control structure and state agencies. There are several projects that have been developed to ensure that the statewide interoperable radio system is delivered successfully. The current projects are: upgrade the existing Arkansas State Police (ASP) network, upgrade the radio system at the Pine Bluff Arsenal (Chemical Stockpile Emergency Preparedness Plan (CSEPP), pilot program in three counties, training, deployment of radios across the Command and Control structure of each county, and coordination of the 800 MHz reallocation effort. The sections following this overview provide additional information on each of these projects. Program Director: Name: Dale Saffold Email: dale.saffold@arkansas.gov Program Manager: Name: Penny Rubow Email: penny.rubow@arkansas.gov Updated: 05/10/06 PROJECTS Project Name Percentage Complete On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Arkansas State Police Upgrade 99% X Chemical Stockpile Emergency Preparedness Plan (CSEPP) 92% X Three County Pilot 55% X 1st Responder Training 98% X Command and Control 65% X 800 MHz Band Reconfiguration 08% X Smart Zone Controller 2 27% X Mobile Communications Unit Acquisition 04% X AWIN COOP 06% X System Interconnectivity 10% X Detailed information on each project’s budget, schedule and scope may be found later in this report. Program Funding The funding information below reflects the funding plan and expenditures for the period of December 2003 to March 2006. Project Funding Amount Actual Expenditures Unexpended Balance Commitments Remaining Balance CSEPP $11,015,784.50 $9,723,853.26 $1,291,931.24 $0.00 $1,291,931.24 Command & Control $12,979,798.80 $8,934,676.26 $4,045,122.54 $4,045,122.54 $0.00 Tri-County $12,401,220.23 $2,741,703.53 $9,659,516.70 $9,659,516.70 $0.00 ASP Network Upgrade (Federal Funds) $8,996,179.98 $8,996,155.35 $24.63 $0.00 $0.00 ASP Network Upgrade (State Funds) $30,004,313.96 $22,109,048.33 $7,895,265.63 $3,007,770.00 $4,887,495.63 Smart Zone Controller (2) $2,993,322.00 $0.00 $2,993,322.00 $2,993,322.00 $0.00 TOTALS $78,390,619.47 $52,505,436.73 $25,885,182.74 $19,705,731.00 $6,179,451.50 Comments: Funding for 800MHz Rebanding: All expenses for this effort will be negotiated with Nextel, and paid directly by Nextel. The State should not incur any expenses for this effort. Mobile Communications Unit Acquisition: The budget and funding for this effort will be established as requirements and resources are defined. System Interconnectivity: The budget and funding for this effort will be established as requirements and resources are defined. Program Update Transition to Operations. The AWIN Management Team is working with the Department of Information Systems to ensure that a smooth transition to operational status is achieved. Most transition activities have been completed; final project close-out will be during May. Arkansas State Police Network Upgrade The Arkansas State Police Network Upgrade will enhance the existing Arkansas State Police (ASP) network to create the backbone for AWIN. This effort will include the upgrade of existing towers, dispatch equipment and radios. Project Manager Name: David Baker Email: david.baker@arkansas.gov Updated: 05/05/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X Budget X Scope X SCHEDULE Of the identified tasks, 99% have been completed. (See comments below) There are 31 days remaining until project completion. Phase/Activity Start Date End Date Revised Complete Complete Status Contract 12/8/2003 2/2/2004 - 100% Complete Design Review 1/22/2004 6/30/2004 - 100% Complete Order Processing 7/1/2004 8/30/2004 - 100% Complete Manufacturing 2/27/2004 12/15/2004 - 100% Complete Staging 7/29/2004 12/28/2004 - 100% Complete Materials Management* 8/20/2004 1/12/2006 05/31/06 98% On-Track Civil Work/FNE Installation (Milestone Dates) 7/1/2004 01/28/2006 100% Completed AREA A (Central Arkansas) FNE Installation Complete 7/1/2004 08/26/05 12/05/05 100% Completed AREA B (NE Central Arkansas) FNE Installation Complete 10/12/04 05/06/05 05/19/05 100% Completed AREA C (NE Arkansas) FNE Installation Complete 02/23/05 11/10/05 01/17/06 100% Completed Phase/Activity Start Date End Date Revised Complete Complete Status AREA D (East Central Arkansas) FNE Installation Complete 08/31/04 05/06/05 06/03/05 100% Completed AREA E (SE Central Arkansas) FNE Installation Complete 8/31/04 05/23/05 10/20/05 100% Completed AREA F (SE Arkansas) FNE Installation Complete 8/31/04 5/23/05 10/27/05 100% Completed AREA G (SW Arkansas) FNE Installation Complete 8/30/04 9/16/05 01/31/06 100% Completed AREA H (West Central Arkansas) FNE Installation Complete 08/16/04 09/30/05 10/13/05 100% Completed AREA I (North Central Arkansas) FNE Installation Complete 08/02/04 03/30/05 05/06/05 100% Completed AREA J (NW Central Arkansas) FNE Installation Complete 09/03/04 08/04/05 12/08/05 100% Completed AREA K (SW Central Arkansas) FNE Installation Complete 8/11/04 08/26/05 12/19/05 100% Completed AREA L (NW Arkansas) FNE Installation Complete 02/16/04 3/30/05 03/16/05 100% Completed System Optimization 01/16/06 01/27/06 04/30/06 100% Completed Acceptance Testing 02/03/05 11/28/05 04/30/06 100% Completed Finalize Outstanding Issues** 02/04/04 1/10/2006 05/31/06 90% On-Track *Materials Management includes: delivery of final project documentation, final equipment lists. **Includes Punch List items, final documentation, and service transition. Comments: The statewide coverage testing summary report was provided to Program Management. System Management equipment has been configured and installed at the DIS System Management site. DIS internal processes for system management are being documented. The As Builts & System manuals are being developed by Motorola. Regulatory application process: All issues with FCC licensing have been identified with two sites still waiting license for one of the channels at each site. STAs are beings issued by the FCC due to the freeze on frequencies while the rebanding effort is going on. May Outlook: Site Acceptance System Management Acceptance Conduct a Project Lesson Learned Session BUDGET Total Funded Expenditures to Date % of Funding Expended Status $39,000,493.94 $31,105,203.68 79% On-track Comments: SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Requests were processed during this period. Chemical Stockpile Emergency Preparedness Program (CSEPP) The Chemical Stockpile Emergency Preparedness Program (CSEPP) was established to enhance the emergency preparedness in communities around the chemical stockpiles until the stockpiles are eliminated. The Pine Bluff Arsenal communicates daily with Jefferson and Grant counties and the Arkansas Department of Emergency Management to inform them of activities involving the stockpile. Project Manager: Name: David Baker Email: david.baker@arkansas.gov Updated: 05/05/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X- Budget X - Scope X - SCHEDULE Of the identified tasks, 92% have been completed. (See comments below) There are 43 days remaining until project completion. Phase/Activity Start Date End Date Revised Complete % Complete Status Contract 12/8/2003 2/2/2004 100% Complete Design Review 1/22/2004 6/30/2004 100% Complete Order Processing 7/1/2004 8/30/2004 100% Complete Manufacturing 2/27/2004 12/15/2004 100% Complete Staging 7/29/2004 12/28/2004 100% Complete Materials Management 8/20/2004 1/12/2006 03/15/06 99% Behind Phase/Activity Start Date End Date Revised Complete % Complete Status Civil Work/FNE Installation (Milestone Dates) 7/1/2004 06/20/2005 05/31/06 96% Jefferson Sites Operational 08/31/04 3/21/05 05/31/06 99% Slipping Jefferson Co. Console Upgrade 07/04/05 03/01/06 05/31/06 75% Slipping Grant Sites Operational 2/17/04 7/22/05 11/23/05 100% Complete Comments: Schedule impact: Template development has been completed. Installation of equipment for the Jefferson County EOC continues to be in progress. May Outlook: Complete installation of equipment at Jefferson EOC Identify transition tasks Cutover to AWIN BUDGET Total Funded Expenditures to Date % of Funding Expended Status $11,015,784.50 $9,723,853.26 88% On-Track Comments: SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. Three County Pilot The Arkansas Wireless Information Network (AWIN) Three County Pilot Project will provide the initial efforts to bring the interoperable network to the county and city emergency responders. The scope of the project is to work with Craighead, Lonoke, and Miller counties in building a fully interoperable radio system, based on Project 25 standards, for all public safety agencies in these counties. This project will provide additional infrastructure needed at the county level, upgraded dispatch units and integration into AWIN. Each county system will be considered part of the overall AWIN system. Further, a repeatable process will be identified that can be used as other counties integrate their infrastructure into AWIN. Project Manager: Name: Randy Wilcox Email: randy.wilcox@arkansas.gov Updated: 05/05/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - - Budget X - - Scope X - - SCHEDULE Of the identified tasks, 55% have been completed. (See comments below) There are 227 days remaining until project completion. (Estimated) Phase/Activity Start Date End Date % Complete Status Project Initiation and Planning 07/15/04 7/31/05 100% Complete Preliminary Design 07/15/04 09/10/04 100% Complete Lonoke County 08/28/04 6-13-05 100% Complete Presentation of Design Books to County 08/28/04 4-27-05 100% Complete Design Review meeting with County, State of Arkansas, Buford Goff and Associates 4-27-05 5-25-05 100% Complete Presentation of Design Review by County to AWIN Steering Committee for Acceptance 4-27-05 6-27-05 100% Complete Craighead County Presentation of Design Books to County 08/28/04 05-23-05 100% Complete Design Review meeting with County, State of Arkansas, Buford Goff and Associates 4-27-05 5-31-05 100% Complete Presentation of Design Review by County to AWIN Steering Committee for Acceptance 4-27-05 6-27-05 100% Complete Miller County Presentation of Design Books to County 08/28/04 8-04-05 100% Complete Design Review meeting with County, State of Arkansas, Buford Goff and Associates 4-27-05 8-04-05 100% Complete Presentation of Design Review by County to AWIN Steering Committee for Acceptance 4-27-05 8-04-05 100% Complete Final Approval of Design 7-15-04 8-04-05 100% Complete Project Execution Lonoke Implementation Planning 11-05-05 04-07-06 100% Complete Equipment Purchase 8-04-05 12-30-05 100% Complete Staging 03-28-06 03-29-06 100% Complete Identify Frequencies 6-27-05 11-15-05 100% Complete Fleet Mapping 9-01-05 5-21-06 95% On Schedule Civil Work / FNE Installation 3-20-06 7-31-06 80% On Schedule Optimize System 7-28-06 7-31-06 - On Schedule Acceptance Test Plan 6-30-06 8-7-06 - On Schedule CATP Lonoke 8-4-06 8-16-06 - On Schedule Subscriber Program and Install 5-01-06 9-11-06 - On Schedule Training 8-1-06 8-14-06 - On Schedule Cutover 9-12-06 9-12-06 - On Schedule Finalize 9-27-06 9-27-06 - On Schedule Project Execution Craighead Implementation Planning 11-05-05 04-07-06 100% Complete Equipment Purchase 8-04-05 12-30-05 100% Complete Staging 03-28-06 03-29-06 100% Complete Identify Frequencies 6-27-05 11-15-05 100% Complete Fleet Mapping 9-01-05 5-21-06 95% On Schedule Civil Work / FNE Installation 3-20-06 8-22-06 37% On Schedule Optimize System 8-23-06 8-23-06 On Schedule Acceptance Test Plan 8-8-06 8-30-06 On Schedule CATP Craighead 8-29-06 9-6-06 On Schedule Subscriber Program and Install 8-24-06 10-4-06 On Schedule Training 8-16-06 9-7-06 On Schedule Cutover 10-5-06 10-5-06 On Schedule Finalize 10-5-06 10-5-06 On Schedule Project Execution Miller Implementation Planning 11-05-05 04-07-06 100% Complete Equipment Purchase 8-04-05 12-30-05 100% Complete Staging 03-28-06 03-29-06 100% Complete Identify Frequencies 6-27-05 11-15-05 100% Complete Fleet Mapping 9-01-05 5-21-06 94% On Schedule Civil Work / FNE Installation 3-20-06 12-18-06 41% On Schedule Optimize System 11-29-06 11-29-06 On Schedule Acceptance Test Plan 11-30-06 12-11-06 On Schedule CATP Miller 11-30-06 12-13-06 On Schedule Subscriber Program and Install 5-01-2006 12-5-06 On Schedule Training 11-10-06 12-5-06 On Schedule Cutover 11-29-06 12-5-06 On Schedule Finalize 12-18-06 12-18-06 On Schedule Comments: The Milestone Schedule now reflects the Milestones that will be used throughout the installation of the project. The Implementation planning is now complete in all counties. Civil work has begun in all three counties. The implementation effort will focus on Lonoke County first. It will then move to Craighead County and Miller County. Tower erection has begun in Lonoke County. Site preparation has begun in the other counties. Fleet mapping (Template Design) has been completed at the county level. Subscriber installations can now begin in all three counties. These efforts reflect a significant step forward in shortening the implementation time frames in each county. Activity for the next reporting period is expected to include: Beginning subscriber installation in all counties. Beginning console planning in all counties. Beginning tower construction in Craighead County. If this activity commences as expected it could lead to completion of some milestone tasks before the scheduled completion date. Regulatory application process: The site approval process for National Environmental Protection Agency (NEPA) is complete except for one site in Miller County. FEMA sign off has been received for all other sites. At this point the Miller County site is expected to be concluded before the required date and should not impact the construction schedule. BUDGET Total Available Funds Expenditures to Date % of Budget Expended Status $12,401,220.23 $2,741,703.53 22% On Track Comments: No changes this period. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. First Responder Training The purpose of the training effort for AWIN is to train first responders in the state on the use of the AWIN system. The training effort will include Subscriber (or end user) training, console operator training, and system administration training. Installation of radios will also be tracked along with this effort. Project Manager: Name: David Baker Email: david.baker@arkansas.gov Updated: 05/05/06 SUMMARY Of the identified tasks, 98% have been completed. (See comments below) There are 30 days remaining until project completion. Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - - - Budget X - - - Scope X - - - SCHEDULE Activity Target Start Date Target Completion Date Percentage Complete Status Project Initiation and Planning 01/10/05 01/31/05 Identify personnel to be trained 01/15/05 01/31/05 100% Completed Develop schedule for training classes 01/31/05 02/28/05 100% Completed Identify common activities and tasks 01/31/05 02/28/05 100% Completed Identify installation needs 01/31/05 12/31/05 100% Completed Project Execution Distribute radios 02/16/05 4/30/06 100% Completed Install radios 02/16/05 4/30/06 100% Completed Activity Target Start Date Target Completion Date Percentage Complete Status Train the Trainer classes 02/16/05 3/31/06 100% Completed Console Operator classes 02/16/05 3/31/06 100% Completed End User Training Classes 02/16/05 3/31/06 100% Completed Project Closeout 3/31/06 5/31/06 Comments: Train the Trainer: All contracted training has been completed. Follow up information is being collected and documented. Additional Training: An additional training session is being arranged for the CSEPP console operators. This training is tentatively schedule for mid-May. The project is being held open until this training is complete. Installation of Radios: All installations for the ASP system users have been completed. Resolution for the Motorola announced problem with the Commander Mic has been identified and will involve a complete exchange of current mics of this type with new ones. May Outlook: Work with the mic exchange process Close-out project documentation BUDGET Total Budget Expenditures to Date % of Budget Expended Status Comments: A separate budget for the training effort is not provided. All direct training costs are incorporated into the budgets for each of the projects. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period.. Command and Control Radio Deployment The AWIN Command and Control Project is to deploy Project 25 wireless radios to the 1st responder leadership for each county in the State of Arkansas. Further, this project will ensure that voice testing occurs in each county and that training is provided to each user. Project Manager: Name: Penny Rubow Email: penny.rubow@arkansas.gov Updated: 05/10/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - Budget X - - - Scope X - - - SCHEDULE Of the identified tasks, 65% have been completed. (See comments below) There are 91 days remaining until project completion. Phase/Activity Start Date Completion Revised Completion % Complete Status Initiation and Planning 2/3/05 6/10/05 02/16/06 100% Complete Radio Programming 06/02/05 10/13/05 06/06/06 100% Complete Training 07/01/05 10/15/05 06/30/06 60% Slipping Radio Distribution 06/15/05 10/30/05 06/30/06 58% Slipping Testing 06/08/05 10/30/05 08/31/06 03% On-Track Project Close-Out 11/1/05 11/3/05 08/31/06 0% Comments: Training. Practical Training on the use of the AWIN system has been delayed due to the unavailability of resources at ADEM. A contingency plan for the delivery of the training was developed during April. Trainers from the Department of Information Systems will deliver basic Practical Training during May as part of County User Group meetings. Programming/Installation. The initial programming of the radios, which requires security access to the system, and is done centrally, is complete. The individual radios programs have been sent to the local shops to be loaded into the physical radio. After the radio is programmed it is either distributed (if portable) or installed in the user’s vehicle. While the effort of loading the program into the specific radio, and the installation into the user vehicles is still behind schedule, local vendor shops are beginning to get this back log of work completed. Testing. The completion date for testing the radios has been moved out due to the delay in installation and training. Discussion of the test plans will be provided at County User Group meetings in May. BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status $12,979,798.80 $8,934,676.26 69% On-Track Comments: SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period.. 800 MHz Band Reconfiguration The AWIN system is an 800 MHz system that will require some reconfiguration of the current frequencies. The FCC ordered the reconfiguration of the 800 MHz band to avoid potentially life-threatening problems where public safety communications equipment may be rendered inoperable or interference may be disruptive to their communications. Project Manager: Name: David Baker Email: david.baker@arkansas.gov Updated: 05/05/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - - - Budget X - - - Scope X - - - SCHEDULE Of the identified tasks, 08% have been completed. (See comments below) There are 153 days remaining for the current scheduled activities. Phase/Activity Start Date End Date Revised Complete % Complete Status Complete Point-of-Contact Form 08/01/2005 08/03/2005 100% Complete Submit Request for Planning Funding 05/14/06 08/30/06 Document Infrastructure Facilities Inventory TBD Evaluate Proposed New Frequencies TBD Prepare Cost Estimate TBD Negotiate Contract with Nextel TBD FCC Applications Filed and Granted for New Frequencies TBD Nextel Clears Frequencies TBD Acceptance Testing TBD File Channel Surrender Applications with FCC TBD Certify Completion with Nextel TBD Complete Any Additional FCC Filings TBD Comments: Schedule: Bi-weekly phone conferences for involved parties have been established. Agreement with a law firm for legal services is being processed. Information from Motorola for the Request for Planning Funding has been submitted for review. BGA is preparing their portion and will be combined with information from Motorola, the lawyer and state personnel. The TA extended the voluntary negotiation period with a new start date of 08/01/2006. May Outlook: Monitor FCC and TA’s web sites for any notification of an overall project schedule change. Complete Professional Services Contracts for legal services, Motorola and BGA Begin completing the Request for Planning Funding form BUDGET Total Funded Expenditures to Date % of Funding Expended Status TBD Comments: All expenditures for this project should be funded by Nextel SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. Smart Zone Controller 2 The scope of the Smart Zone Controller 2 (SZC2) Project is to install a second system controller on the existing AWIN system. This effort will include the engineering and design for adding the additional Master Site, including a Smart Zone Controller, preparing the site for housing the equipment, the implementation and optimization of any new hardware and software, the integration of any new hardware and software with the existing system, and testing of the system after the integration is complete. Project Manager: Name: Penny Rubow Email: penny.rubow@arkansas.gov Updated: 05/10/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X Budget X Scope X SCHEDULE Of the identified tasks, 27% have been completed. (See comments below) There are 313 days remaining until project completion. Phase/Activity Start Date End Date Revised End Date % Complete Status Initiation/Planning 10/15/05 12/31/05 100% Completed Execution Building Prep 11/15/05 02/28/06 05/15/06 80% On Track Equipment Manufacture & Installation Phase One 12/15/05 06/15/06 34% Slipping Equipment Manufacture & Installation Phase Two 06/30/06 10/31/06 Not Started Software Upgrade/ Optimization of the System 11/01/06 12/31/06 Not Started Project Close Out 01/01/07 02/15/07 Not Started Comments: Schedule revisions were expected during the month of April; however, project close-out efforts on the ASP Upgrade have slowed this down. It is anticipated that the schedule will be delivered in May BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status $2,993,322.00 $0.00 $0.00 Comments: SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period.. Mobile Communication Unit Acqusition The Mobile Communication Unit Acquisition (MCUA) Project is to acquire mobile communication units that will supplement the Arkansas Wireless Information Network (AWIN) through the addition of deployable radio sites. These sites will provide the ability to deliver on-scene coverage beyond what the system offers and establish mutual aid communication resources where required. Further, these units will provide communications capabilities to emergency and support workers in a disaster recovery operation. Project Manager: Name: David Baker Email: david.baker@arkansas.gov Updated: 05/05/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X Budget X Scope X SCHEDULE Of the identified tasks, 04% have been completed. (See comments below) There are 181 days remaining until project completion. (Estimated) Phase/Activity Start Date Completion % Complete Status Initiation/Planning 11/04/05 01/15/06 15% Released from HOLD status 03/06 Develop Requirements 12/01/05 03/15/06 Released from HOLD status 03/06 Develop procurement documents TBD Develop usage policies 02/01/06 03/15/06 Execute procurement TBD Receive equipment TBD Training TBD Project Closeout TBD Comments: This effort was released from the “on hold” status by the AWIN Steering Committee. Project Management has shifted from Penny Rubow to David Baker. Documents are being reviewed with discussion for project re-start. New project dates will be determined. BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status Comments: Funding for the purchase of this equipment has not been determined. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period.. AWIN Continuity of Operations The AWIN COOP Project will ensure that a comprehensive emergency and recovery plan has been defined and thoroughly exercised for the AWIN Infrastructure. This effort will encompass planning for emergency communications and the recovery and restoration of the AWIN System. A Continuity of Operations Plan is critical for systems such as AWIN due to the reliance on the system by first responders throughout the state. Project Manager: Name: Penny Rubow Email: penny.rubow@arkansas.gov Updated: 05/10/06 SUMMARY Of the identified tasks, 06% have been completed. (See comments below) There are 91 days remaining until project completion. (Estimated) Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X Budget X Scope X SCHEDULE Activity Start Date Finish Date Percentage Complete Status Initiating the COOP Project 10/6/05 10/31/05 100% Complete Project Organization 10/6/05 4/21/06 56% behind Assessing Business Risk and Impact of Potential Emergencies 3/10/06 5/23/06 95% On-Track Preparing for a Possible Emergency 3/20/06 5/24/06 6% On-Track Disaster Recovery Phase 3/21/06 5/26/06 3% On-Track Business Recovery Phase (Recover/Restore) 5/25/06 6/7/06 0% COOP Approved Wed 6/7/06 Wed 6/7/06 0% Testing the Business Recovery Process Wed 6/7/06 Fri 6/16/06 0% Training Staff in the Business Recovery Process Fri 6/16/06 Thu 6/22/06 0% Keeping the Plan Up-to-date Wed 6/7/06 Thu 6/8/06 0% Project Close Out Thu 6/8/06 Tue 6/13/06 0% Project Complete Tue 6/13/06 Fri 6/30/06 0% Project Organization. A portion of this effort requires that the State of Arkansas has in its possession all documentation for the system, such as site maps, site drawings, and equipment inventory. This will be delivered as part of the transition from implementation to operations. It was anticipated that this would be accomplished during April; however, all documentation has not been received. BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status Comments: Funding for the purchase of this equipment has not been determined. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. AWIN System Interconnectivity The AWIN System Interconnectivity (Bridging) Project is to develop the requirements necessary for the deployment of effective and efficient mechanisms to allow interoperability between disparate public service wireless (radio) systems and the AWIN System. Project Manager: Name: Randy Wilcox Email: randy.wilcox@arkansas.gov Updated: 05/05/06 SUMMARY Of the identified tasks, 10% have been completed. (See comments below) There are 28 days remaining until project completion. (Estimated) Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - Budget X - - - Scope X - - - SCHEDULE Activity Start Date Finish Date Percentage Complete Status Initiating the System Interconnectivity Project 4-3-06 6-2-06 75% On Schedule Developing Requirements for System Interconnectivity 4-3-06 8-2-06 25% On Schedule Delivery of Requirement Document 8-15-06 8-31-06 - Not Started Comments: Project Charter and Resource plans are completed. The Risk Analysis is 50% completed. The deliverable for this project, at this point, is the System Interconnectivity requirements document. If funding is secured the System Interconnectivity requirements document will be used to prepare procurement documents. BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status Comments: Funding for the purchase of this equipment has not been determined. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. 2");sQ1[35]=new Array("legislative_status_reports/033106 AWIN JC Program Status.doc","Program Name","","Arkansas Wireless Information Network Report to the Joint Interim Committee on Advanced Communications and Information Technology For the period ending March 31, 2006 This report contains the following sections: Arkansas Wireless Information Network (AWIN) Program Status – a short description of the program, a list of the projects related to the program, and achievements of the program for the month. Arkansas State Police (ASP) Network Upgrade Project Status – additional detail on the ASP Network Upgrade. Chemical Stockpile Emergency Preparedness Plan Project (CSEPP) Status -- additional detail on the CSEPP Project. Three County Pilot Project Status -- additional detail on the pilot effort that will be implemented in Miller, Lonoke and Craighead counties. Command and Control Radio Deployment Status -- additional detail on the effort to deploy AWIN compatible radios to the 1st responder leadership in each of the counties in the State of Arkansas. First Responder Training Status -- additional detail on the First Responder Training effort. 800 MHz Band Reconfiguration -- The AWIN system is an 800 MHz system that will require some reconfiguration of the current frequencies. The FCC ordered the reconfiguration of the 800 MHz band to avoid potentially life-threatening problems where public safety communications equipment may be rendered inoperable. Smart Zone Controller – This project will deploy a second Master Site that increases system call processing capabilities. Mobile Communications Unit Acquisition – the MCUA Project is to document the requirements for the acquisition of mobile communication units that will provide the ability to deliver on-scene coverage beyond what the system offers and establish mutual aid communication resources where required. The following projects are in the initiation stage. An individual section will be added for this project in the coming months. System Expansion – This project proposes a system expansion that will alleviate the burden currently placed on the system in the southern part of the state. Utilizing additional equipment and/or additional microwave paths to route traffic to the northeast and northwest portions of the system will remove that traffic from the southern part of the state. System Interconnect – This project consists of an effort to document the requirements for the acquisition of equipment that can be used to connect disparate radio systems. This type of equipment would greatly enhance the State’s effort to achieve interoperability with all first responder organizations, while protecting the local user’s investment in existing radio systems. Arkansas Wireless Information Network AWIN is a multi-phased approach to building the infrastructure to complete a statewide interoperable radio system across the counties command and control structure and state agencies. There are several projects that have been developed to ensure that the statewide interoperable radio system is delivered successfully. The current projects are: upgrade the existing Arkansas State Police (ASP) network, upgrade the radio system at the Pine Bluff Arsenal (Chemical Stockpile Emergency Preparedness Plan (CSEPP), pilot program in three counties, training, deployment of radios across the Command and Control structure of each county, and coordination of the 800 MHz reallocation effort. The sections following this overview provide additional information on each of these projects. Program Director: Name: Dale Saffold Email: dale.saffold@arkansas.gov Program Manager: Name: Penny Rubow Email: penny.rubow@arkansas.gov Updated: 03/31/06 PROJECTS Project Name Percentage Complete On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Arkansas State Police Upgrade 99% X Chemical Stockpile Emergency Preparedness Plan (CSEPP) 89% - X - Three County Pilot 43% - X 1st Responder Training 98% X - Command and Control 65% X - 800 MHz Band Reconfiguration 8% X Smartzone Controller 2 26% X Mobile Communications Unit Acquisition 04% X AWIN COOP 06% X Detailed information on each project’s budget, schedule and scope may be found later in this report. Program Funding The funding information below reflects the funding plan and expenditures for the period of December of 2003 to January of 2006. Project Funding Amount Actual Expenditures Unexpended Balance Commitments Remaining Balance CSEPP $11,015,784.50 $9,365,915.45 $1,649,869.05 $0.00 $1,649,869.05 Command & Control $12,979,798.80 $8,511,219.70 $4,468,579.10 $4,468,579.10 Tri-County $12,401,220.23 $2,741,703.53 $9,659,516.70 $9,659,516.70 ASP Network Upgrade (Federal Funds) $8,996,179.98 $7,279,353.76 $1,716,826.22 $1,716,801.76 $24.46 ASP Network Upgrade (State Funds) $25,507,630.14 $21,079,064.10 $4,428,566.04 $3,116,385.00 $1,312,181.04 SmartZone Controller (2) $2,993,322.00 $0.00 $0.00 $2,993,322.00 $0.00 TOTALS $73,896935.65 $48,977,256.54 $20,273,488.06 $21,954,604.56 $2,962,074.55 Comments: Funding for 800mHz Rebanding: All expenses for this effort will be negotiated with Nextel, and paid directly by Nextel. The State should not incur any expenses for this effort. Mobile Communications Unit Acquisition: The budget and funding for this effort will be established as requirements and resources are defined. Program Update Transition to Operations. The AWIN Management Team is working with the Department of Information Systems to ensure that a smooth transition to operational status is achieved. Final testing was performed during March and the project team is in process of finalizing outstanding items. The transition will be complete in April. Arkansas State Police Network Upgrade The Arkansas State Police Network Upgrade will enhance the existing Arkansas State Police (ASP) network to create the backbone for AWIN. This effort will include the upgrade of existing towers, dispatch equipment and radios. Project Manager Name: David Baker Email: david.baker@arkansas.gov Updated: 03/31/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - - - Budget X - - - Scope X - - - SCHEDULE Of the identified tasks, 99% have been completed. (See comments below) There are 61 days remaining until project completion. Phase/Activity Start Date End Date Revised Complete Complete Status Contract 12/8/2003 2/2/2004 - 100% Complete Design Review 1/22/2004 6/30/2004 - 100% Complete Order Processing 7/1/2004 8/30/2004 - 100% Complete Manufacturing 2/27/2004 12/15/2004 - 100% Complete Staging 7/29/2004 12/28/2004 - 100% Complete Materials Management* 8/20/2004 1/12/2006 03/31/06 97% On-Track Civil Work/FNE Installation (Milestone Dates) 7/1/2004 01/28/2006 100% Completed AREA A (Central Arkansas) FNE Installation Complete 7/1/2004 08/26/05 12/05/05 100% Completed AREA B (NE Central Arkansas) FNE Installation Complete 10/12/04 05/06/05 05/19/05 100% Completed AREA C (NE Arkansas) FNE Installation Complete 02/23/05 11/10/05 01/17/06 100% Completed Phase/Activity Start Date End Date Revised Complete Complete Status AREA D (East Central Arkansas) FNE Installation Complete 08/31/04 05/06/05 06/03/05 100% Completed AREA E (SE Central Arkansas) FNE Installation Complete 8/31/04 05/23/05 10/20/05 100% Completed AREA F (SE Arkansas) FNE Installation Complete 8/31/04 5/23/05 10/27/05 100% Completed AREA G (SW Arkansas) FNE Installation Complete 8/30/04 9/16/05 01/31/06 100% Completed AREA H (West Central Arkansas) FNE Installation Complete 08/16/04 09/30/05 10/13/05 100% Completed AREA I (North Central Arkansas) FNE Installation Complete 08/02/04 03/30/05 05/06/05 100% Completed AREA J (NW Central Arkansas) FNE Installation Complete 09/03/04 08/04/05 12/08/05 100% Completed AREA K (SW Central Arkansas) FNE Installation Complete 8/11/04 08/26/05 12/19/05 100% Completed AREA L (NW Arkansas) FNE Installation Complete 02/16/04 3/30/05 03/16/05 100% Completed System Optimization 01/16/06 01/27/06 04/30/06 100% Completed Acceptance Testing 02/03/05 11/28/05 04/30/06 100% On-Track Finalize Outstanding Issues** 02/04/04 1/10/2006 05/31/06 85% On-Track *Materials Management includes: delivery of final project documentation, final equipment lists. **Includes Punch List items, final documentation, and service transition. Comments: A comprehensive Site Acceptance Punch list has been developed. Items determined to need completion are being worked by assigned parties. Site inspection visits will follow as needed. The statewide coverage testing that was conducted, and a summary report will be provided to Program Management. System Management equipment is being configured and readied for installation at the DIS System Management site. Regulatory application process: All issues with FCC licensing have been identified and any outstanding licenses are in process with the regulatory agencies at this time. There are two sites that are still waiting license for one of the channels at each site. April Outlook: Site Acceptance System Management Acceptance System Transition tasks completed BUDGET Total Funded Expenditures to Date % of Funding Expended Status $34,503,810.12 $28,358,417.86 82% On-track Comments: SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Requests were processed during this period. Chemical Stockpile Emergency Preparedness Program (CSEPP) The Chemical Stockpile Emergency Preparedness Program (CSEPP) was established to enhance the emergency preparedness in communities around the chemical stockpiles until the stockpiles are eliminated. The Pine Bluff Arsenal communicates daily with Jefferson and Grant counties and the Arkansas Department of Emergency Management to inform them of activities involving the stockpile. Project Manager: Name: David Baker Email: david.baker@arkansas.gov Updated: 03/31/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule - X - Subscriber purchase ran behind schedule due to funding approval time. Budget X - - - Scope X - - - SCHEDULE Of the identified tasks, 89% have been completed. (See comments below) There are 43 days remaining until project completion. Phase/Activity Start Date End Date Revised Complete % Complete Status Contract 12/8/2003 2/2/2004 100% Complete Design Review 1/22/2004 6/30/2004 100% Complete Order Processing 7/1/2004 8/30/2004 100% Complete Manufacturing 2/27/2004 12/15/2004 100% Complete Staging 7/29/2004 12/28/2004 100% Complete Materials Management 8/20/2004 1/12/2006 03/15/06 99% On-Track Phase/Activity Start Date End Date Revised Complete % Complete Status Civil Work/FNE Installation (Milestone Dates) 7/1/2004 06/20/2005 05/31/06 95% Jefferson Sites Operational 08/31/04 3/21/05 05/31/06 99% Slipping Jefferson Co. Console Upgrade 07/04/05 03/01/06 05/31/06 25% Slipping Grant Sites Operational 2/17/04 7/22/05 11/23/05 100% Complete Comments: Schedule impact: Template development for law enforcement has been completed, other template development continues. Equipment for the Jefferson County EOC has been delivered and is being installed. Coverage Area Testing has been completed for Grant and Jefferson counties. Testing results have been compiled and delivered to the state and the respective counties. April Outlook: Complete Jefferson County template development Complete installation of console at Jefferson EOC Identify transition tasks BUDGET Total Funded Expenditures to Date % of Funding Expended Status $11,015,784.50 $9,365,915.45 85% On-Track Comments: SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. Three County Pilot The Arkansas Wireless Information Network (AWIN) Three County Pilot Project will provide the initial efforts to bring the interoperable network to the county and city emergency responders. The scope of the project is to work with Craighead, Lonoke, and Miller counties in building a fully interoperable radio system, based on Project 25 standards, for all public safety agencies in these counties. This project will provide additional infrastructure needed at the county level, upgraded dispatch units and integration into AWIN. Each county system will be considered part of the overall AWIN system. Further, a repeatable process will be identified that can be used as other counties integrate their infrastructure into AWIN. Project Manager: Name: Randy Wilcox Email: randy.wilcox@arkansas.gov Updated: 04/04/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule - X - See Comments below. Budget X - - Scope X - - SCHEDULE Of the identified tasks, 43% have been completed. (See comments below) There are 30 days remaining for the current scheduled activities. Phase/Activity Start Date End Date % Complete Status Project Initiation and Planning 07/15/04 7/31/05 100% Complete Preliminary Design 07/15/04 09/10/04 100% Complete Lonoke County 08/28/04 6-13-05 100% Complete Presentation of Design Books to County 08/28/04 4-27-05 100% Complete Design Review meeting with County, State of Arkansas, Buford Goff and Associates 4-27-05 5-25-05 100% Complete Presentation of Design Review by County to AWIN Steering Committee for Acceptance 4-27-05 6-27-05 100% Complete Craighead County Presentation of Design Books to County 08/28/04 05-23-05 100% Complete Design Review meeting with County, State of Arkansas, Buford Goff and Associates 4-27-05 5-31-05 100% Complete Presentation of Design Review by County to AWIN Steering Committee for Acceptance 4-27-05 6-27-05 100% Complete Miller County Presentation of Design Books to County 08/28/04 8-04-05 100% Complete Design Review meeting with County, State of Arkansas, Buford Goff and Associates 4-27-05 8-04-05 100% Complete Presentation of Design Review by County to AWIN Steering Committee for Acceptance 4-27-05 8-04-05 100% Complete Final Approval of Design 7-15-04 8-04-05 100% Complete Project Execution Lonoke Implementation Planning 11-05-05 04-07-06 50% Slipping Equipment Purchase 8-04-05 12-30-05 100% Complete Staging 03-28-06 03-29-06 100% Complete Identify Frequencies 6-27-05 11-15-05 100% Complete Template Planning 9-01-05 4-21-06 90% On Schedule Civil Work / FNE Installation 3-20-06 TBD 5% Optimize System - TBD - - Acceptance Test Plan - TBD - - CATP Lonoke TBD Subscriber Program and Install 5-01-06 TBD 0% On Schedule Cutover TBD Finalize TBD Project Execution Craighead Implementation Planning 11-05-05 04-07-06 50% Slipping Equipment Purchase 8-04-05 12-30-05 100% Complete Staging 03-28-06 03-29-06 100% Complete Identify Frequencies 6-27-05 11-15-05 100% Complete Template Planning 9-01-05 4-21-06 90% On Schedule Civil Work / FNE Installation 3-20-06 TBD 3% Optimize System - TBD - - Acceptance Test Plan - TBD - - CATP Lonoke TBD Subscriber Program and Install 5-01-06 TBD 0% On Schedule Cutover Finalize Project Execution Miller Implementation Planning 11-05-05 04-07-06 50% Slipping Equipment Purchase 8-04-05 12-30-05 100% Complete Staging 03-28-06 03-29-06 100% Complete Identify Frequencies 6-27-05 11-15-05 100% Complete Template Planning 9-01-05 4-21-06 90% On Schedule Civil Work / FNE Installation 3-20-06 TBD 3% Optimize System - TBD - - Acceptance Test Plan - TBD - - CATP Lonoke TBD Subscriber Program and Install 5-01-2006 TBD 0% On Schedule Cutover Finalize Comments: The Milestone Schedule now reflects the Milestones that will be used throughout the installation of the project. Civil work has begun in all 3 counties. The civil work completed at this point is the site studies, which include the tower placement surveys and Geo-Technical work used to create the tower foundation plans. The process of bring utilities to the sites has also begun in each county. A two week intensive effort will be held during April to finish the Template design and creation phase. This will allow each county to begin installation of the radios. Radio installation in the counties and the tower site work are considered the two major items which can affect the overall schedule. The following decisions have been made and actions have been taken during March on the Implementation schedule. It is agreed the order of Implementation will be Lonoke County, Craighead County then Miller County. This order is based on level of complexity. Motorola has agreed to hire, at their cost, additional contractor help to completely manage the tower installation in all three counties. This is expected to reduce the planning time for the tower installation as well as give us dedicated resources which will be available every day. Motorola has agreed to commit a specific person to complete the template design process during the month of April. This will allow us to bring in county vehicles for radio installation with the final template design already installed. Regulatory application process: The site approval process for National Environmental Protection Agency (NEPA) is completed except for the receipt of the final sign off from FEMA. Follow up calls have been placed with FEMA and resolution of this issue is critical as it could result in Tower Installation being held up. This item is considered a significant schedule risk until resolved. BUDGET Total Available Funds Expenditures to Date % of Budget Expended Status $12,401,220.23 $2,741,703.53 22% On Track Comments: No changes this period. SCOPE Change Request Schedule Impact Budget Impact Status 2005-019 – Formally adds the Implementation of the Tri-County Project. None None Executed Comments: First Responder Training The purpose of the training effort for AWIN is to train first responders in the state on the use of the AWIN system. The training effort will include Subscriber (or end user) training, console operator training, and system administration training. Installation of radios will also be tracked along with this effort. Project Manager: Name: David Baker Email: david.baker@arkansas.gov Updated: 03/31/06 SUMMARY Of the identified tasks, 98% have been completed. (See comments below) There are 30 days remaining until project completion. Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - - - Budget X - - - Scope X - - - SCHEDULE Activity Target Start Date Target Completion Date Percentage Complete Status Project Initiation and Planning 01/10/05 01/31/05 Identify personnel to be trained 01/15/05 01/31/05 100% Completed Develop schedule for training classes 01/31/05 02/28/05 100% Completed Identify common activities and tasks 01/31/05 02/28/05 100% Completed Identify installation needs 01/31/05 12/31/05 100% Completed Project Execution Distribute radios 02/16/05 4/30/06 95% On Track Install radios 02/16/05 4/30/06 95% On Track Activity Target Start Date Target Completion Date Percentage Complete Status Train the Trainer classes 02/16/05 3/31/06 100% Completed Console Operator classes 02/16/05 3/31/06 100% Completed End User Training Classes 02/16/05 3/31/06 100% Completed Project Closeout 3/31/06 4/30/06 Comments: Train the Trainer: All contracted training has been completed. Follow up information is being collected and documented. Installation of Radios: Verification of installation for all non ASP system users is being conducted to identify completion. Installations for various State Agencies have been verified and any identified issues are being resolved. Installations for Counties and Cites are being reviewed. Identified radios for Area C and surrounding counties have been exchanged for 700/800 MHz compatible radios. April Outlook: Continue to identify non 700/800 MHZ radios for Area C and surrounding counties. Verification of all non ASP Users installations are completed Follow-up training documentation BUDGET Total Budget Expenditures to Date % of Budget Expended Status Comments: A separate budget for the training effort is not provided. All direct training costs are incorporated into the budgets for each of the projects. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No change requests were processed in January. Command and Control Radio Deployment The AWIN Command and Control Project is to deploy Project 25 wireless radios to the 1st responder leadership for each county in the State of Arkansas. Further, this project will ensure that voice testing occurs in each county and that training is provided to each user. Project Manager: Name: Penny Rubow Email: penny.rubow@arkansas.gov Updated: 03/31/06 SUMMARY Of the identified tasks, 65% have been completed. (See comments below) There are 91 days remaining until project completion. Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - Budget X - - - Scope X - - - SCHEDULE Phase/Activity Start Date Completion Revised Completion % Complete Status Initiation and Planning 2/3/05 6/10/05 02/16/06 100% Complete Radio Programming 06/02/05 10/13/05 06/06/06 69% Slipping Training 07/01/05 10/15/05 06/30/06 51% Slipping Radio Distribution 06/15/05 10/30/05 06/30/06 56% Slipping Testing 06/08/05 10/30/05 08/31/06 02% On-Track Project Close-Out 11/1/05 11/3/05 08/31/06 0% Comments: Training. The Arkansas Department of Emergency Management (ADEM) provided the first round of training at their mid-year conference in March. However, additional training has been delayed due to the unavailability of resources at ADEM. A contingency plan for the delivery of the training is being developed and should be in place by April. Programming. Programming efforts for the Command and Control radios are picking up. The initial programming, which requires security access to the system, was completed for most counties in March. The individual radios programs are being sent to the local shops to be loaded into the physical radio. After the radio is programmed they are either distributed (if portables) or installed in the users vehicles. While the effort of loading the program into the specific radio, and the installation into the user vehicles is still behind schedule, local vendor shops are beginning to get this back log of work completed. Testing. The completion date for testing the radios has been moved out due to the delay in training. BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status $12,979,798.80 $8,511,219.70 68% On-Track Comments: SCOPE Change Request Schedule Impact Budget Impact Status Comments: No change requests were processed during January. 800 MHz Band Reconfiguration The AWIN system is an 800 MHz system that will require some reconfiguration of the current frequencies. The FCC ordered the reconfiguration of the 800 MHz band to avoid potentially life-threatening problems where public safety communications equipment may be rendered inoperable or interference may be disruptive to their communications. Project Manager: Name: David Baker Email: david.baker@arkansas.gov Updated: 03/31/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - - - Budget X - - - Scope X - - - SCHEDULE Of the identified tasks, 08% have been completed. (See comments below) There are 153 days remaining for the current scheduled activities. Phase/Activity Start Date End Date Revised Complete % Complete Status Complete Point-of-Contact Form 08/01/2005 08/03/2005 100% Complete Submit Request for Planning Funding 05/14/06 08/30/06 Document Infrastructure Facilities Inventory TBD Evaluate Proposed New Frequencies TBD Prepare Cost Estimate TBD Negotiate Contract with Nextel TBD FCC Applications Filed and Granted for New Frequencies TBD Nextel Clears Frequencies TBD Acceptance Testing TBD File Channel Surrender Applications with FCC TBD Certify Completion with Nextel TBD Complete Any Additional FCC Filings TBD Comments: Schedule: Bi-weekly phone conferences for involved parties have been established. Agreement with a law firm to legal services is being processed. Information from Motorola for the Request for Planning Funding has been submitted for review. BGA is preparing their portion and will be combined with information from Motorola, the lawyer and state personnel. April Outlook: Monitor FCC and TA’s web sites for any notification of an overall project schedule change. Complete Professional Services Contracts for legal services, Motorola and BGA Begin completing the Request for Planning Funding form BUDGET Total Funded Expenditures to Date % of Funding Expended Status TBD Comments: All expenditures for this project should be funded by Nextel SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. SmartZone Controller 2 The scope of the SmartZone Controller 2 (SZC2) Project is to install a second system controller on the existing AWIN system. This effort will include the engineering and design for adding the additional Master Site, including a SmartZone Controller, preparing the site for housing the equipment, the implementation and optimization of any new hardware and software, the integration of any new hardware and software with the existing system, and testing of the system after the integration is complete. Project Manager: Name: Penny Rubow Email: penny.rubow@arkansas.gov Updated: 03/31/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - - Budget X - - - Scope X - - - SCHEDULE Of the identified tasks, 26% have been completed. (See comments below) There are 313 days remaining until project completion. Phase/Activity Start Date End Date Revised End Date % Complete Status Initiation/Planning 10/15/05 12/31/05 100% Completed Execution Building Prep 11/15/05 02/28/06 04/13/06 65% On Track Equipment Manufacture & Installation Phase One 12/15/05 06/15/06 17% On Track Equipment Manufacture & Installation Phase Two 06/30/06 10/31/06 Not Started Software Upgrade/ Optimization of the System 11/01/06 12/31/06 Not Started Project Close Out 01/01/07 02/15/07 Not Started Comments: Schedule revisions are expected during the month of April. These revisions will reflect a lengthened manufacturing cycle for the equipment. BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status $2,993,322.00 Comments: SCOPE Change Request Schedule Impact Budget Impact Status Comments: No change requests were processed during January. Mobile Communication Unit Acqusition The Mobile Communication Unit Acquisition (MCUA) Project is to acquire mobile communication units that will supplement the Arkansas Wireless Information Network (AWIN) through the addition of deployable radio sites. These sites will provide the ability to deliver on-scene coverage beyond what the system offers and establish mutual aid communication resources where required. Further, these units will provide communications capabilities to emergency and support workers in a disaster recovery operation. Project Manager: Name: David Baker Email: david.baker@arkansas.gov Updated: 03/31/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - Budget X - - - Scope X - - - SCHEDULE Of the identified tasks, 04% have been completed. (See comments below) There are 181 days remaining until project completion. (Estimated) Phase/Activity Start Date Completion % Complete Status Initiation/Planning 11/04/05 01/15/06 15% Released from HOLD status 03/06 Develop Requirements 12/01/05 03/15/06 Released from HOLD status 03/06 Develop procurement documents TBD Develop usage policies 02/01/06 03/15/06 Execute procurement TBD Receive equipment TBD Training TBD Project Closeout TBD Comments: This effort was released from the “on hold” status by the AWIN Steering Committee. Project Management has shifted from Penny Rubow to David Baker. Documents are being reviewed with discussion for project re-start. New project dates will be determined. BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status Comments: Funding for the purchase of this equipment has not been determined. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No change requests were processed during January. AWIN Continuity of Operations The AWIN COOP Project will ensure that a comprehensive emergency and recovery plan has been defined and thoroughly exercised for the AWIN Infrastructure. This effort will encompass planning for emergency communications and the recovery and restoration of the AWIN System. A Continuity of Operations Plan is critical for systems such as AWIN due to the reliance on the system by first responders throughout the state. Project Manager: Name: Penny Rubow Email: penny.rubow@arkansas.gov Updated: 04/05/06 SUMMARY Of the identified tasks, 06% have been completed. (See comments below) There are 91 days remaining until project completion. (Estimated) Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - Budget X - - - Scope X - - - SCHEDULE Activity Start Date Finish Date Percentage Complete Status Initiating the COOP Project 10/6/05 10/31/05 100% Complete Project Organization 10/6/05 4/21/06 35% Slipping Assessing Business Risk and Impact of Potential Emergencies 3/10/06 5/23/06 95% On-Track Preparing for a Possible Emergency 3/20/06 5/24/06 6% On-Track Disaster Recovery Phase 3/21/06 5/26/06 3% On-Track Business Recovery Phase (Recover/Restore) 5/25/06 6/7/06 0% COOP Approved Wed 6/7/06 Wed 6/7/06 0% Testing the Business Recovery Process Wed 6/7/06 Fri 6/16/06 0% Training Staff in the Business Recovery Process Fri 6/16/06 Thu 6/22/06 0% Keeping the Plan Up-to-date Wed 6/7/06 Thu 6/8/06 0% Project Close Out Thu 6/8/06 Tue 6/13/06 0% Project Complete Tue 6/13/06 Fri 6/30/06 0% Project Organization. A portion of this effort requires that the State of Arkansas has in its possession all documentation for the system, such as site maps, site drawings, and equipment inventory. This will be delivered to the State by Motorola as part of the transition from implementation to operations. It is anticipated that this will be accomplished during April. BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status Comments: Funding for the purchase of this equipment has not been determined. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. 2");sQ1[36]=new Array("legislative_status_reports/013106 AWIN JC Program Status Draft.doc","Program Name","","Arkansas Wireless Information Network Report to the Joint Interim Committee on Advanced Communications and Information Technology For the period ending January 31, 2006 This report contains the following sections: Arkansas Wireless Information Network (AWIN) Program Status – a short description of the program, a list of the projects related to the program, and achievements of the program for the month. Arkansas State Police (ASP) Network Upgrade Project Status – additional detail on the ASP Network Upgrade. Chemical Stockpile Emergency Preparedness Plan Project (CSEPP) Status -- additional detail on the CSEPP Project. Three County Pilot Project Status -- additional detail on the pilot effort that will be implemented in Miller, Lonoke and Craighead counties. Command and Control Radio Deployment Status -- additional detail on the effort to deploy AWIN compatible radios to the 1st responder leadership in each of the counties in the State of Arkansas. First Responder Training Status -- additional detail on the First Responder Training effort. 800 MHz Band Reconfiguration -- The AWIN system is an 800 MHz system that will require some reconfiguration of the current frequencies. The FCC ordered the reconfiguration of the 800 MHz band to avoid potentially life-threatening problems where public safety communications equipment may be rendered inoperable. Smart Zone Controller – This project will deploy a second Master Site that increases system call processing capabilities. Mobile Communications Unit Acquisition – the MCUA Project is to acquire mobile communication units that will provide the ability to deliver on-scene coverage beyond what the system offers and establish mutual aid communication resources where required. The following projects are in the initiation stage. An individual section will be added for this project in the coming months. System Expansion – This project proposes a system expansion that will alleviate the burden currently placed on the system in the southern part of the state. Utilizing additional equipment and/or additional microwave paths to route traffic to the northeast and northwest portions of the system will remove that traffic from the southern part of the state. Continuity of Operations – The AWIN COOP Project will ensure that a comprehensive emergency and recovery plan has been defined and thoroughly exercised for the AWIN Infrastructure. This effort will encompass planning for emergency communications and the recovery and restoration of the AWIN System. A Continuity of Operations Plan is critical for systems such as AWIN due to the reliance on the system by first responders throughout the state. Arkansas Wireless Information Network AWIN is a multi-phased approach to building the infrastructure to complete a statewide interoperable radio system across the counties command and control structure and state agencies. There are several projects that have been developed to ensure that the statewide interoperable radio system is delivered successfully. The current projects are: upgrade the existing Arkansas State Police (ASP) network, upgrade the radio system at the Pine Bluff Arsenal (Chemical Stockpile Emergency Preparedness Plan (CSEPP), pilot program in three counties, training, deployment of radios across the Command and Control structure of each county, and coordination of the 800 MHz reallocation effort. The sections following this overview provide additional information on each of these projects. Program Director: Name: Dale Saffold Email: dale.saffold@arkansas.gov Program Manager: Name: Penny Rubow Email: penny.rubow@arkansas.gov Updated: 02/02/06 PROJECTS Project Name Percentage Complete On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Arkansas State Police Upgrade 91% X Chemical Stockpile Emergency Preparedness Plan (CSEPP) 95% - X - Three County Pilot * - X 1st Responder Training 97% X - Command and Control 53% X - 800 MHz Band Reconfiguration 8% X Smartzone Controller 2 21% X Mobile Communications Unit Acquisition Detailed information on each project’s budget, schedule and scope may be found later in this report. *See Comment Section Program Funding The funding information below reflects the funding plan and expenditures for the period of December of 2003 to November of 2005. Project Funding Amount Actual Expenditures Unexpended Balance Commitments Remaining Balance CSEPP $11,015,784.50 $8,210,836.50 $2,804,948.00 $2,804,948.00 Command & Control $12,264,073.43 $7,796,276.93 $4,467,796.50 $4,467,796.50 Tri-County $12,401,220.23 $1,607,660.62 $10,793,559.61 $10,793,559.61 ASP Network Upgrade (Federal Funds) $8,996,179.98 $7,279,353.76 $1,716,826.22 $1,716,801.76 $24.46 ASP Network Upgrade (State Funds) $25,395,669.67 $19,724,763.74 $5,670,905.93 $3,225,000.00 $2,445,905.93 SmartZone Controller (2) $3,000,000.00 0.00 0.00 $3,000,000.00 0.00 TOTALS $73,072,927.81 $44,618,891.55 $25,454,036.26 $26,008,105.87 $2,445,930.39 Comments: Funding for 800mHz Rebanding: All expenses for this effort will be negotiated with Nextel, and paid directly by Nextel. The State should not incur any expenses for this effort. Mobile Communications Unit Acquisition: The budget and funding for this effort will be established as requirements and resources are defined. Program Update FCC Licensing. The AWIN Steering Committee approved a plan that incorporates 700 MHz frequencies into the project based on the recommendations of engineering personnel and the project consultants. Motorola executed a change order incorporating this work into the project. CSEPP Equipment Purchase: Complete cutover for Jefferson EOC is waiting on console purchases and installation. Funding approval is in process for this purchase and the installation date will be determined once the purchase has been completed. Radio Programming (Command and Control). The radio programming effort is slipping due to the amount of time that is required for the local service shops to install the mobile radios. The issue is further complicated by the volume of radios (one local service shop servicing multiple counties) that are being delivered state-wide. Tri-County Pilot Project Overall Percentage complete will be provided in the February report after implementation milestones have been detailed. Without the complete list of milestones the percentage complete does not accurately portray the progress of the project. Arkansas State Police Network Upgrade The Arkansas State Police Network Upgrade will enhance the existing Arkansas State Police (ASP) network to create the backbone for AWIN. This effort will include the upgrade of existing towers, dispatch equipment and radios. Project Manager Name: David Baker Email: david.baker@arkansas.gov Updated: 02/06/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - - - Budget X - - - Scope X - - - SCHEDULE Of the identified tasks, 91% have been completed. (See comments below) There are 48 days remaining until project completion. Phase/Activity Start Date End Date Revised Complete Complete Status Contract 12/8/2003 2/2/2004 - 100% Complete Design Review 1/22/2004 6/30/2004 - 100% Complete Order Processing 7/1/2004 8/30/2004 - 100% Complete Manufacturing 2/27/2004 12/15/2004 - 100% Complete Staging 7/29/2004 12/28/2004 - 100% Complete Materials Management* 8/20/2004 1/12/2006 03/15/06 94% On-Track Civil Work/FNE Installation (Milestone Dates) 7/1/2004 01/28/2006 100% Completed AREA A (Central Arkansas) FNE Installation Complete 7/1/2004 08/26/05 12/05/05 100% Completed AREA B (NE Central Arkansas) FNE Installation Complete 10/12/04 05/06/05 05/19/05 100% Completed Phase Start Date End Date Revised Complete Complete Status AREA C (NE Arkansas) FNE Installation Complete 02/23/05 11/10/05 01/17/06 100% Completed AREA D (East Central Arkansas) FNE Installation Complete 08/31/04 05/06/05 06/03/05 100% Completed AREA E (SE Central Arkansas) FNE Installation Complete 8/31/04 05/23/05 10/20/05 100% Completed AREA F (SE Arkansas) FNE Installation Complete 8/31/04 5/23/05 10/27/05 100% Completed AREA G (SW Arkansas) FNE Installation Complete 8/30/04 9/16/05 01/31/06 100% Completed AREA H (West Central Arkansas) FNE Installation Complete 08/16/04 09/30/05 10/13/05 100% Completed AREA I (North Central Arkansas) FNE Installation Complete 08/02/04 03/30/05 05/06/05 100% Completed AREA J (NW Central Arkansas) FNE Installation Complete 09/03/04 08/04/05 12/08/05 100% Completed AREA K (SW Central Arkansas) FNE Installation Complete 8/11/04 08/26/05 12/19/05 100% Completed AREA L (NW Arkansas) FNE Installation Complete 02/16/04 3/30/05 03/16/05 100% Completed System Optimization 01/16/06 01/27/06 03/15/06 10% In Process Acceptance Testing 02/03/05 11/28/05 03/20/06 13% In Process Finalize Outstanding Issues** 02/04/04 1/10/2006 03/15/06 4% On-Track *Materials Management includes: delivery of final project documentation, final equipment lists. **Includes Punch List items, final documentation, and service transition. Comments: Schedule impact: Cut over for Areas G and C were completed by 01/20/2006. All cutovers for ASP Sites have been completed. Site Audits have been completed for all areas except A, J, K, G and C. Regulatory application process: All issues with FCC licensing have been identified and any outstanding licenses are in process with the regulatory agencies at this time. There are two sites that are still waiting licenses for one of the channels at each site. February Outlook: Continue Site Audits Begin Coverage Testing Hold a System Transition Planning Meeting BUDGET Total Funded Expenditures to Date % of Funding Expended Status $34,361,849.65 $27,004,117.50 73% On-track Comments: SCOPE Change Request Schedule Impact Budget Impact Status 2006-020 – Installation of System Management terminal at DIS. None* $51,751 Pending Comments: The cost associated with 2006-020 will be taken from an existing credit amount with the vendor. The activities to carry out this effort will be performed in parallel with other project activities, and different resources are utilized, so the schedule will not need to be extended. Chemical Stockpile Emergency Preparedness Program (CSEPP) The Chemical Stockpile Emergency Preparedness Program (CSEPP) was established to enhance the emergency preparedness in communities around the chemical stockpiles until the stockpiles are eliminated. The Pine Bluff Arsenal communicates daily with Jefferson and Grant counties and the Arkansas Department of Emergency Management to inform them of activities involving the stockpile. Project Manager: Name: David Baker Email: david.baker@arkansas.gov Updated: 02/06/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule - X - Subscriber purchase behind schedule due to funding approval time Budget X - - - Scope X - - - SCHEDULE Of the identified tasks, 95% have been completed. (See comments below) There are 43 days remaining until project completion. Phase/Activity Start Date End Date Revised Complete % Complete Status Contract 12/8/2003 2/2/2004 100% Complete Design Review 1/22/2004 6/30/2004 100% Complete Order Processing 7/1/2004 8/30/2004 100% Complete Manufacturing 2/27/2004 12/15/2004 100% Complete Staging 7/29/2004 12/28/2004 100% Complete Materials Management 8/20/2004 1/12/2006 03/15/06 99% On-Track Phase/Activity Start Date End Date Revised Complete % Complete Status Civil Work/FNE Installation (Milestone Dates) 7/1/2004 06/20/2005 95% Jefferson Sites Operational 08/31/04 3/21/05 10/20/05 99% Behind Grant Sites Operational 2/17/04 7/22/05 11/23/05 100% Complete Comments: Schedule impact: Complete cutover for Jefferson EOC is waiting on console purchases and installation. Funding approval has been made and the purchase process has started. A Digital-to-Analog solution plan has been developed as a fix until all purchases have been completed. Console patching will allow limited system usage until all purchases are made. Coverage Area Testing Plans have been approved by the county administrators. Coverage Area Testing was scheduled to begin in early January, but was delayed due to equipment issues. Coverage Area Testing will be re-scheduled during February. February Outlook: Implement temporary Console Patching Plan for Jefferson EOC Complete Coverage Area Testing BUDGET Total Funded Expenditures to Date % of Funding Expended Status $11,015,784.50 $8,210,836.50 75% On-Track Comments: SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. Three County Pilot The Arkansas Wireless Information Network (AWIN) Three County Pilot Project will provide the initial efforts to bring the interoperable network to the county and city emergency responders. The scope of the project is to work with Craighead, Lonoke, and Miller counties in building a fully interoperable radio system, based on Project 25 standards, for all public safety agencies in these counties. This project will provide additional infrastructure needed at the county level, upgraded dispatch units and integration into AWIN. Each county system will be considered part of the overall AWIN system. Further, a repeatable process will be identified that can be used as other counties integrate their infrastructure into AWIN. Project Manager: Name: Randy Wilcox Email: randy.wilcox@arkansas.gov Updated: 02/06/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule - X - Budget X - - Scope X - - SCHEDULE Phase/Activity Start Date End Date % Complete Status Project Initiation and Planning 07/15/04 7/31/05 100% Complete Preliminary Design 07/15/04 09/10/04 100% Complete Lonoke County 08/28/04 6-13-05 100% Complete Presentation of Design Books to County 08/28/04 4-27-05 100% Complete Design Review meeting with County, State of Arkansas, Buford Goff and Associates 4-27-05 5-25-05 100% Complete Presentation of Design Review by County to AWIN Steering Committee for Acceptance 4-27-05 6-27-05 100% Complete Craighead County Presentation of Design Books to County 08/28/04 05-23-05 100% Complete Design Review meeting with County, State of Arkansas, Buford Goff and Associates 4-27-05 5-31-05 100% Complete Presentation of Design Review by County to AWIN Steering Committee for Acceptance 4-27-05 6-27-05 100% Complete Miller County Presentation of Design Books to County 08/28/04 8-04-05 100% Complete Design Review meeting with County, State of Arkansas, Buford Goff and Associates 4-27-05 8-04-05 100% Complete Presentation of Design Review by County to AWIN Steering Committee for Acceptance 4-27-05 8-04-05 100% Complete Final Approval of Design 7-15-04 8-04-05 100% Complete Project Execution 8-04-05 TBD 1% Implementation Planning 11-05-05 03-31-05 50% Slipping Equipment Purchase 8-04-05 12-30-05 100% Complete Staging 03-28-06 03-29-06 Identify Frequencies 6-27-05 11-15-05 100% Complete Template Planning 9-01-05 3-01-06 90% On Schedule Implementation TBD Training - TBD - - Cutover - TBD - - Project Close-Out - TBD - - Comments: The equipment order for each Pilot County has been placed. When the equipment the order is fulfilled it will be assembled in the factory and tested for operational readiness. This testing will take place on March 28 and 29, 2006. The complete pilot county implementation schedule is ready and will be reviewed with Motorola in February. Next months report will reflect the updated schedule milestones and completion percentage. Tower orientation surveys have been completed on both tower sites in Miller County. The Lonoke and Craighead County sites will be completed in February. This is the first step in the design of the tower. From initial survey to completed tower takes an approximately 12 weeks. Template planning is complete in all counties but Lonoke County. The initial planning meeting with the Lonoke County First Responders has been held. Motorola will use the information gathered to put together an initial talkgroup plan for the county. This plan will be reviewed and adjusted by the County First Responders as needed in a follow up meeting, to be held during February. Template planning is expected to be fully completed by the end of February, 2006. Regulatory application process: The site approval process for National Environmental Protection Agency (NEPA), continues on the identified tower sites in the Three County project. This process is on schedule. We are waiting on the final FEMA approval. This is expected at any time. Once the authorization is received from FEMA site clearing work can begin at the sites. BUDGET Total Available Funds Expenditures to Date % of Budget Expended Status $12,401,220.23 $1,607,660.62 13% On Track Comments: No changes this period. SCOPE Change Request Schedule Impact Budget Impact Status 2005-019 – Formally adds the Implementation of the Tri-County Project. None None Pending Comments: First Responder Training The purpose of the training effort for AWIN is to train first responders in the state on the use of the AWIN system. The training effort will include Subscriber (or end user) training, console operator training, and system administration training. Installation of radios will also be tracked along with this effort. Project Manager: Name: David Baker Email: david.baker@arkansas.gov Updated: 02/06/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - - - Budget X - - - Scope X - - - SCHEDULE Activity Target Start Date Target Completion Date Percentage Complete Status Project Initiation and Planning 01/10/05 01/31/05 Identify personnel to be trained 01/15/05 01/31/05 100% Completed Develop schedule for training classes 01/31/05 02/28/05 100% Completed Identify common activities and tasks 01/31/05 02/28/05 100% Completed Identify installation needs 01/31/05 12/31/05 100% Completed Project Execution Distribute radios 02/16/05 3/31/06 90% On Track Install radios 02/16/05 3/31/06 90% On Track Activity Target Start Date Target Completion Date Percentage Complete Status Train the Trainer classes 02/16/05 3/31/06 100% Completed Console Operator classes 02/16/05 3/31/06 100% Completed End User Training Classes 02/16/05 3/31/06 100% Completed Project Closeout 3/31/06 4/30/06 Comments: Train the Trainer: Training for Console Operators, Training the Trainers and End User for the ASP portion of this project has been completed. Grant County CSEEP Train the Trainer was conducted on 01/17/2006. Installation of Radios: Radios have been installed for all ASP Troops. Due to one of the new tower sites in Craighead County having 700 MHZ channel all non 700/800 MHZ capable radios installed in and around Troop Area C are in the process of being identified and replaced with radios that are 700/800 MHZ capable. February Outlook: Continue change of non 700/800 MHZ radios for Area C and surrounding counties. Follow-up training documentation BUDGET Total Budget Expenditures to Date % of Budget Expended Status Comments: A separate budget for the training effort is not provided. All direct training costs are incorporated into the budgets for each of the projects. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No change requests were processed in January. Command and Control Radio Deployment The AWIN Command and Control Project is to deploy Project 25 wireless radios to the 1st responder leadership for each county in the State of Arkansas. Further, this project will ensure that voice testing occurs in each county and that training is provided to each user. Project Manager: Name: Penny Rubow Email: penny.rubow@arkansas.gov Updated: 02/02/06 SUMMARY Of the identified tasks, 53% have been completed. (See comments below) There are 150 days remaining until project completion. Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - Budget X - - - Scope X - - - SCHEDULE Phase/Activity Start Date Completion Revised Completion % Complete Status Initiation and Planning 2/3/05 6/10/05 02/16/06 85% Slipping Radio Programming 06/02/05 10/13/05 06/06/06 57% Slipping Training 07/01/05 10/15/05 06/30/06 43% Slipping Radio Distribution 06/15/05 10/30/05 04/30/06 22% Slipping Testing 06/08/05 10/30/05 06/30/06 Project Close-Out 11/1/05 11/3/05 06/30/06 0% Comments: Training. Training on the technical use of the radios was delivered in November and December. Training on the practical use of the system was developed during January. The Arkansas Department of Emergency Management will begin delivery of the training during February. The Planning completion date has been revised to reflect the time needed to identify the facilities to be used for training and the actual dates the training will be delivered. Programming and Installation. The radio programming and installation effort continues to slip due to volume of radios being programmed and the amount of time lag time between programming and installation of the radios in first responder vehicles. BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status $12,264,073.43 $7,796,276.93 64% On-Track Comments: SCOPE Change Request Schedule Impact Budget Impact Status Comments: No change requests were processed during January. 800 MHz Band Reconfiguration The AWIN system is an 800 MHz system that will require some reconfiguration of the current frequencies. The FCC ordered the reconfiguration of the 800 MHz band to avoid potentially life-threatening problems where public safety communications equipment may be rendered inoperable. Project Manager: Name: David Baker Email: david.baker@arkansas.gov Updated: 02/06/06 SUMMARY Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - - - Budget X - - - Scope X - - - SCHEDULE Phase/Activity Start Date End Date Revised Complete % Complete Status Complete Point-of-Contact Form 08/01/2005 08/03/2005 100% Complete Submit Request for Planning Funding TBD Document Infrastructure Facilities Inventory TBD Evaluate Proposed New Frequencies TBD Prepare Cost Estimate TBD Negotiate Contract with Nextel TBD FCC Applications Filed and Granted for New Frequencies TBD Nextel Clears Frequencies TBD Acceptance Testing TBD File Channel Surrender Applications with FCC TBD Certify Completion with Nextel TBD Complete Any Additional FCC Filings TBD Comments: Schedule: Bi-weekly phone conferences for involved parties have been established. Engagement agreements are being reviewed by DIS legal counsel. Information is being gathered for the Request for Planning Funding. February Outlook: Monitor FCC and TA’s web sites for any notification of an overall project schedule change. Begin completing the Request for Planning Funding form BUDGET Total Funded Expenditures to Date % of Funding Expended Status TBD Comments: All expenditures for this project should be funded by Nextel SCOPE Change Request Schedule Impact Budget Impact Status Comments: No Change Orders for this reporting period. SmartZone Controller 2 The scope of the SmartZone Controller 2 (SZC2) Project is to install a second Master Site on the existing AWIN system. This effort will include the engineering and design for adding the additional Master Site, including a SmartZone Controller, preparing the site for housing the equipment, the implementation and the optimization of any new hardware and software, the integration of any new hardware and software with the existing system, and testing of the system after the integration is complete. Project Manager: Name: Penny Rubow Email: penny.rubow@arkansas.gov Updated: 02/06/06 SUMMARY Of the identified tasks, 21% have been completed. (See comments below) There are 378 days remaining until project completion. Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - Budget X - - - Scope X - - - SCHEDULE Phase/Activity Start Date End Date Revised End Date % Complete Status Initiation/Planning 10/15/05 12/31/05 100% Completed Execution Building Prep 11/15/05 02/28/06 05% On Track Equipment Manufacture & Installation Phase One 12/15/05 06/15/06 Not Started Equipment Manufacture & Installation Phase Two 06/30/06 10/31/06 Not Started Software Upgrade/Optimization of the System 11/01/06 12/31/06 Not Started Project Close Out 01/01/07 02/15/07 Not Started Comments: BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status $3,000,000.00 Comments: SCOPE Change Request Schedule Impact Budget Impact Status Comments: No change requests were processed during January. Mobile Communication Unit Acqusition The Mobile Communication Unit Acquisition (MCUA) Project is to acquire mobile communication units that will supplement the Arkansas Wireless Information Network (AWIN) through the addition of deployable radio sites. These sites will provide the ability to deliver on-scene coverage beyond what the system offers and establish mutual aid communication resources where required. Further, these units will provide communications capabilities to emergency and support workers in a disaster recovery operation. Project Manager: Name: Penny Rubow Email: penny.rubow@arkansas.gov Updated: 02/06/06 SUMMARY ON HOLD Of the identified tasks, 04% have been completed. (See comments below) There are 181 days remaining until project completion. (Estimated) Area On Schedule / No Major Issues Schedule Slipping / Possible Issues Behind Schedule / Major Issues Reason for Deviation Schedule X - Budget X - - - Scope X - - - SCHEDULE Phase/Activity Start Date Completion % Complete Status Initiation/Planning 11/04/05 01/15/06 15% ON HOLD Develop Requirements 12/01/05 03/15/06 ON HOLD Develop procurement documents TBD Develop usage policies 02/01/06 03/15/06 Execute procurement TBD Receive equipment TBD Training TBD Project Closeout TBD Comments: This effort is currently on hold pending a decision by the AWIN Steering Committee in regards to the direction of the project. BUDGET Total Available Funds Expenditures to Date % of Funds Expended Status Comments: Funding for the purchase of this equipment has not been determined. SCOPE Change Request Schedule Impact Budget Impact Status Comments: No change requests were processed during January. J:\\Departmental Information\\Projects\\Active\\AWIN\\Program Status\\Joint Committee Report\\2006 Status reports\\013106 AWIN JC Program Status Draft.doc - 2 -");sQ1[37]=new Array("milestones.htm","Arkansas Wireless Information Network","","Milestones  Significant Milestones Planned  Command and Control Full Radio Deployment – November 2006 Three County Pilot Completion - December 2006 AWIN Continuity of Operations Planning Activities Completed – January 2007 Second Smart Zone Controller Fully Operational – February 2007 System Expansion - June 2007 Sites on Wheels Requirements Gathering - June 2007  Significant Milestones Completed   First Responder Training Completed – May 2006 Arkansas State Police (A S P) Network Upgrade Completed - July 2006 Pine Bluff Arsenal (CSEPP) interoperable communication with Jefferson and Grant counties and the Arkansas Department of Emergency Management achieved - July 2006  2003 – Present   In November of 2003 Arkansas State Police chose to upgrade their system within the AWIN program structure. A new AWIN leadership structure emerged as a result of the system upgrade. Today, AWIN stakeholders have been working to create a state wide, interoperable, digital communications system. The Department of Information Systems (D I S) along with the Arkansas Department of Emergency Management (A D E M) and the Arkansas State Police have teamed together to Leverage $100M in assets to create a system worth $175 - $200M. The AWIN Steering Committee and Local Leadership Council is made up of County Judges, County OEM’s, County Sheriff’s, County Fire Chiefs, and Quorum Court officials. These local officials provide system oversight with input from the system users across the State of Arkansas.  2001- 2003   The AWIN Work Group was created by Act 746 of 2001 and added representatives of local users. Appropriations were provided by Act 818 of 2001 for consulting services to assist in contracting for the AWIN system. However, only partial funds were released and the AWIN Work Group ceased to exist after July 2003. No workgroups were established during the 2003 General Session. However, Act 1255 of 2003 created an appropriation for costs associated with the implementation, operation, and the payment of debt service for the Arkansas Wireless Information Network.  1999 – 2001   The State Police AMSS was upgraded from Type 1 to Type 2 and no longer supported AMSS 1 technology. The Radio Systems Work Group (RSWG) created by Act 502 of 1999 was tasked to make recommendations to the Governor and General Assembly regarding the feasibility, design, implementation, resource needs, and other requirements for the implementation of a statewide Radio System. The scope of the legislation was focused on voice communications for state agencies. A corresponding appropriation was established by act 320 of 1999. The RSWG engaged the services of Buford Goff and Associates to assist them with the analysis and investigations of a statewide radio system from August 1999 through September 2000.  1986   Prior to 1986 the Arkansas State Police radio system consisted of low band (LB) channels (44 MHz range). Users were unable to have multiple conversations simultaneously and the system experienced heavy interference from other users. In 1986 the Automatic Multiple Site Select (AMSS) system became operational. This was the first wide-area, 800 MHz trunked communication system in North America. It provided multiple talk-groups (i.e. Dispatch, TACH1) and a more efficient use of the same frequencies, emergency button capabilities, private call, and paging.     Site Map | Contact AWIN | Contact D I S | Accessibility/Security/Privacy | Copyright | Updated,   © Department of Information Systems 2006.  All Rights Reserved.   ");sQ1[38]=new Array("policies.htm","Arkansas Wireless Information Network","","Policies   (New Users) AWIN Technical Participation Application    AWIN Add New Customer process    AWIN Fleet Mapping    AWIN Interoperable Communications    AWIN Radio Discipline Standard                 Site Map | Contact AWIN | Contact D I S | Accessibility/Security/Privacy | Copyright | Updated,   © Department of Information Systems 2006.  All Rights Reserved.   ");sQ1[39]=new Array("user_guides.htm","Arkansas Wireless Information Network","","header   User Guides    Site Map | Contact AWIN | Contact D I S | Accessibility/Security/Privacy | Copyright | Updated,   © Department of Information Systems 2006.  All Rights Reserved.   ");sQ1[40]=new Array("training.htm","Arkansas Wireless Information Network","","Training For training events or exercises please contact ADEM per the contacts below. For basic training issues on how to use your radio, or if you are having issues with your radio, you may contact your local vendor (see information below). Arkansas Valley Communications   Mid South Communications 1201 E. 8th St. 200 Aviation Plaza Russellville Hot Springs 72801 71913 479-968-1502 501-609-0900 479-968-5955 501-609-0901 Tom Parker Dean Habighorst t.parker@avc-wireless.com dhabighorst@wletc.com  Communication Specialists   Mo-Ark Communications 401 Wood St. 1809 B Parker Rd Texarkana Jonesboro 71854 72404 870-773-0189 870-268-9441 870-773-1688 870-268-9442 Mike Huddleston Steve Hubbard mikeh@comspectxk.com steve.hubbard@mo-ark.com  DCS Radio Communications   Reynolds Radio Service 6637 Old Harrison Rd. 1611 W. Pine St. Ft. Smith Warren 72916 71671 479-646-6445 870-226-5461 479-646-4141 870-226-7465 Ken Kennedy Cathy Thomason kennedy@dcsradio.com reynoldsradio@sbcglobal.net  Douthit's Radio   Smith Two Way Radio 1301 E. Martin Ave. 520 N. College Ave. Pine Bluff Fayetteville 71601 72701 870-535-3894 479-443-2222 870-535-3863 479-443-5677 Joe Jackson Mike Smith jjack3894@aol.com msmith@smithradio.com  Grace Communications   715 W. Broadway No. Little Rock 72114 501-372-5235 501-376-1794 Larry Cole radioman077@hotmail.com  Authorized EF Johnson Dealer/Service Centers  Bolin-ProCom Communications   May Communications Marc Cogburn David May 1703 East 50 th 2705 Bethesda Texarkana, AR 71854 Batesville, AR 72501 (870) 772-8485 (870) 793-9153 F. (870) 773-2643 F. (870) 612-9153  C & C Communications   MJ Communications Hurbert Chapman Karl Goshen 349 Garringer Rd 4228 East 43 rd Lonoke, AR 72086 North Little Rock, AR 72117 (501) 676-6693 (501) 945-9307 F. (501) 945-0333  Eastern Arkansas Communications   Mid-South Communications Danny Smith David Habighorst 4850 North Washington 200 Aviation Plaza Forrest City, AR 72336 Hot Springs, AR 71913 (870) 633-3294 (501) 609-0900 F. (870) 633-4024 F. (501) 609-0901  Jonesboro Commutations   PEI Communications Zach Zitzelberger Jim Shockley 111 West Parker 6007 South 31 st Jonesboro, AR 72404 Fort Smith, AR 72908 (870) 935-3963 (479) 646-6141 F. (870) 935-9457 F. (479) 646-6142      Site Map | Contact AWIN | Contact D I S | Accessibility/Security/Privacy | Copyright | Updated,   © Department of Information Systems 2006.  All Rights Reserved.   ");sQ1[41]=new Array("coverage_maps/coverage_map_1_63_sites.pdf","Run 4","","Arkansas Wireless Information Network 63 ASP Sites: 82% Statewide Coverage 97% AREA AWIN ASP mobile SystemWide Outbound Overlay Operator C42R1 Projection World_Mercator Job Id Portion(s) Of GIS Source Data Provided By ESRI, Inc. : 3169926333.63.000.1.4 0 27.62 55.24 mi 1 inch = 27.62 miles @ 1/1750000 Thursday, October 16 2003 2.00 Build 2038");sQ1[42]=new Array("helpful_links.htm","Arkansas Wireless Information Network","","Helpful Links  AWIN Lead Agencies Office of the Governor Arkansas State Police Arkansas Department of Emergency Management Office of Information Technology Arkansas Department of Information Systems   General Interest Links APCO APCO and Project 25 Buford Goff & Associates - Engineers and Planners CSEPP - Chemical Stockpile Emergency Preparedness Program E. F. Johnson FCC - Wireless Telecommunications Bureau FEMA Motorola - Vendor Kenwood USA Office of Domestic Preparedness Project 25 - Working Group Developing Standards US Department of Homeland Security US Telecommunications Industry Association    Site Map | Contact AWIN | Contact D I S | Accessibility/Security/Privacy | Copyright | Updated,   © Department of Information Systems 2006.  All Rights Reserved.   ");sQ1[43]=new Array("ldrshp_cmmittees.htm","Arkansas Wireless Information Network","","Leadership Committees  Steering Committee   Captain Dale Saffold Arkansas State Police Claire Bailey Arkansas Department of Information Systems Judge Glen 'Sonny' Cox Arkansas Association of County Judges Steve Dozier Arkansas State Police Doug Elkins Arkansas Executive Chief Information Officer John Luther Arkansas Emergency Management Association David Maxwell Arkansas Emergency Management Association Gary Underwood Arkansas Department of Information Systems Mike Stormes Arkansas Department of Finance & Administration  Local Leadership Council  Judge Glen 'Sonny' Cox Association of County Judges Joe Gillenwater Arkansas Quorum Court Association Chief James Green Arkansas Association of Fire Chiefs John Luther Arkansas Emergency Management Association Chief Montie Sims Arkansas Association of Chiefs of Police Sheriff Danny Ormand Arkansas Sheriffs Association    Steering Committee - Provides general oversight of the entire program including executive support, fiscal oversight, legislative and administration communications, strategy, and overall accountability. Local Leadership Council - Provides the local perspective on the AWIN program. Provides advice and guidance on strategic planning, funding, program policies and procedures. Project Teams - Implement the actions necessary to achieve the goals and objectives of each project. Maintenance and Operations - Manages the day-to-day operational needs of the system and provides a bridge to a long-term program structure. Role of Ad Hoc Councils - The Bond/Finance Council, AWIN Finance Team, and other groups will provide short-term assistance to address specific program needs.         Site Map | Contact AWIN | Contact D I S | Accessibility/Security/Privacy | Copyright | Updated,   © Department of Information Systems 2006.  All Rights Reserved.   ");sQ1[44]=new Array("policies/AWIN Add New Customer process v2 Final.doc","AWIN - Add New Customer Process","","Title: AWIN – Add New Customer Areas affected: AWIN Program Director, AWIN Steering Committee, AWIN Policy Development Workgroup DIS Last Revised: Owner: AWIN Document No.: AWIN - Add New Customer Process Purpose and Scope: This procedure defines the steps used to process a request from a public or private entity to be added to the AWIN system. Procedure: AWIN program personnel will be responsible in verifying the following steps are taken: Request is made to utilize the AWIN system. The requesting entity submits a written petition to join the AWIN System. AWIN Program Management receives the request. AWIN Program Management evaluates the request and determines if it should be pursued. AWIN Program Management notifies the entity. If the AWIN Program Management approves adding the entity to the system an AWIN Participation Questionnaire will be sent to the requesting entity. The entity completes the Questionnaire and returns it to the AWIN Support Staff. AWIN Support Staff may request additional detailed information as needed to further evaluate the feasibility of adding the agency or entity to the system. If needed, the AWIN Support Staff may request a DIS Project Manager to work with the agency or entity to facilitate the transition to AWIN. Determine impact of request. For example, the request may require a new site, modifications to an existing site, or the acquisitions/modifications of radios. AWIN Support Staff receives the completed survey AWIN Support Staff determines the impact the request will have on the AWIN system. AWIN Support Staff approves, approves with changes, or disapproves the request to join the system. AWIN Support Staff forwards technical request to AWIN Bond for financial impact the request may have on the system. (Cost for Bond Council review will be born by the requesting entity.) AWIN Support Staff receives Bond Council review. If approved, the AWIN Support Staff will notify the requesting entity of the current status of the request. In addition the AWIN Support Staff will notify the requesting entity of any required changes to the plan determined during the review process. The requesting entity develops a detailed plan to bring them onto the system. This plan will consider any changes the AWIN Support Staff required during the review process. (This should be accomplished in conjunction with the vendor and/or consultant the entity is using to complete the required equipment order. It will be the responsibility of the requesting entity to develop this plan to the needed level of granularity the AWIN Support Staff will need in order to present the proposal to the AWIN Steering Committee.) AWIN Support Staff will work with the entity or their designee to develop the plan as needed to accommodate the request. If needed, A DIS Project Manager may be assigned to the project to work with the agency or entity in securing any additional information needed. AWIN Program Management presents detailed design plans to the AWIN Steering Committee for approval. AWIN Steering Committee reviews and approves or disapproves the request. Determine timeframe for addition of new customer. AWIN Support Staff, upon approval of the entity’s plan to join the system, proposes an implementation plan. AWIN Support Staff or an assigned Project Manager monitors the implementation of the entity’s plan. Subscriber equipment and programming. AWIN Support Staff will work with the requesting entity to design and implement a template design for the entities use. The requesting entity determines the layout of the template and features on the subscriber radios. AWIN Support Staff will review the template and ensure that integrity of the AWIN system is maintained. Responsibility/Assignment: AWIN Support Staff will be responsible in ensuring subscriber training is completed by the customer before access to the AWIN system is granted. Every attempt will be made to ensure all of its users are adequately trained on the usage of AWIN radios before they will be authorized to utilize the AWIN system. AWIN Support Staff will be responsible for ensuring that no feature is authorized which may degrades the performance or integrity of the AWIN system. AWIN Support Staff will be responsible for ensuring that all participants of the AWIN system know that they are required to maintain the Interoperability talkgroups as determined by AWIN Program Management. It is the responsibility of the requesting entity to secure adequate funding for any expenses related to joining the AWIN System. It is the responsibility of the requesting entity to ensure all regulatory requirements are met in the course of the implementation. However, frequency planning will be accomplished with the assistance of AWIN Support Staff to ensure effective usage of the AWIN system. The AWIN Support Staff may be able to offer assistance to the requesting agency or entity in ensuring all regulatory requirements are met. Prerequisite: If the decision is made to go forward with adding the entity to the AWIN system, the requesting entity will ensure that money will be available to pay for the costs involved as well as any contingencies that may come up. Definitions: Steering Committee - Provides general oversight of the entire program including executive support, fiscal oversight, legislative and administration communications, strategy, and overall accountability. Local Leadership Council - Provides the local perspective on the AWIN program. Additionally, this group provides advice and guidance on strategic planning, funding, program policies and procedures. AWIN Support Staff - Manages the day-to-day operational needs of the system. Program Management – Overall responsibility for coordinating the various projects related to the AWIN implementation as well as the development of policies and guidelines that are in support of the long term operations of AWIN. AWIN Policy Workgroup – A workgroup working under the direction of the AWIN Steering Committee consisting of State and County personnel experienced in the operations of a trunked radio system.  This workgroup is responsible for developing business strategies and procedures which promote efficient and secure operation of the Arkansas Wireless Information Network. Department of Information Systems Page 1 of 3");sQ1[45]=new Array("policies/AWIN Fleet Mapping Policy V1 Final.doc","AWIN Policy Workgroup","AWIN Fleet Mapping Policy","Title: AWIN Fleet Mapping Policy Areas affected: AWIN Policy Development Workgroup, AWIN Program Director, AWIN Steering Committee Last Revised: Owner: AWIN Document No.: AWIN Fleet Mapping Policy Purpose and Scope: To define the policy for the Arkansas Wireless Information Network (AWIN) Fleet Mapping. Policy: 1. Each Agency or Entity will be allowed to customize the placement of fleet mapping zones or talkgroups on their radios after the initial installation. The cost of this customization will be the responsibility of the agency or entity. 2. No agency will be permitted to move MAC channels as this maintains working interoperability statewide. The MAC channels must remain in Zone 2 or 3. 3. The addition or deletion of talkgroups and/or zones must be compatible with AWIN systems operation and will be coordinated with the AWIN Support Staff. Definitions: Steering Committee - Provides general oversight of the entire program including executive support, fiscal oversight, legislative and administration communications, strategy, and overall accountability. Local Leadership Council - Provides the local perspective on the AWIN program. Additionally, this group provides advice and guidance on strategic planning, funding, program policies and procedures. AWIN Support Staff - Manages the day-to-day operational needs of the system. Program Management – Overall responsibility for coordinating the various projects related to the AWIN implementation as well as the development of policies and guidelines that are in support of the long term operations of AWIN. AWIN Policy Workgroup – A workgroup working under the direction of the AWIN Steering Committee consisting of State and County personnel experienced in the operations of a trunked radio system.  This workgroup is responsible for developing business strategies and procedures which promote efficient and secure operation of the Arkansas Wireless Information Network. Department of Information Systems Page 1 of 2");sQ1[46]=new Array("policies/AWIN Interoperable Communications Policy v2 Final.doc","Data Warehouse Naming Standards for Data Stage ","","Title: AWIN Interoperable Communications Policy Areas affected: AWIN Policy Development Workgroup, AWIN Program Director, AWIN Steering Committee Last Revised: Owner: AWIN Document No.: AWIN Interoperable Communications Guidelines Purpose and Scope: To define the guidelines for using the Arkansas Wireless Information Network (AWIN) as a means to achieve Interoperable Communications. Policy: There are four types of communications events. In each of these events the responding agency/entity should have the flexibility to use the resources they need to communicate, however each agency/entity should utilize the system in the least resource intensive mode necessary. 1 Use of NPSPAC direct channels, if in close proximity. 2 The incident commander designates one of their Tactical talkgroups for use as the event talkgroup. 3 Use of AWIN interoperable talkgroups. (Mutual Aid Channels or MAC) 2.1 Local Event - Defined as operating within the entity’s jurisdiction or close proximity of the entity. The first choice, if available, should be the use of National Public Safety Planning Advisory Committee, NPSPAC, direct channels. NPSPAC channels put the radios in talk around mode. Talk around mode works similar to a walkie talkie. The Radio supports 5 separate channels. Each of these channels works within the transmission range of each unit. These channels do not use AWIN trunked repeater sites. Responders will be able to communicate effectively within radio transmission range of each other. (Typically 10 miles or less depending on use of portable or mobile radios.) This is not a requirement and each responding agency/entity has the flexibility to utilize the AWIN resources as required to adequately communicate during a local event. 2.2 Entity to Entity Interoperability - Defined as operating in a multi-jurisdictional mode, but not necessarily in close physical proximity. The National Incident Management System (NIMS) has developed a system that helps emergency managers and responders from different jurisdictions and disciplines work together more effectively to handle emergencies and disasters. Most incidents are handled on a daily basis by a single, local jurisdiction at the local level, often by fire personnel, EMS and law enforcement. But even for incidents that are relatively limited in scope, coordination and cooperation among the responding organizations makes for a more effective response.  AWIN recommends all entities on the system utilize NIMS standards when dealing with multiple agency/entity events. It is the responsibility of the Incident Commander to coordinate Interoperable communications through the use of AWIN resources. This could range from the use of agency/entity talkgroups to a request to ADEM to designate a Mutual Aid Channel (MAC) for use on the event. 2.3 Multi-jurisdictional or Statewide Emergency - Defined as a statewide or regional event involving two or more agencies or entities needing coordinated action. Large Scale or Statewide Emergencies operate the same as entity to entity communications. However, in large scale multi-jurisdictional events ADEM will coordinate the required communications channels. 2.4 Hailing- Defined as one entity making contact with another entity on a designated channel for non-emergency communication. An agency/entity may contact another agency/entity which utilizes the AWIN system by utilizing the MAC-Call talkgroup. Communication between the two entities should continue after contact on MAC-5. The purpose of this ability is to facilitate agency or entity contact as needed through the radio system. For an agency/entity to effectively utilize Hailing the entity will need to monitor the MAC-Call at their dispatch or they will not hear incoming communications requests. This ability is subject to the following guidelines for usage. 2.4.1 Arkansas Department of Emergency Management (ADEM) supports the use of MAC-Call for Entity to Entity Hailing. 2.4.2 ADEM, by policy, allows only two MAC talkgroups to be utilized without ADEM approval. These talkgroups are MAC-Call and MAC-5. All other MAC talkgroups require ADEM approval for use. 2.4.3 Extended Communication between the agency’s/entities should not occur on MAC-Call. The communicating agencies/entity should move to MAC talkgroup 5 for the necessary communication. MAC Channel 5 will be designated as the “State Non-Emergency Interoperability Talkgroup”. As such this talkgroup may have multiple conversations and there should be no expectation this talkgroup is private. ADEM will not permit the use of other MAC talkgroups for non-emergency communications. 2.4.4 If an event occurs ADEM may order MAC-Call traffic to be emergency traffic only. If this occurs, non-emergency traffic should be discontinued. 3. Responsibility/Assignment: 1. Each Local entity should utilize the system in the least resource intensive mode necessary. 2. The Local entity should provide monitoring of MAC-Call at the agency dispatch to effectively utilizing Hailing. 3. ADEM will coordinate the use of all MAC talkgroups in a large scale or statewide emergency. 4. Definitions: Steering Committee - Provides general oversight of the entire program including executive support, fiscal oversight, legislative and administration communications, strategy, and overall accountability. Local Leadership Council - Provides the local perspective on the AWIN program. Additionally, this group provides advice and guidance on strategic planning, funding, program policies and procedures. AWIN Support Staff - Manages the day-to-day operational needs of the system. Program Management – Overall responsibility for coordinating the various projects related to the AWIN implementation as well as the development of policies and guidelines that are in support of the long term operations of AWIN. AWIN Policy Workgroup – A workgroup working under the direction of the AWIN Steering Committee consisting of State and County personnel experienced in the operations of a trunked radio system.  This workgroup is responsible for developing business strategies and procedures which promote efficient and secure operation of the Arkansas Wireless Information Network. Department of Information Systems Page 1 of 3");sQ1[47]=new Array("policies/AWIN Radio Discipline Standard V2 Final.doc","AWIN Policy Workgroup","AWIN Radio Discipline","Title: AWIN Radio Discipline Standard Areas affected: AWIN Policy Development Workgroup, AWIN Program Director, AWIN Steering Committee Last Revised: Owner: AWIN Document No.: AWIN Radio Discipline Standard Purpose and Scope: To define the standard for the acceptable use of the Arkansas Wireless Information Network (AWIN). Standard: This standard is to act as a discipline for Local agencies/entities to follow when using AWIN Radios. Adherence to proper radio discipline is an issue that rest primarily with the Local agency/entity with the following exceptions: Any miss-use of the AWIN system will be reported to the AWIN support staff for AWIN Program Management to handle directly with the agency/entity department head or his/her designee. All agencies/entities are expected to utilize statewide resources sparingly. All agencies/entities utilizing the AWIN system must abide by all Federal Communications Commission (FCC) regulations as stated in title 47 Part 90 Land Mobile Communications. MAC talkgroups are designated as Interoperable channels. The following are recommended while using the MAC talkgroups. 4.1 Plain talk is recommended for all radio communications. 4.2 Usage of 10 codes or acronyms is discouraged. 4.3 AWIN suggests the phonic spelling listed as appendix A of this standard. All MAC talkgroups other than MAC-Call and MAC-5 are coordinated talkgroups. They require Arkansas Department of Emergency Management (ADEM) permission to utilize. 5.1 ADEM will coordinate the use of all MAC talkgroups other than MAC-Call and MAC-5. This means only MAC-Call and MAC-5 may be used without the permission of ADEM. 5.2 MAC-Call and MAC-5 are designated as the State’s non-emergency interoperability channels. This function is allowed to facilitate agency to agency communication. Traffic is permitted on these channels without ADEM coordination. It should be noted this is a statewide talkgroup. As such this talkgroup may have multiple conversations and there should be no expectation this talkgroup is private. ADEM will not permit the use of other MAC talkgroups for non-emergency communications. In the event of an emergency ADEM may designate MAC-CALL for emergency communication traffic only. 3. Controls and Measures: AWIN Program Management will address any miss-use of the AWIN system by handling it directly with the agency/entity department head or his/her designee. AWIN Program Management will address any miss-use of statewide resources. ADEM will coordinate the use of all MAC talkgroups other than MAC-Call and MAC-5. 4. Responsibility/Assignment: 1. The department head of the local agency/entity is responsible for radio discipline, with the exceptions stated in this standard. Definitions: Steering Committee - Provides general oversight of the entire program including executive support, fiscal oversight, legislative and administration communications, strategy, and overall accountability. The Steering Committee is the final authority regarding the acceptable use of the AWIN system. Local Leadership Council - Provides the local perspective on the AWIN program. Additionally, this group provides advice and guidance on strategic planning, funding, program policies and procedures. AWIN Support Staff - Manages the day-to-day operational needs of the system. Program Management – Overall responsibility for coordinating the various projects related to the AWIN implementation as well as the development of policies and guidelines that are in support of the long term operations of AWIN. AWIN Policy Workgroup – A workgroup working under the direction of the AWIN Steering Committee consisting of State and County personnel experienced in the operations of a trunked radio system.  This workgroup is responsible for developing business strategies and procedures which promote efficient and secure operation of the Arkansas Wireless Information Network. Appendix A Suggested Phonic Alphabet ADAM Bay Charles David Edward Frank George Henry Ida John King Lincoln Mary Nora Ocean Paul Queen Robert Sam Tom Union Victor William X-Ray Young Zebra Department of Information Systems Page 1 of 3");var sQb=0;var sQc=1;var sQd=2;var sQe=3;var sQf=4;var sQg=5;var sQh=6;var sQi=7;var sQj=8;var sQk;var sQdl;var sQm;var sQn; var sQ98 ; var sQB=true;var sQC=1;var sQE=2;var sQD=3;var sQF=4;var sQP=false;var sQQ=true;var sQ46=true;var sQ83=true;var sQ73=true;var sQ14=true;var sQ17=false;var sQ90=-1;var sQ45=0;var sQT;function SMPSetFocus() { document.formSearch.txtSearch.focus(); }
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sQk +="ipt> <table border=\"0\" cellpadding=\"0\" cellspacing=\"0\" width=\"575\"> <!-- fwtable fwsrc=\"awin_popup.png\" fwbase=\"awin_popup.gif\" fwstyle=\"Dreamweaver\" fwdocid = \"1829969841\" fwnested=\"0\" --> <tr> <td><img src=\"pop_menu/spacer.gif\" width=\"4\" height=\"1\" border=\"0\" alt=\"\"></td> <td><img src=\"pop_menu/spacer.gif\" width=\"44\" height=\"1\" border=\"0\" alt=\"\"></td> <td><img src=\"pop_menu/spacer.gif\" width=\"6\" height=\"1\" border=\"0\" alt=\"\"></td> <td><img src=\"pop_menu/spacer.gif\" width=\"70\" height=\"1\" border=\"0\" alt=\"\"></td> <td><img src=\"pop_menu/spacer.gif\" width=\"7\" height=\"1\" border=\"0\" alt=\"\"></td> <td><img src=\"pop_menu/spacer.gif\" width=\"137\" height=\"1\" border=\"0\" alt=\"\"></td> <td><img src=\"pop_menu/spacer.gif\" width=\"7\" height=\"1\" border=\"0\" alt=\"\"></td> <td><img src=\"pop_menu/spacer.gif\" width=\"213\" height=\"1\" border=\"0\" alt=\"\"></td> <td><img src=\"pop_menu/spacer.gif\" width=\"12\" height=\"1\" border=\"0\" alt=\"\"></td> <td><img src=\"pop_menu/spacer.gif\" width=\"75\" height=\"1\" border=\"0\" alt=\"\"></td> <td><img src=\"pop_menu/spacer.gif\" width=\"1\" height=\"1\" border=\"0\" alt=\"\"></td> </tr> <tr> <td><img name=\"awin_popup_r1_c1\" src=\"pop_menu/awin_popup_r1_c1.gif\" width=\"4\" height=\"21\" border=\"0\" alt=\"\"></td> <td>&nbsp;</td> <td>&nbsp;</td> <td>&nbsp;</td> <td>&nbsp;</td> <td>&nbsp;</td> <td>&nbsp;</td> <td>&nbsp;</td> <td>&nbsp;</td> <td>&nbsp;</td> <td><img src=\"pop_menu/spacer.gif\" width=\"1\" height=\"21\" border=\"0\" alt=\"\"></td> </tr> </table></td> <th width=\"182\" scope=\"col\"><table width=\"186\" height=\"27\" border=\"0\" align=\"right\" cellpadding=\"0\" cellspacing=\"0\"> <tr> <th scope=\"col\"><img src=\"images/headermiddle1.jpg\" alt=\"Arkansas Wireless Information System\" width=\"186\" height=\"27\"></th> </tr> </table></th> </tr> <tr> <th height=\"18\" colspan=\"4\" valign=\"top\" scope=\"col\"><table width=\"778\" height=\"18\" border=\"0\" align=\"right\" cellpadding=\"0\" cellspacing=\"0\"> <tr> <th width=\"4\" background=\"images/left_shad_samp.gif\" scope=\"col\">&nbsp;</th> <th width=\"583\" align=\"left\" scope=\"col\">&nbsp;</th> <th align=\"right\" valign=\"top\" scope=\"col\"><img src=\"images/headerbottom1.jpg\" width=\"186\" height=\"18\"></th> </tr> </table> </th> </tr> <tr> <th height=\"103\" colspan=\"4\" valign=\"top\" scope=\"col\"><table width=\"778\" border=\"0\" cellspacing=\"0\" cellpadding=\"0\"> <tr> <th width=\"4\" height=\"103\" background=\"images/left_shad_samp.gif\" scope=\"col\">&nbsp;</th> <th valign=\"top\" scope=\"col\"><div align=\"left\"> <table width=\"765\" border=\"0\" cellspacing=\"0\" cellpadding=\"0\"> <tr> <th width=\"17\" height=\"116\" scope=\"col\">&nbsp;</th> <th width=\"543\" align=\"left\" valign=\"top\" scope=\"col\">"; sQk += "";sQk += "<p>You searched for <b>" + sQ98 +".</b>"; sQk += "" }; function sQY() { if(sQT==0) { sQk += "<p>No pages matched your search.&nbsp;&nbsp;"; } else { var sQA = sQT==1 ? "page shown." : "pages shown."; sQk += "<p>" + sQT + " " + sQA + "&nbsp;"; } sQk += "<a href=\"javascript:history.go(-1)\">Search Again</a></p>"; sQk += "<p></p></th> <th width=\"185\" align=\"left\" valign=\"top\" scope=\"col\"><form action=\"javascript:SMPStartSearch() //\" name=formSearch> <div align=\"left\"><br> <input name=txtSearch style=\"font-size: 9pt; padding: 0\" onClick=\"this.form.words.value = ''\" value=\"Search\" size=\"22\"> <input name=send type=submit value=GO><br> The search engine will find pages on this website only. For best results enter just one or two words. Searches on more than one word will be treated \"as a phrase\". Use the asterisk (*) character for wildcard searches.<br> &nbsp;</div> </form> </th> <th width=\"20\" scope=\"col\">&nbsp;</th> </tr> </table> </div></th> <th width=\"4\" background=\"images/right_shad_samp.gif\" scope=\"col\">&nbsp;</th> </tr> </table></th> </tr> <tr> <th colspan=\"4\" scope=\"col\"><table width=\"778\" height=\"0\" border=\"0\" cellpadding=\"0\" cellspacing=\"0\"> <tr> <th width=\"4\" height=\"20\" background=\"images/left_shad_samp.gif\" scope=\"col\">&nbsp;</th> <th scope=\"col\"><table width=\"770\" border=\"0\" align=\"center\" cellpadding=\"0\" cellspacing=\"0\" bgcolor=\"#6699FF\"> <tr> <th width=\"33\" scope=\"col\"></th> <td width=\"709\" align=\"left\"><div align=\"center\"><a href=\"site_map.htm\" class=\"footer\">Site Map</a><span class=\"footer_seperators\"> |</span> <a href=\"program_staff.htm\" class=\"footer\">Contact AWIN</a><span class=\"footer_seperators\"> |</span> <a href=\"http://www.dis.state.ar.us/contact_dis/customer_care.html\" class=\"footer\">Contact D I S</a> <span class=\"footer_seperators\">| </span><a href=\"accessibility_security_privacy.htm\" class=\"footer\">Accessibility/Security/Privacy</a><span class=\"footer_seperators\"> |</span> <a href=\"copyright.htm\" class=\"footer\">Copyright</a><br> </div></td> <td width=\"23\" align=\"right\"> <table border=\"0\" align=\"right\" cellpadding=\"0\" cellspacing=\"0\" class=\"fieldcellbckgrnd\"> <tr> <th align=\"right\" valign=\"middle\" scope=\"col\">&nbsp;</th> </tr> </table></td> <th width=\"5\" align=\"right\" valign=\"middle\"></th> </tr> </table></th> <th width=\"4\" background=\"images/right_shad_samp.gif\" scope=\"col\">&nbsp;</th> </tr> </table></th> </tr> <tr> <th colspan=\"4\" scope=\"col\"><img src=\"images/btmclr_shad.gif\" width=\"778\" height=\"8\"></th> </tr> <tr align=\"center\" valign=\"top\"> <th colspan=\"4\" class=\"copyright\" scope=\"col\">© Department of Information Systems 2006. &nbsp;All Rights Reserved.</th> </tr> <tr> <th colspan=\"4\" scope=\"col\">&nbsp;</th> </tr> <tr> <th colspan=\"4\" scope=\"col\">&nbsp;</th> </tr> </table> </body> </html>"; } function sQ11() { var sQ23 = sQk;document.open(); document.write(sQ23); document.close(); } function sQ03( sQy ) { var sQqh="";for( var sQt=0; sQt<sQy.length; sQt++) { if( sQy.charAt(sQt)=="<" ) { sQqh += "&lt;"; } else if( sQy.charAt(sQt)==">" ) { sQqh += "&gt;"; } else if( sQy.charAt(sQt)=="\"" ) { sQqh += "&quot;"; } else { sQqh += sQy.charAt(sQt); } } return( sQqh ); } function sQ93() { sQm = sQdl.indexOf("*"); if( sQm == 0 ) { sQm = -2; sQn = false; } else if (sQm == sQdl.length -1) { sQm = -3; sQn = false; } else if (sQm > 0 ) { sQm = -4;sQn = true; } else { sQn = false; } if ( sQdl.indexOf("*") != sQdl.lastIndexOf("*") ) { if( sQm == -2 ) { if( sQdl.lastIndexOf("*") == sQdl.length - 1 ) { sQm = -5; } else { sQm = -4; sQn = true; } } }if( ( sQm == -2 ) || (sQm == -5 )) { sQdl = sQdl.substring( 1, sQdl.length ); } if( ( sQm == -3 ) || (sQm == -5 )) { sQdl = sQdl.substring( 0, sQdl.length - 1 ); } } function SMPStartSearch() { var sQv;sQdl=document.formSearch.txtSearch.value;if (( sQdl.length > 0 )&&( sQdl != "*" )) { sQk = "";sQ98 = sQdl; sQdl = sQ03(sQdl);sQ93();if( sQ17 ) { sQv = sQdl; } else { sQv = sQdl.toUpperCase(); }if (sQ45 != 0) { sQ41=sQv.split(' '); } else { sQ41=sQv.split(); }if ( !(sQn ) ) { for( var sQt=1; sQt<sQ1.length; sQt++ ) { sQ4( sQt, sQv ); } sQ6(); } sQW();sQV();sQY();sQ11(); } } 

//  End of Search Maker Pro script.